January 2017 Expense Professional Edition Admin Summary
Admin
**Reminder** Change in the Monthly Release Schedule
As shown on the 2017 release calendar, starting in March, Expense releases will occur on Saturday instead of Friday. For most users, there is no change; they see the release-related changes on Monday – like they always have. Be aware that, starting in March, any weekend users will likely not see the release-related changes until Sunday.
Employee Import
New Banking Fields and Additional Changes
With this release, Concur has added three new banking fields to the 810 record. These fields are:
Tax ID
Bank Account Secondary Routing Number
Is Resident
In addition, the Postal Address / Postal Code field no longer requires that SEPA (EUR) countries provide a postal code. Finally, a value is no longer required for the Norway Krona when working with the Banking Information Number (BIN) field.
Business Purpose / Client Benefit: This enhancement is a response to client requests and satisfies banking record data required by the database.
Expense
Terminology Change – Traditional Chinese
This change is for users who select 中文 on the Concur Sign In page.
English Term | Current Traditional Chinese Term | Updated Traditional Chinese Term |
---|---|---|
segment | 節段 | 區間 |
Business Purpose / Client Benefit: This change improves accuracy and consistency of the Traditional Chinese version of the Concur user interface.
Terminology Changes – Dutch
These changes are for users who select Nederlands on the Concur Sign In page.
English Term | Current Dutch Term | Updated Dutch Term |
---|---|---|
airfare | vluchttarief | vluchtprijs |
extract | samenvatting | uitvoerbestand |
location | locatie | plaats |
match | matchen | koppelen |
Business Purpose / Client Benefit: These changes improve accuracy and consistency of the Dutch version of the Concur user interface.
Terminology Changes – German
These changes are for users who select Deutsch on the Concur Sign In page.
English Term | Current German Term | Updated German Term |
---|---|---|
Report Totals | Abrechnungssummen | Abrechnungsdetails |
Less Cash Advance Returns | Abzüglich Barvorschussrückzahlungen | Abzug Barvorschuss |
Less Personal Amount | Abzüglich privater Beträge | Abzug private Beträge |
Amount Due Employee | An Mitarbeiter zu erstattender Betrag | Betrag an Mitarbeiter |
Amount Claimed | Angeforderter Betrag | Kosten für Unternehmen |
Requested Amount | Angeforderter Betrag | Kosten für Unternehmen |
Total Amount Claimed | Erstatteter Gesamtbetrag | Geforderter Betrag |
Amount Due | Fälliger Betrag | Betrag Unternehmen |
Total Requested | Gesamt angefordert | Kosten für Unternehmen |
Total Paid By Company | Gesamter vom Unternehmen bezahlter Betrag | Kosten für Unternehmen |
Total Amount | Gesamtsumme | Gesamtbetrag |
Report Total | Summe aller Beträge | Gesamtbetrag |
Business Purpose / Client Benefit: These changes improve accuracy and consistency of the German version of the Concur user interface.
Terminology Change – Spanish
This change is for users who select Español, not Español (Latinoamérica), on the Concur Sign In page.
English Term | Current Spanish Term | Updated Spanish Term |
---|---|---|
receipt | recibo | comprobante |
Business Purpose / Client Benefit: This change improve accuracy and consistency of the Spanish version of the Concur user interface.
Support for TLS v 1.0 Encryption Protocol to End March of 2017
Concur announces an End of Support cycle for version 1.0 of the TLS encryption protocol, continuing support for the more secure 1.1 and 1.2 versions of TLS. As background, the TLS protocol allows secure back and forth communications between a phone or computer and a cloud-based service.
Note that, since less than 1% of Concur users are logging in to Concur Solutions using browsers or phones limited to version 1.0, a very small number of users are affected by this support discontinuation.
Please note that the new end date of support is now March. We have moved the date support will end from 31 January to 31 March of 2017 in order to give our clients ample time to understand and make the required manual changes to their browser's security settings. These changes will be detailed in an upcoming service release.
Business Purpose / Client Benefit: Concur is taking this step after careful consideration of both the client’s security and ease of upgrade to the newer, more secure 1.1 and 1.2 versions of TLS. This end of life plan for TLS v 1.0 ensures our clients are communicating with Concur services in a safe and secure manner using TLS v. 1.1 and newer.
Expense Pay
Export Funding Account Details to Excel
The Send to Excel link available in other areas of Concur is now also available for Classic and Global Funding Account Details.
Business Purpose / Client Benefit: This functionality adds flexibility for clients and maintains product consistency within Concur.
Japan
Simplified Employee Authentication for Network IC Card Readers
For Japan Public Transportation (JPT) employees who will use Network IC Card Readers, Concur has reduced the number of initially required authorisation steps.
Business Purpose / Client Benefit: This change makes initial authorisation easier for employees.
Travel Allowance
Change to Mixed Trip Domestic Hours Calculation – Poland
Calculations for each day of a trip can be done separately for domestic and international amounts by setting the new use_24_hour_day_separation Calculation Property to Y. The total allowance is a combination of these parts. This new setting applies to 24-hour calculations, not to Calendar Day calculations.
Business Purpose / Client Benefit: Businesses maintain best-practice Legal compliance.
User Banking Profile
New Bank Information Fields in Profile
To accommodate the various methods of payments utilised directly by some clients, Concur added the following new fields to the banking information (Profile > Profile Settings > Bank Information) employees can enter:
- In Poland, for Banking Only clients whose employees are reimbursed using Zloty, Concur added this field
SWIFT Code (may not be left blank)
- In Switzerland, for Banking Only clients whose employees are reimbursed using CHF, Concur added this field:
SWIFT Code (may be left blank)
- In the United Kingdom, for Expense Pay and Banking Only clients whose employees are reimbursed using GBP, Concur added these required fields:
Sort Code (if Bank Information is edited, then may not be left blank)
Account Number (if Bank Information is edited, then may not be left blank)
- For Banking Only, in all countries using a country and currency combination not supported by Expense Pay:
Tax ID (may be left blank)
Account Type (Checking or Savings, maybe left blank)
Business Purpose / Client Benefit: This routine maintenance of employee banking information allows Concur clients to continue to have useful data for processing reimbursements.
VAT
**Coming Soon** Sweden (SE) Update to Entertainment for Continued Parliamentary Compliance
Concur will update the Value Added Tax (VAT) requirements in accordance with the recent proposal enacted by the Swedish Government mandating that employers will no longer be able to deduct the Entertainment expense type as deductible income. Also, the VAT deduction will be maximised to SEK 300, excluding VAT per person and occasion. Expense types affected:
Entertainment: Breakfast
Entertainment: Lunch
Entertainment: Dinner
Business Purpose / Client Benefit: This change will enable businesses to maintain best-practice tax compliance.