Concur Invoice Professional Edition Administration Help

January 2017 Expense Professional Edition Admin Summary

Admin

**Reminder** Change in the Monthly Release Schedule

As shown on the 2017 release calendar, starting in March, Expense releases will occur on Saturday instead of Friday. For most users, there is no change; they see the release-related changes on Monday – like they always have. Be aware that, starting in March, any weekend users will likely not see the release-related changes until Sunday.

Employee Import

New Banking Fields and Additional Changes

With this release, Concur has added three new banking fields to the 810 record. These fields are:

  • Tax ID

  • Bank Account Secondary Routing Number

  • Is Resident

In addition, the Postal Address / Postal Code field no longer requires that SEPA (EUR) countries provide a postal code. Finally, a value is no longer required for the Norway Krona when working with the Banking Information Number (BIN) field.

Business Purpose / Client Benefit: This enhancement is a response to client requests and satisfies banking record data required by the database.

Expense

Terminology Change – Traditional Chinese

This change is for users who select 中文 on the Concur Sign In page.

Concur has changed the following Traditional Chinese term:

English Term

Current Traditional Chinese Term

Updated Traditional Chinese Term

segment

節段

區間

Business Purpose / Client Benefit: This change improves accuracy and consistency of the Traditional Chinese version of the Concur user interface.

Terminology Changes – Dutch

These changes are for users who select Nederlands on the Concur Sign In page.

Concur has changed the following Dutch terms:

English Term

Current Dutch Term

Updated Dutch Term

airfare

vluchttarief

vluchtprijs

extract

samenvatting

uitvoerbestand

location

locatie

plaats

match

matchen

koppelen

Business Purpose / Client Benefit: These changes improve accuracy and consistency of the Dutch version of the Concur user interface.

Terminology Changes – German

These changes are for users who select Deutsch on the Concur Sign In page.

Concur has changed the following German terms:

English Term

Current German Term

Updated German Term

Report Totals

Abrechnungssummen

Abrechnungsdetails

Less Cash Advance Returns

Abzüglich Barvorschussrückzahlungen

Abzug Barvorschuss

Less Personal Amount

Abzüglich privater Beträge

Abzug private Beträge

Amount Due Employee

An Mitarbeiter zu erstattender Betrag

Betrag an Mitarbeiter

Amount Claimed

Angeforderter Betrag

Kosten für Unternehmen

Requested Amount

Angeforderter Betrag

Kosten für Unternehmen

Total Amount Claimed

Erstatteter Gesamtbetrag

Geforderter Betrag

Amount Due

Fälliger Betrag

Betrag Unternehmen

Total Requested

Gesamt angefordert

Kosten für Unternehmen

Total Paid By Company

Gesamter vom Unternehmen bezahlter Betrag

Kosten für Unternehmen

Total Amount

Gesamtsumme

Gesamtbetrag

Report Total

Summe aller Beträge

Gesamtbetrag

Business Purpose / Client Benefit: These changes improve accuracy and consistency of the German version of the Concur user interface.

Terminology Change – Spanish

This change is for users who select Español, not Español (Latinoamérica), on the Concur Sign In page.

Concur changed the following Spanish term:

English Term

Current Spanish Term

Updated Spanish Term

receipt recibo comprobante

Business Purpose / Client Benefit: This change improve accuracy and consistency of the Spanish version of the Concur user interface.

Support for TLS v 1.0 Encryption Protocol to End March of 2017

Concur announces an End of Support cycle for version 1.0 of the TLS encryption protocol, continuing support for the more secure 1.1 and 1.2 versions of TLS. As background, the TLS protocol allows secure back and forth communications between a phone or computer and a cloud-based service.

Note that, since less than 1% of Concur users are logging in to Concur Solutions using browsers or phones limited to version 1.0, a very small number of users are affected by this support discontinuation.

Please note that the new end date of support is now March. We have moved the date support will end from 31 January to 31 March of 2017 in order to give our clients ample time to understand and make the required manual changes to their browser's security settings. These changes will be detailed in an upcoming service release.

Business Purpose / Client Benefit: Concur is taking this step after careful consideration of both the client’s security and ease of upgrade to the newer, more secure 1.1 and 1.2 versions of TLS. This end of life plan for TLS v 1.0 ensures our clients are communicating with Concur services in a safe and secure manner using TLS v. 1.1 and newer.

Expense Pay

Export Funding Account Details to Excel

The Send to Excel link available in other areas of Concur is now also available for Classic and Global Funding Account Details.

Business Purpose / Client Benefit: This functionality adds flexibility for clients and maintains product consistency within Concur.

Japan

Simplified Employee Authentication for Network IC Card Readers

For Japan Public Transportation (JPT) employees who will use Network IC Card Readers, Concur has reduced the number of initially required authorisation steps.

Business Purpose / Client Benefit: This change makes initial authorisation easier for employees.

Travel Allowance

Change to Mixed Trip Domestic Hours Calculation – Poland

Calculations for each day of a trip can be done separately for domestic and international amounts by setting the new use_24_hour_day_separation Calculation Property to Y. The total allowance is a combination of these parts. This new setting applies to 24-hour calculations, not to Calendar Day calculations.

Business Purpose / Client Benefit: Businesses maintain best-practice Legal compliance.

User Banking Profile

New Bank Information Fields in Profile

To accommodate the various methods of payments utilised directly by some clients, Concur added the following new fields to the banking information (Profile > Profile Settings > Bank Information) employees can enter:

  • In Poland, for Banking Only clients whose employees are reimbursed using Zloty, Concur added this field
    • SWIFT Code (may not be left blank)

  • In Switzerland, for Banking Only clients whose employees are reimbursed using CHF, Concur added this field:
    • SWIFT Code (may be left blank)

  • In the United Kingdom, for Expense Pay and Banking Only clients whose employees are reimbursed using GBP, Concur added these required fields:
    • Sort Code (if Bank Information is edited, then may not be left blank)

    • Account Number (if Bank Information is edited, then may not be left blank)

  • For Banking Only, in all countries using a country and currency combination not supported by Expense Pay:
    • Tax ID (may be left blank)

    • Account Type (Checking or Savings, maybe left blank)

Business Purpose / Client Benefit: This routine maintenance of employee banking information allows Concur clients to continue to have useful data for processing reimbursements.

VAT

**Coming Soon** Sweden (SE) Update to Entertainment for Continued Parliamentary Compliance

Concur will update the Value Added Tax (VAT) requirements in accordance with the recent proposal enacted by the Swedish Government mandating that employers will no longer be able to deduct the Entertainment expense type as deductible income. Also, the VAT deduction will be maximised to SEK 300, excluding VAT per person and occasion. Expense types affected:

  • Entertainment: Breakfast

  • Entertainment: Lunch

  • Entertainment: Dinner

Business Purpose / Client Benefit: This change will enable businesses to maintain best-practice tax compliance.