Model Changes

Report Changes

The default German benefit-in-kind (BIK) deduction rates used by the Germany – BIK Report are now updated to the 2021 German BIK deduction rates in euros.

• The default BIK amount for Breakfast is €1.83

• The default BIK amount for Lunch is €3.47

• The default BIK amount for Dinner is €3.47

The Germany – BIK Report is available to Analysis and Intelligence clients in the German market.

WHAT THE USER SEES

The default German BIK deduction rates displayed in the BIK Amounts prompt on the Prompts page now display the 2021 German BIK deduction rates in euros.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Market Specific Reports
• Intelligence - Standard Reports ‎> Market Specific Reports

MORE INFORMATION

For more information about the Germany – BIK Report, refer to Chapter 13: Folder – Market-Specific Reports in the Standard Reports by Folder guide (English only).

The Germany – M-Report Detail (TAS) report is a new version of the existing Germany – M-Report Detail report that is specifically designed to only provide data from the new Travel Allowance Service (TAS).

The Germany – M-Report Details (TAS) is available to Analysis and Intelligence clients in the German market.

German companies must print an "M" in the certificate of wage tax deduction if an employee has received any payment for a meal.

The Germany – M-Report Detail (TAS) report lists all German employees (where the Employee Country = Germany) who – at least once in a calendar year – received a reimbursement for the meal type in German "Auswärtstätigkeit" (in English "external activity").

The Germany – M-Report Detail (TAS) report contains a listing of all the individual instances of travel allowances with External Activity meals entered that also have corresponding expenses, along with the corresponding expense information.

REPORT OUTPUT

The report includes these columns:

• Employee ID
• Employee
• Employee Active Flag
• Paid Date
• Sent for Payment Date
• Claim Name
• Claim ID
• Itinerary Start Date
• Itinerary End Date
• Rate Location Country/Region
• Allowance Date
• Allowance Amount
• With Overnight
• Breakfast Provided
• Breakfast Provided Deduction Amount
• Lunch Provided
• Lunch Provided Deduction Amount
• Dinner Provided
• Dinner Provided Deduction Amount
• Total Deductions
• Rate Currency
• Claim Entry Approved Amount
• Reimbursement Currency

The amount columns on the Germany – M-Report Detail (TAS) report are calculated using only client amounts. The calculations for the amount columns do not include government amounts.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Market Specific Reports
• Intelligence - Standard Reports ‎> Market Specific Reports

MORE INFORMATION

For more information about the Germany – M-Report Detail report, refer to Chapter 13: Folder – Market-Specific Reports in the Standard Reports by Folder guide (English only).

The Germany – M-Report Summary (TAS) report is a new version of the existing Germany – M-Report Summary report that is specifically designed to only provide data from the new Travel Allowance Service (TAS).

The Germany – M-Report Summary (TAS) is available to Analysis and Intelligence clients in the German market.

German companies must print an "M" in the certificate of wage tax deduction if an employee has received any payment for a meal.

The Germany – M-Report Summary (TAS) report lists all German employees (where the Employee Country = Germany) who – at least once in a calendar year – received a reimbursement for the meal type in German "Auswärtstätigkeit" (in English "external activity").

The Germany – M-Report Summary (TAS) report contains a distinct list of employees who meet these criteria.

In the Germany – M-Report Summary (TAS) report, you can drill down to the German – M-Report Detail (TAS) using the Employee ID link.

REPORT OUTPUT

The report includes these columns:

• Employee ID
• Employee
• Employee Active Flag
• M-Flag
• # of Allowance Days
• # of Meal Deductions
• Meal Deductions
• Allowances After Deductions
• Rate Currency

The following claim columns only use client amounts when calculating the count or amount for the column. They do not use government amounts for these column calculations.

• # of Meal Deductions
• Meal Deductions
• Allowances After Deductions

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Market Specific Reports
• Intelligence - Standard Reports ‎> Market Specific Reports

MORE INFORMATION

For more information about the Germany – M-Report Summary report, refer to Chapter 13: Folder – Market-Specific Reports in the Standard Reports by Folder guide (English only).

Other Changes

This Release Note is intended for the technical staff responsible for file transmissions with SAP Concur. For our customers and suppliers participating in data exchange, SAP Concur is maintaining our file transfer subsystem to provide greater security for those file transfers.

SAP Concur is in the process of migrating entities that currently use a legacy process for moving files to a more efficient and secure file routing process that relies on APIs.

Clients whose entities are currently configured to use the legacy process will be migrated to the more efficient process sometime between now and 31 July 2021. After they are migrated to the more efficient process, clients will see the following improvement:

• With the legacy process, clients had to wait for the file move schedule to run at a specified time. With the more efficient and secure API-based process, extracts and other outbound files from SAP Concur will be available within the existing overnight processing period shortly after the files are created.

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com

Business Purpose / Client Benefit: These changes provide greater security and efficiency for file transfers.

Files transferred to SAP Concur solutions must be encrypted with the SAP Concur public PGP key, concursolutionsrotate.asc.

concursolutionsrotate.asc

• Key file is available in client’s root folder

• Key ID 40AC5D35

• RSA 4096-bit signing and encryption subkey

• Key expires every 2 years

• Client is responsible for replacing the key before it expires

  • Next expiry date: 4 September 2022

  • SAP Concur plans to replace the current rotating public PGP key in the client’s root folder 90 days before the expiration date

The SAP Concur legacy PGP key (key ID D4D727C0) remains supported for existing clients but will be deprecated in the future.

SAP Concur strongly recommends that clients use the more secure rotating public PGP key for file transfers. To facilitate the use of the more secure rotating public PGP key for file transfers, SAP Concur added the key to existing client’s home folders on Friday 15 January 2021.

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com

• mft-us.concursolutions.com

• vs.concursolutions.com

• st-eu.concursolutions.com

• mft-eu.concursolutions.com

Business Purpose / Client Benefit: The rotating public PGP key provides greater security for file transfers.

Other Changes

Analysis and Intelligence are powered by IBM ®Cognos®. Cognos will be updated to v11 for Analysis and Intelligence.

This update will bring some enhancements to Analysis and Intelligence, such as the following:

• Enhancements to the user interface (UI):
  • More modern-looking interface
  • Instead of hovering over actions such as 'run a report', 'schedule a report' and more menu items, they can be found with just a right click.
• Existing Report Studio will be renamed to "Report" in Cognos v11
  • Includes data element searching within the Concur Data Warehouse Model

Additional information will be available in future release notes.

UPDATE SCHEDULE

The Cognos v11 update will be implemented by pre-designated groups of clients.

More information about communications and timing will be released closer to the update. We plan to update the Analysis/Intelligence UI automatically for each customer over a weekend.

We are updating by entity; customers with multiple entities or test sites may have different update timeframes across all their sites. More information will be provided in future release notes, and you will also receive a 30-day notification before we update your solution.

Due to technical reasons, we are not able to schedule any specific customer's update; the dates will be pre-determined, and customers cannot move to Cognos v11 earlier or later.

In advance of this update, we are launching an early adopter programme. This is not open for other customers to join, but it provides an opportunity for us to prepare for the full update.