Concur Invoice Professional Edition Administration Help

May 2019 Travel Professional Edition Admin Summary

Initial Post

Release Note Summaries

The items in this section are summaries of the release notes for this month. The Professional Edition release notes are accessible from What's New - Professional Edition.

Administration

Retire Amadeus Reporting

Concur Travel once offered support for the Amadeus Interface Record (AIR) process for Amadeus customers. Many years ago, SAP Concur advised customers that this was no longer a recommended method for synchronising PNRs between Concur Travel and Amadeus but did not officially retire the integration.

Based on Amadeus and SAP Concur monitoring, there have been no records transmitted using AIR in recent months. With this release, SAP Concur will retire this integration.

Employee and User Import Column (Amadeus User Permission) Deprecated

The Amadeus user permission column has been deprecated from the Travel Addendum Import (Record Type 350) Format for user imports and for employee imports. This column remains in the flat file and Excel import file, however it is no longer active and any values it contains will be ignored by the system.

**Reminder** No Personal or Sensitive Data in Custom Fields

All companies must take all reasonable steps to protect the personal and sensitive information of their employees. As per recommended security-related best practices, remember that custom fields should not contain personal and sensitive data.

If your company is currently using custom fields to store personal or sensitive data (for example, Social Security numbers, family member names or any other personally identifying information), you should plan to remove this information from your existing fields within the service and modify your current configuration.

Refer to the FAQ (English Only) for additional information.

Form of Payment Update: Expiration Date – Last Day of the Month

SAP Concur has updated the logic around day of the month when adding a credit card (ghost/personal). The last day of the month is now assumed to be the expiration date.

Flight

Updates for Flex Faring Airline – Scandinavian Airlines (SK)

SAP Concur has “refreshed” the flex faring buckets and descriptions for Scandinavian.

Miscellaneous

No Future Bulk Password Resets or Updates via Import File (Concur Travel & Expense)

With this release, SAP Concur is implementing changes that provide greater security for user passwords.

The password field in the 100, 300, 305 and 310 record sets is no longer used to update or bulk reset user passwords. The functionality in imports has changed such that the password field is used only when a user account is created. The field is no longer used to update or bulk reset user passwords. The update and replace password features on the 100 record will no longer be used.

This change impacts the employee import and the user import features.

Forgot Password Feature, Security Questions and Password Custom Text

With this release, SAP Concur will add a new Forgot Password feature to the SAP Concur Sign In page, providing an updated experience for users who log in with user name and password credentials.

Calendar Integration (Exchange and Google): Add Watermark to Calendar Entries

When configured, Concur Travel creates calendar entries on end users’ calendars to better allow them to organise their work days. Many other productivity suites and third-party applications also populate calendars. It has become difficult for end users to differentiate entries created by Concur from those created by other applications. With this release, a watermark will be added to all calendar entries, Exchange or Google, to identify events created by Concur through the Calendar Integration. This will allow users, admins and Concur Support to better troubleshoot issues with Calendar Integration.

Deprecation of Composite Logins

With this release, composite login functionality allows users to use a login ID that does not include a domain to log in to SAP Concur products.

All users who use only their username (ex: johndoe) to log in will need to use their CTE Login Name rather than their login ID to log in to SAP Concur products.

**Ongoing** Email Infrastructure Change - Add IP Addresses to Safe Sender List

SAP Concur is transitioning to a new email infrastructure for outbound email from our services to SAP Concur users. Because of this, companies who filter inbound email based on the sending IP address must add new IP addresses to their Safe Sender list to ensure that their users receive email from SAP Concur.

Planned Change Summaries

The items in this section are summaries of the changes targeted for future releases. SAP Concur reserves the right to postpone implementation of – or completely remove – any enhancement/change mentioned here.

Administration

**Planned Innovations/Changes** SAP Concur Product Access Changes

Customers will need to access SAP Concur products and services via the following domains:

  • *.concursolutions.com

  • *.concurcdc.cn

This change is targeted for 8 June 2019.

SAP Concur recommends clients migrate to one of the domains at their earliest convenience, if they are not already using one of them.

Meetings

**Planned Innovations/Changes** Authentication Changes for Third-Party Meeting Registration

In a future release, as part of SAP Concur’s ongoing commitment to keeping customer data secure, meeting attendees arriving from third-party registration tools will be required to authenticate before booking their travel to the event.

Miscellaneous

**Planned Innovations/Changes** New Look for Air E-Receipts

As part of our ongoing commitment to e-receipts and the effortless expense claim, air e-receipts generated by SAP Concur based on ticket and coupon data from GDS and some TripLink transactions are getting a new look.

**Planned Innovations/Changes** Single Sign-On (SSO) Self-Service Option Coming to SAP Concur

Single Sign-On allows users to access multiple applications using one set of login credentials. Currently, SAP Concur has two methods for signing in: with a user name and password or using SSO with identity provider (IdP) credentials, such as a user's login credentials for their organisation.

SAP Concur is planning to add a Manage Single Sign-On (SSO) feature that provides clients with a self-service option for setting up SSO for their organisation. SSO is currently supported for Concur Expense, Invoice, Request and Travel.

**Planned Innovations/Changes** New SAP Concur Sign In Page

SAP Concur is planning to add a new Sign In page, providing an updated login experience for users who log in with a user name and password credentials. Current Single Sign-On (SSO) users will be able to start the SSO login process at www.concursolutions.com. This feature is planned for 2019.

Client Notifications

The items in this section provide reference material for all clients.

SAP Concur Non-Affiliated Subprocessors

The list of non-affiliated subprocessors is available here: SAP Concur list of Subprocessors (English Only)

Monthly Browser Certifications

Monthly browser certifications, both current and planned, are available with the other SAP Concur monthly release notes, accessible from What's New - Professional Edition