Concur Invoice Professional Edition Administration Help

User Interface Icons

The following list provides icons from the Concur Travel, Expense, Request and Invoice products. The icons are listed by individual product. These icons apply to both Professional and Standard Editions.

General

The following icons can be found in Concur Expense, Invoice and Request and have the same meaning in each product:

Icon

Name

Description

Exception

Indicates an exception must be resolved before submission.

Question

Indicates a question that does not prevent submission.

Information

Indicates an exception that does not prevent submission.

Alert

Indicates an exception that does not prevent submission.

Calendar

Indicates that the user can click the icon to access the calendar popup.

View Image

Indicates that the user can click the icon to view an image.

Concur Travel

The following icons can be found in Concur Travel:

Icon

Name

Description

Fly America Act Compliant

Indicates the flight is compliant with the Fly America Act.

Gogo Wi-Fi

Indicates Gogo Wi-Fi is available.

Mixed Flight/Train Search

Indicates that the user can click the icon to access the mixed flight/train search window.

Hotel Search

Indicates that the user can click the icon to access the hotel search window.

Car Search

Indicates that the user can click the icon to access the car search window.

Train Search

Indicates that the user can click the icon to access the train search window.

Flight Status

Indicates that the user can click the icon to view the status of your flights.

Finalise Trip

Indicates finalisation of trip.

Flight Itinerary

Indicates flight itinerary information.

Hotel Itinerary

Indicates hotel itinerary information.

Car Itinerary

Indicates car itinerary information.

Add Itinerary

Indicates a user can add itinerary to their trip.

Warning Exception

Indicates that travel policy will be applied after the user selects the flight.

Quiet Car

Indicates that the rail car has noise restrictions.

Concur Expense

The following icons can be found in Concur Expense:

Icon

Name

Description

Attendees

Indicates that an expense entry has associated attendees.

Comments

Indicated that the expense or claim contains a comment.

Trip Data

Indicates trip information from an itinerary.

Ground Transportation

Indicates that the expense entry originated f rom a ground transportation itinerary.

Personal Expense

Indicates that an expense entry was marked as personal.

Credit Card Transaction

Indicates that an expense entry originated from a credit card transaction.

Credit Card Transaction

Indicates that a credit card transaction includes additional data.

Warning Exception

Indicates that an expense entry has an exception that does not prevent submission.

Exception

Indicates that an expense entry exception must be resolved before submission.

Full Allocation

Indicates that the expense entry has been fully allocated.

Partial Allocation

Indicates that the expense entry has only been partially allocated.

OCR Receipt

Indicates that an expense entry has an Optical Character Recognition (OCR) receipt (for example, ExpenseIt).

Receipt Image Required

Indicates that an imaged receipt is required for this expense.

Paper Receipt Required

Indicates that an expense requires a paper receipt.

Missing Receipt Affidavit

Indicates that a missing receipt affidavit has been attached to the expense.

E-Receipt AvailableIndicates that an e-receipt is available in Available Expenses.

XML Receipt Attached

Indicates that an XML receipt is attached to the expense.

Claim Ready for Review

Indicates that the expense claim has been reviewed by a delegate and is ready for delegator review and submission.

Budget Item

Indicates that the item is allocated to a budget you manage and requires your budget approval.

Success

Indicates that all required approvals have been processed.

Cost Object Approval

Indicates that a cost object has been approved by the approver.

Acting as others

Indicates that the user is acting as a delegate for another user.

Acting as other user

Indicates that the user is acting as a delegate for another user.

Mobile Phone

Indicates that the user can add a mobile device to their Expense Profile.

Profile Picture

Indicates that a user can add a profile picture to their Expense Profile.

Personal Car Mileage Calculator

Indicates that the user can click the icon to access the personal car mileage calculator.

DriveThis icon indicates that this is a Drive expense.
Mileage (Calculated)This icon indicates that there is no location and only distance is provided.
Mileage (Manual)This icon indicates that there is no location and only distance is provided.

Claim Sent Back

Indicates that the approver sent a claim back to the submitter with comments.

View Image

Indicates that the user can click the icon to view an image.

Mobile Expense

Indicates that the expense entry was created in Mobile.

Commuter Pass

A commuter pass was used for this (portion of) travel.

Created Manually

The route was added using the manual route search function, and all aspects, including the route itself, may be edited by the user.

Created Using Route Search

This route was created using the Route Search feature, and the route information cannot be edited, only selected items such as the Business Purpose.

TIP: Hover over this icon to note attributes of the selected route.

IC Card Fare

In Available Expenses, or within the route search results window, the route was returned with an IC card fare.

Return

This route included round-trip travel.

Receipt Attached

Like other expense claim entries, this entry has a receipt image attached to it.

e-Bunsho Timestamp

Indicates that the receipt has an e-Bunsho timestamp. Only users who belong to a group that has the e-Bunsho Timestamp feature enabled will see this icon.

Concur Invoice

The following icons can be found in Concur Invoice:

Icon

Name

Description

Match

Indicates that an invoice and a purchase order match submission.

Exception

Indicates that an invoice exception must be resolved before submission.

Full Allocation

Indicates that an invoice has been fully allocated.

Partial Allocation

Indicates that an invoice has been partially allocated.

View Invoice

Indicates that the user can click the icon to view the invoice image.

Warning

Indicates that the user must choose an invoice type and select a supplier from the supplier list, or find and select the purchase order for their invoice.

Delete

Indicates that the user can click the icon to delete pending invoices.

Add

Indicates that the user can click the icon to add a new item.

Copy

Indicates that the user can click the icon to copy pending invoices.

Pending Purchasing Review

Indicates that the invoice has been assigned to purchasing.

Supplier Portal Invitation

Indicates an invitation has been sent to a supplier to join the Supplier Portal.

Concur Request

The following icons can be found in Concur Request:

Icon

Name

Description

Exception

Indicates that a request exception must be resolved before submission.

Warning

Indicates that the request has an exception that does not prevent submission.

Budget Item

Indicates that the item is allocated to a budget you manage and requires your budget approval.

Segments

Indicates the flight, train, car and hotel trip segments that the user can add to a request.

Claim Sent Back

Indicates that the approver sent a claim back to the submitter with comments.