Model Changes

In Simplified Chinese (zh_CN), the following field names are renamed:

• All instances of the Country field are renamed to Country/Region
• All instances of the Country Code field are renamed to Country/Region Code
• All instances of the State/Province/Region field are renamed to State/Province (Region was removed from the field name)

CONFIGURATION / FEATURE ACTIVATION

Any custom reports built using the Simplified Chinese language that contain the Country, Country Code and/or State/Province/Region fields need to be updated to use the new Country/Region, Country/Region Code and/or State/Province fields.

With this release, there are new travel-allowance-related fields for Expense.

Description: The new Client Rate Amount (rate currency) and Government Rate Amount (rate currency) fields in the Amounts (rate currency) folder will allow users to report on additional daily allowance information for travel allowances. These fields were added to the model for use with a planned future feature.

The new travel-allowance-related fields for Expense are located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (rate currency)

Some travel allowance-related fields were removed and replaced with additional travel allowance-related fields for Expense.

Description: The five fields that were located in the Deductions folder are now replaced with ten new deduction-related fields. The new fields will allow users to report on additional daily deduction information for travel allowances. These fields were added to the model for use with a planned future feature.

The travel allowance-related fields removed from the Expense folder were located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Deductions

The ten new travel-allowance-related fields for Expense are located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Deductions

CONFIGURATION / FEATURE ACTIVATION

Any custom reports built using one or more of the fields removed from the Deductions folder will need to be updated to use the new fields added to the Deductions folder.

Report Changes

Any standard reports that contain the Country, Country Code and/or State/Province/Region column will have the label associated with these columns updated on both the Prompts pages, if applicable, and the reports.

The following labels will be renamed:

• All instances of the Country label will be renamed Country/Region
• All instances of the Country Code label will be renamed to Country/Region Code
• All instances of the State/Province/Region label will be renamed to State/Province (Region will be removed from the label)

Standard reports are reports located in the Analysis – Standard Reports folder for Analysis customers and the Intelligence – Standard Reports folder for Intelligence customers.

UPDATED REPORTS

With the September release, the Country, Country Code and/or State/Province/Region labels were renamed on the following reports in the Analysis – Standard Reports folder:

• Accrual > Expense Accrual
• Accrual > Expense Accrual by Date Range
• Administration > Employee Details
• Compliance > Concur Travel Hotel Bookings
• Compliance > Non-Concur Travel Hotel Bookings
• Compliance > Past Hotel Reservations with Rates in Excess of Negotiated Rate
• Invoice > Invoice Tax Adjustment Report
• Market-Specific Reports > Auditor Digitised Receipt Search Report
• Market-Specific Reports > Germany - Yearly Employee Report
• Travel Request > Travel Requests by Country
• TripLink > Invisible Spend Details
• Trips > Itinerary Details

With the September release, the Country, Country Code and/or State/Province/Region labels were renamed on the following reports in the Intelligence – Standard Reports folder:

• Accrual > Expense Accrual
• Accrual > Expense Accrual by Date Range
• Administration > Employee Details
• Compliance > Concur Travel Hotel Bookings
• Compliance > Non-Concur Travel Hotel Bookings
• Compliance > Past Hotel Reservations with Rates in Excess of Negotiated Rate
• Compliance > Upcoming Hotel Reservations with Rates in Excess of Negotiated Rate
• Invoice > Invoice Tax Adjustment Report
• Market-Specific Reports > Japan > Unpaid and Unassigned Expense (Japan)
• Market-Specific Reports > Auditor Digitised Receipt Search Report
• Market-Specific Reports > Germany - Yearly Employee Report
• Travel Request > Travel Requests by Country
• TripLink > Invisible Spend Details
• Trips > Itinerary Details

The following updates were made to the Purchase Orders and Associated Payment Requests report:

• The Invoice Amount column was removed.
• The Total Invoice Amount Applied to PO column was added.
• The Total Approved Amount column was renamed to Total Invoice Approved Amount.

WHAT THE USER SEES

Before:

The report contained the Invoice Amount and the Total Approved Amount columns.

After:

The Invoice Amount column is removed from the report, the Total Invoice Amount Applied to PO column is added to the report and the Total Approved Amount column is renamed to Total Invoice Approved Amount on the report.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Invoice
• Intelligence - Standard Reports ‎> Invoice

MORE INFORMATION

For more information about the Purchase Orders and Associated Payment Requests report, refer to Chapter 12: Folder – Invoice in the Standard Reports by Folder guide (English only).

Other Changes

This Release Note is intended for the technical staff responsible for file transmissions with SAP Concur. For our customers and suppliers participating in data exchange, SAP is maintaining our SAP Concur file transfer subsystem to provide greater security for those file transfers.

SAP will begin migrating SAP Concur entities that currently use a legacy process for moving files to a more efficient and secure file routing process that relies on APIs.

Clients whose entities are currently configured to use the legacy process will be migrated to the more efficient process sometime between now and the end of 2020. After they are migrated to the more efficient process, clients will see the following improvement:

• With the legacy process, clients had to wait for the file move schedule to run at a specified time. With the more efficient and secure API-based process, extracts and other outbound files from SAP Concur will be available within the existing overnight processing period shortly after the files are created.

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com

Business Purpose / Client Benefit: These changes provide greater security and efficiency for file transfers.

Report Changes

The Hotel Supplier Normalisation Analysis report will be removed from the Intelligence - Standard Reports > Premium Dashboards folder in Intelligence.

We will be removing this report from our standard report offering as there has been minimal utilisation, and we want to ensure we are investing in standard reports that bring the most value to our customers.

LOCATION OF THE REPORT

The report is currently located here:

• Intelligence - Standard Reports ‎> Premium Dashboards

Other Changes

Analysis and Intelligence are powered by IBM ®Cognos®. Cognos will be updated to v11 for Analysis and Intelligence.

This update will bring some enhancements to Analysis and Intelligence, such as the following:

• Enhancements to the user interface (UI):
  • More modern-looking interface
  • Instead of hovering over actions such as ‘run a report’, ‘schedule a report’ and more menu items, they can be found with just a right click.
• Existing Report Studio will be renamed to "Report" in Cognos v11
  • Includes data element searching within the Concur Data Warehouse Model

Additional information will be available in future release notes.

UPDATE SCHEDULE

The Cognos v11 update will be implemented by pre-designated groups of clients.

More information about communications and timing will be released closer to the update. We plan to update the Analysis/Intelligence UI automatically for each customer over a weekend.

We are updating by entity; customers with multiple entities or test sites may have different update timeframes across all their sites. More information will be provided in future release notes, and you will also receive a 30-day notification before we update your solution.

Due to technical reasons, we are not able to schedule any specific customer’s update; the dates will be pre-determined, and customers cannot move to Cognos v11 earlier or later.

In advance of this update, we are launching an early adopter programme. This is not open for other customers to join, but it provides an opportunity for us to prepare for the full update.