Concur Invoice Professional Edition Administration Help

May 2021 Analysis/Intelligence Professional Edition Admin Summary

Initial Post

Release Note Summaries

The items in this section are summaries of the release notes for this month. The Professional Edition release notes are accessible from What's New - Professional Edition.

Model Changes

New Folder and Fields: Additional Trip Segment Information

With this release, there is a new trip-segment-related folder and fields for Expense.

Description: The new fields in the Additional Trip Segment Information folder will allow users to claim on policy violations and comparison fare amounts for trip segments.

The new trip segment-related folder and fields for Expense are located in the following folder:

  • Expense > Expense Claims > Entry Information > Additional Trip Segment Information
New Fields: Journal Splitting Amount Fields

With this release, there are new journal entry-related fields for Expense.

Description: The new Journal Splitting Amount (transaction currency) and Journal Splitting Amount (rpt) fields allow users to claim on the journal splitting amounts for reimbursement and reporting currency amounts.

The new journal entry-related fields for Expense are located in the following folders:

  • Expense > Expense Claim > Entry Information > Amounts (reimbursement currency)
  • Expense > Expense Claim > Entry Information > Amounts (reporting currency)

Claim Changes

There are no report changes this month.

Other Changes

File Transfer Updates: **Ongoing** Mandatory SFTP with SSH Key Authentication

This release note is intended for technical staff responsible for file transmissions with SAP Concur products. For SAP Concur customers and suppliers participating in data exchange through various secure file transfer protocols, SAP is making changes that provide greater security for those file transfers.

As of 10 April, 2021, non-SFTP (Secure File Transfer Protocol) protocols and SFTP password authentication are not allowed to connect to SAP Concur for file transfers:

  • Non-SFTP file transfer accounts must switch to SFTP with SSH Key Authentication.

  • SFTP file transfer accounts that use password authentication must switch to SSH key authentication.

  • SFTP password reset requests require the client to provide an SSH key for authentication.

On 12 April, 2021, SAP started disabling non-compliant file transfer connections. The process of disabling non-compliant accounts will continue throughout 2021. If you have multiple file transfer connections configured, this change applies to all of your file transfer connections.

This announcement pertains to the following file transfer DNS endpoints:

  • st.concursolutions.com

  • st-eu.concursolutions.com

  • vs.concursolutions.com

  • vs.concurcdc.cn

Business Purpose / Client Benefit: These changes provide greater security for file transfers.

File Transfer Updates: **Ongoing** SAP Concur Legacy File Move Migration

This Release Note is intended for the technical staff responsible for file transmissions with SAP Concur. For our customers and suppliers participating in data exchange, SAP Concur is maintaining our file transfer subsystem to provide greater security for those file transfers.

SAP Concur is in the process of migrating entities that currently use a legacy process for moving files to a more efficient and secure file routing process that relies on APIs.

Clients whose entities are currently configured to use the legacy process will be migrated to the more efficient process sometime between now and 31 July 2021. After they are migrated to the more efficient process, clients will see the following improvement:

  • With the legacy process, clients had to wait for the file move schedule to run at a specified time. With the more efficient and secure API-based process, extracts and other outbound files from SAP Concur will be available within the existing overnight processing period shortly after the files are created.

This announcement pertains to the following file transfer DNS endpoints:

  • st.concursolutions.com

Business Purpose / Client Benefit: These changes provide greater security and efficiency for file transfers.

File Transfer Updates: Rotating PGP Key Available for File Transfers

Files transferred to SAP Concur products must be encrypted with the SAP Concur public PGP key, concursolutionsrotate.asc.

concursolutionsrotate.asc

  • Key file is available in client’s root folder

  • Key ID 40AC5D35

  • RSA 4096-bit signing and encryption subkey

  • Key expires every 2 years

  • Client is responsible for replacing the key before it expires

    • Next expiry date: 4 September 2022

    • SAP Concur plans to replace the current rotating public PGP key in the client’s root folder 90 days before the expiration date

The SAP Concur legacy PGP key (key ID D4D727C0) remains supported for existing clients but will be deprecated in the future.

SAP Concur strongly recommends that clients use the more secure rotating public PGP key for file transfers. To facilitate the use of the more secure rotating public PGP key for file transfers, SAP Concur added the key to existing client’s home folders on Friday 15 January 2021.

This announcement pertains to the following file transfer DNS endpoints:

  • st.concursolutions.com

  • mft-us.concursolutions.com

  • vs.concursolutions.com

  • st-eu.concursolutions.com

  • mft-eu.concursolutions.com

Business Purpose / Client Benefit: The rotating public PGP key provides greater security for file transfers.

Planned Change Summaries

The items in this section are summaries of the changes targeted for future releases. SAP reserves the right to postpone implementation of – or completely remove – any enhancement/change mentioned here.

Model Changes

**Planned Changes** Change to the Paid Date Field

In the Cognos data model, the Paid Date field date in the [Expense].[Claim Dates and Statuses].[Paid Date] and [Expense].[Claim Dates and Statuses].[Paid Date/Time] data items may be either the date when the claim is extracted, or the date when the payment is confirmed. For Concur Expense, we are planning to change the Standard Accounting Extract (SAE) (versions 2 and 3) so that this date is always the date that the claim is extracted and not overwrite the value with the date that the payment confirmation is received.

More information will be provided in future versions of these release notes.

Business Purpose / Client Benefit: This change targets improving analytics and other use cases for anyone relying on the value in this field.

Other Changes

**Planned Changes** Upgrade to IBM Cognos Version 11

Analysis and Intelligence are powered by IBM ®Cognos®. Cognos will be updated to v11 for Analysis and Intelligence.

This update will bring some enhancements to Analysis and Intelligence, such as the following:

  • Enhancements to the user interface (UI):
    • More modern-looking interface
    • Instead of hovering over actions such as 'run a report', 'schedule a report' and more menu items, they can be found with just a right click.
  • Existing Report Studio will be renamed to "Report" in Cognos v11
    • Includes data element searching within the Concur Data Warehouse Model

Additional information will be available in future release notes.

UPDATE SCHEDULE

The Cognos v11 update will be implemented by pre-designated groups of clients.

More information about communications and timing will be released closer to the update. We plan to update the Analysis/Intelligence UI automatically for each customer over a weekend.

We are updating by entity; customers with multiple entities or test sites may have different update timeframes across all their sites. More information will be provided in future release notes, and you will also receive a 30-day notification before we update your solution.

Due to technical reasons, we are not able to schedule any specific customer’s update; the dates will be pre-determined, and customers cannot move to Cognos v11 earlier or later.

Client Notifications

The items in this section provide reference material for all clients.

Accessibility Updates

SAP implements changes to better meet current Web Content Accessibility Guidelines (WCAG). Information about accessibility-related changes made to SAP Concur solutions is published on a quarterly basis. You can review the quarterly updates on the Accessibility Updates (English only) page.

SAP Concur Non-Affiliated Subprocessors

The list of non-affiliated subprocessors is available here: SAP Concur list of Subprocessors (English Only)

Monthly Browser Certifications

Monthly browser certifications, both current and planned, are available with the other SAP Concur monthly release notes, accessible from What's New - Professional Edition