Model Changes

With this release, there are new travel-allowance-related fields for Expense.

Description: The new Client Adjusted Amount (rate currency) and Government Adjusted Amount (rate currency) fields will allow users to report on adjusted amounts information for travel allowances. These fields were added to the model for use with the new Travel Allowance Service.

For the November release, the fields were added to the data model, but the fields will not be populated with data until December. The Client Adjusted Amount (rate currency) and Government Adjusted Amount (rate currency) fields will be populated with data by 15 December, 2020.

For general information about travel allowance solutions, refer to the Travel Allowance (classic) and Travel Allowance Service (NextGen UI) guides (English only).

The new travel-allowance-related fields for Expense are located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (rate currency)

With this release, there is a new travel-allowance-related field for Expense.

Description: The new Associated Claim Entry Key field allows users to more easily connect Expense Claim entry information to the respective Travel Allowance details. This field is added to the model for use with the new Travel Allowance Service.

As part of this update, the Allowance Date Key, Entry Key and Entry Legacy Key fields were removed from the Keys folder. With the addition of the Associated Report Entry Key field, the Allowance Date Key, Entry Key and Entry Legacy Key fields are no longer needed.

For general information about travel allowance solutions, refer to the Travel Allowance (classic) and Travel Allowance Service (NextGen UI) guides (English only).

The new travel-allowance-related field for Expense is located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Keys

The removed travel-allowance-related fields for Expense were located in the following folder:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Keys

Report Changes

Any standard reports that contain the Country, Country Code and/or State/Province/Region column will have the label associated with these columns updated on both the Prompts pages, if applicable, and the reports.

The following labels will be renamed:

• All instances of the Country label will be renamed Country/Region
• All instances of the Country Code label will be renamed to Country/Region Code
• All instances of the State/Province/Region label will be renamed to State/Province (Region will be removed from the label)

Standard reports are reports located in the Analysis – Standard Reports folder for Analysis customers and the Intelligence – Standard Reports folder for Intelligence customers.

UPDATED REPORTS

With the September release, the Country, Country Code and/or State/Province/Region labels were renamed on the following reports in the Analysis – Standard Reports folder:

• Accrual > Expense Accrual
• Accrual > Expense Accrual by Date Range
• Administration > Employee Details
• Compliance > Concur Travel Hotel Bookings
• Compliance > Non-Concur Travel Hotel Bookings
• Compliance > Past Hotel Reservations with Rates in Excess of Negotiated Rate
• Invoice > Invoice Tax Adjustment Report
• Market-Specific Reports > Auditor Digitised Receipt Search Report
• Market-Specific Reports > Germany - Yearly Employee Report
• Travel Request > Travel Requests by Country
• TripLink > Invisible Spend Details
• Trips > Itinerary Details

With the September release, the Country, Country Code and/or State/Province/Region labels were renamed on the following reports in the Intelligence – Standard Reports folder:

• Accrual > Expense Accrual
• Accrual > Expense Accrual by Date Range
• Administration > Employee Details
• Compliance > Concur Travel Hotel Bookings
• Compliance > Non-Concur Travel Hotel Bookings
• Compliance > Past Hotel Reservations with Rates in Excess of Negotiated Rate
• Compliance > Upcoming Hotel Reservations with Rates in Excess of Negotiated Rate
• Invoice > Invoice Tax Adjustment Report
• Market-Specific Reports > Japan > Unpaid and Unassigned Expense (Japan)
• Market-Specific Reports > Auditor Digitised Receipt Search Report
• Market-Specific Reports > Germany - Yearly Employee Report
• Travel Request > Travel Requests by Country
• TripLink > Invisible Spend Details
• Trips > Itinerary Details

With the November release, the Country, Country Code and/or State/Province/Region labels were renamed in the following reports in the Analysis – Standard Reports folder:

• Supplier > Car Rental Details
• Supplier > Car Rental Summary
• Supplier > Hotel Details
• Supplier > Hotel Summary

With the November release, the Country, Country Code and/or State/Province/Region labels were renamed in the following reports in the Intelligence – Standard Reports folder:

• Carbon Footprint > Air Carbon Footprint - Summary
• Supplier > Car Rental Details
• Supplier > Car Rental Summary
• Supplier > Hotel Details
• Supplier > Hotel Summary

The BookedHotel event is now added to the Mobile Metrics Details report. The Mobile Metrics Details report displays the Concur Expense actions taken by employees over a given time frame through each employee's SAP Concur mobile app. The report includes metrics for the following events:

• ApprovedClaim
• BookedHotel
• CreatedClaim
• EditedClaim
• RejectedClaim
• SubmittedClaim

WHAT THE USER SEES

On the Prompts page, the Travel check box is now available for selection in the Event Grouping prompt, and when the Travel check box is selected, the BookedHotel event is now available for selection in the Events prompt list.

When the BookedHotel event is selected in the Events prompt, the BookedHotel column is displayed and populated in the report.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Mobile Usage
• Intelligence - Standard Reports ‎> Mobile Usage

MORE INFORMATION

For more information about the Mobile Metrics Details report, refer to Chapter 15: Folder – Mobile Usage in the Standard Reports by Folder guide (English only).

Other Changes

This Release Note is intended for the technical staff responsible for file transmissions with SAP Concur. For our customers and suppliers participating in data exchange, SAP is maintaining our SAP Concur file transfer subsystem to provide greater security for those file transfers.

SAP will begin migrating SAP Concur entities that currently use a legacy process for moving files to a more efficient and secure file routing process that relies on APIs.

Clients whose entities are currently configured to use the legacy process will be migrated to the more efficient process sometime between now and the end of 2020. After they are migrated to the more efficient process, clients will see the following improvement:

• With the legacy process, clients had to wait for the file move schedule to run at a specified time. With the more efficient and secure API-based process, extracts and other outbound files from SAP Concur will be available within the existing overnight processing period shortly after the files are created.

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com

Business Purpose / Client Benefit: These changes provide greater security and efficiency for file transfers.

This release note is intended for technical staff responsible for file transmissions with SAP Concur solutions. For our customers and suppliers participating in data exchange through various secure file transfer protocols, we are making changes that provide greater security for those file transfers.

On 13 October, 2020, support for the following SSH transfer ciphers was removed for file transfers:

• 3des-cbc
• blowfish-cbc

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com
• st-eu.concursolutions.com

Business Purpose / Client Benefit: These changes provide greater security for file transfers.

Other Changes

Analysis and Intelligence are powered by IBM ®Cognos®. Cognos will be updated to v11 for Analysis and Intelligence.

This update will bring some enhancements to Analysis and Intelligence, such as the following:

• Enhancements to the user interface (UI):
  • More modern-looking interface
  • Instead of hovering over actions such as ‘run a report’, ‘schedule a report’ and more menu items, they can be found with just a right click.
• Existing Report Studio will be renamed to "Report" in Cognos v11
  • Includes data element searching within the Concur Data Warehouse Model

Additional information will be available in future release notes.

UPDATE SCHEDULE

The Cognos v11 update will be implemented by pre-designated groups of clients.

More information about communications and timing will be released closer to the update. We plan to update the Analysis/Intelligence UI automatically for each customer over a weekend.

We are updating by entity; customers with multiple entities or test sites may have different update timeframes across all their sites. More information will be provided in future release notes, and you will also receive a 30-day notification before we update your solution.

Due to technical reasons, we are not able to schedule any specific customer’s update; the dates will be pre-determined, and customers cannot move to Cognos v11 earlier or later.

In advance of this update, we are launching an early adopter programme. This is not open for other customers to join, but it provides an opportunity for us to prepare for the full update.