Invoice

SAP Concur has introduced the first version of a new user interface for Invoice clients. Version 1.0 of the new user interface is targeted at the Accounts Payable (AP) user who is constantly monitoring the health of the Invoice lifecycle within the system. With a new AP landing page, concepts of "call to action" and "work to zero" are being brought to the forefront to better inform AP to ensure they are working on the highest priority task.

Business Purpose / Client Benefit: The new Invoice user interface enables clients to work more efficiently and provides them greater visibility into their invoices in flight.

Purchase Order

For clients that have a purchase order extract configured, the following new field can be added to the purchase order extract definition:

• Purchase Request Number

Business Purpose / Client Benefit: This change enables clients to extract a purchase order’s related purchase request preauthorisation number, which can then be recorded in the external system for reference purposes.

For clients that have a purchase order receipt extract configured, the following new field can be added to the payment request accounting extract definition:

• UOM (Unit of Measure)

Business Purpose / Client Benefit: This change enables clients to extract the goods receipt line UOM code entered on PO receipts in Concur Invoice. The UOM code can be useful or required in external systems to properly record and reconcile inventory quantities.

Payment Request

For clients that have a payment request accounting extract configured, the following new field can be added to the payment request accounting extract definition:

• UOM (Unit of Measure)

Business Purpose / Client Benefit: This change enables clients to extract the payment request line UOM code. The UOM code may be required or useful information to import into the client’s accounting system.

A new origin source type, Historical Invoice, has been added to the Origin Source field that appears on the Invoice Detail page for an invoice. The Historical Invoice origin source type indicates that an invoice was imported as a historical invoice.

For more information about historical invoices, refer to the Historical Record (Record Type 210) section in the Invoice: Payment Request Import V2 (Current) Specification guide.

Business Purpose / Client Benefit: The addition of the Historical Invoice type to the Origin Source field enables the Invoice Processor and the Invoice Payment Manager to find and filter invoices that were imported into Concur Invoice as historical invoices. The addition of the Historical Invoice type also enables the Invoice Configuration Administrator to set up audit rules for historical invoices.

Purchase Order APIs

SAP Concur now supports JSON Web Token (JWT) authentication through the following v3.0 purchase order and purchase order receipt APIs that are available at https://developer.concur.com (English only):

PURCHASE ORDER APIS

• POST

• PUT

• GET

PURCHASE ORDER RECEIPT APIS

• POST

• PUT

• GET

• DELETE

Business Purpose / Client Benefit: These changes enable SAP Concur to expand partnerships with third-party integration partners, which will provide additional integration options for our clients.

Supplier APIs

SAP Concur now supports JSON Web Token (JWT) authentication through the following v3.0 supplier methods and APIs that are available at https://developer.concur.com (English only):

Business Purpose / Client Benefit: These changes enable SAP Concur to expand partnerships with third-party integration partners, which will provide additional integration options for our clients.

Plain Text FTP Support

SAP Concur announced the End of Support for the use of plain text FTP for transferring data to and from SAP Concur.

Plain text FTP is not a secured protocol and has inherent security vulnerabilities. On 1 September, 2018, SAP Concur Operations will apply a security update to our File Transfer infrastructure, restricting the use of plain text FTP as a part of our ongoing commitment to securing our customers’ data and meeting the audited security requirements of the SAP Concur Trust Platform.

For more information, refer to the Plain Text FTP Retirement FAQ (English Only).

What This Means – The Client Experience: After 1 September, 2018, uploads of file types such as Employee, List, Attendee and other Import files, as well as downloads of SAE and other Extract files that use Plain Text FTP, will not be accepted via SAP Concur’s Filemover system. This will significantly impact client usage of SAP Concur products such as Concur Travel, Concur Expense and Concur Invoice, as well as integration activities to customers’ financial systems. There will be no exceptions beyond 1 September, 2018.

Planned Changes

The items in this section are targeted for future releases. Concur reserves the right to postpone implementation of – or completely remove – any enhancement/change mentioned here.

Invoice

In a future release, SAP Concur will replace instances of the term "payment request" and its iterations with the term "invoice" and its iterations. These changes will be made in the user interface, the Invoice documentation and in all other SAP Concur product documentation where it appears.

Business Purpose / Client Benefit: This change helps to ensure that the terminology used in SAP Concur is consistent with industry standard terminology.

Purchase Request

In a future release, the purchase request Receipt Type field will be added to the list of fields that are available when the Invoice Configuration Administrator configures custom audit rules for purchase request items.

Business Purpose / Client Benefit: This change enables the administrator to enforce rules regarding what the Receipt Type field in a service type purchase request must be set to before the purchase request can be submitted.

Create and Approve Suppliers

At a future date, when a supplier is approved through the Create and Approve Suppliers feature, if the Supplier Employee Access feature is configured for Invoice, the newly approved supplier will automatically be assigned to the groups associated with the employee who requested or created the supplier.

Business Purpose / Client Benefit: With this enhancement, a newly approved supplier is automatically assigned to the groups to which the user who requested the supplier is assigned.

At a future date, when a new supplier is created through the Create and Approve Suppliers feature, the Supplier Code and the Supplier Address Code fields will no longer be required. These fields will be required when approving a supplier but will not be required when creating a new supplier prior to approval.

Business Purpose / Client Benefit: This enhancement enables the Supplier Manager to allow the Supplier Code and Supplier Address Code field data to be generated automatically by Invoice. This enhancement also ensures that these codes are unique to the supplier.

Concur Open

Concur Open is the SAP Concur service status dashboard. It displays known and widespread outages and incidents for select SAP Concur services and all data centres. Concur Open displays the current service status as well as incident history for the past 20 days.

In a future release, new functionality will be added to Concur Open. Users will continue to access Concur Open and view Concur service availability; no functionality will be removed. However, with the release, SAP Concur users will be able to log in to Concur Open and:

• View service status for the services and the data centre that are specific to their company

• Access subscription options for updates about the incidents that affect the services specific to their company

• View service history for the past two years as well as detailed root cause analysis information and the actions taken by SAP Concur for specific incidents

Business Purpose / Client Benefit: Customers use Concur Open to monitor their SAP Concur services outages, status and availability. The new functionality will provide customers with a personalised view of their service status and availability. SAP Concur's goal is to provide a more accurate and transparent view of incidents/outages.

Client Notifications

The list of non-affiliated subprocessors is available here: SAP Concur list of Subprocessors (English Only)

Monthly browser certifications, both current and planned, are available with the other SAP Concur monthly release notes, accessible from What's New - Professional Edition