Model Changes

With this release, there is a new travel-request-related field for Expense.

Description: The new Default Travel Request Approver (updated) Key field is associated with the Default Travel Request Approver (Updated) field. Users can now report on the key field for the Default Travel Request (Updated) field.

The new travel-request-related folder for Expense is located in the following folder:

• Expense > Lists > Employee Information > Keys

With this release, there are new travel-allowance-related fields for Expense.

Description: The new fields in the Fixed Travel Allowance Calculations folder will allow users to report on the fixed travel allowance calculations. The fields include employee fields, amount fields for the reporting, rate and payment currency, and conversion fields. These fields were added to the model for use with a planned future feature.

The new travel-allowance-related fields for Expense are located in the following folders:

• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Location
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (reporting currency)
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (rate currency)
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (payment currency)
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Conversion
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Additional Employee Details
• Expense > Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Keys

SAP Concur modified how employee information is filtered throughout the Cognos data model. SAP added additional permissions to employee information in the data model. Before this update, the data model only used the BI Manager hierarchy filter to filter the employee information from the data model. With this update, the data model now uses both the BI Manager hierarchy and the Reporting hierarchy filter to filter employee information from the data model.

This update ensures clients can only view the employee information appropriate for the combination of their assigned Cognos user role, their assigned group(s) in the Reporting hierarchy and their BI Manager permissions, if applicable.

SAP Concur is committed to safeguarding employee information and ensuring only clients with the appropriate permissions can access employee information.

For more information about the Cognos user roles, the Reporting hierarchy and the BI Manager permissions, refer to the Analysis/Intelligence: Overview guide (English Only).

Report Changes

With the July release, the Tax Rate column was renamed to Tax Rate (%), and the percentage symbol, %, is no longer displayed next to the percentage values in the Tax Rate (%) column. For example, 25 percent was displayed as 25% in the Tax Rate column. With this update, 25 percent is now displayed as 25 in the Tax Rate (%) column.

The Auditor Digitised Receipt Search Report lists the digitised receipt records that have gone through the certified receipt digitisation process.

WHAT THE USER SEES

The Tax Rate column is now renamed to Tax Rate (%), and the percent symbol, %, is no longer displayed next to values in the Tax Rate (%) column.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Market Specific Reports
• Intelligence - Standard Reports ‎> Market Specific Reports

For more information about the Auditor Digitised Receipt Search Report, refer to Chapter 13: Folder – Market-Specific Reports in the Standard Reports by Folder guide (English Only).

With the August release, the following reports were updated to use the same logic for tracking invisible spend as the logic used on the invisible spend reports:

• Airfares Expensed Not Booked in Concur Travel
• Car Rentals Expensed Not Booked in Concur Travel
• Hotel Stays Expensed Not Booked in Concur Travel

This update ensures there is consistency in the invisible spend data returned on the reports.

The logic for tracking invisible spend used in the invisible spend reports is:

• If the Trip Match = NONE (is not EXACT or FUZZY), then include in report
• If the Is Agency Sourced is NOT 1 (can be null, 0 or -1), then include in report
• If the payment type code is NOT COPD, then include in the report
• If the Spend Category Code = AIRFR (Airfare), CARRT (Car Rental), LODGA (Lodging – Track Room Rate Spending) and/or LODGN (Lodging – Do Not Track Room Rate Spending), then include in the report

LOCATION OF THE REPORTS

The reports are located here:

• Intelligence - Standard Reports ‎> Compliance

For more information about these reports, refer to Chapter 7: Folder – Compliance in the Standard Reports by Folder guide (English Only).

SAP Concur modified how employee information is filtered on the Employee Details and Employee Roles reports. Before this update, the reports only used the BI Manager hierarchy filter to filter the employee information on the reports. With this update, the reports now use both the BI Manager hierarchy and the Reporting hierarchy filter to filter employee information on the reports.

This update ensures clients can only view the employee information appropriate for the combination of their Cognos user role, their assigned level in the Reporting hierarchy and their BI Manager permissions, if applicable.

SAP Concur is committed to safeguarding employee information and ensuring only clients with the appropriate permissions can access employee information.

LOCATION OF THE REPORT

The reports are located here:

• Analysis - Standard Reports > Administration
• Intelligence - Standard Reports ‎> Administration

For more information about the Employee Details and Employee Roles reports, refer to the Chapter 3: Folder – Administration in the Standard Reports by Folder guide (English Only).

For more information about the Cognos user roles, the Reporting hierarchy and the BI Manager permissions, refer to the Analysis/Intelligence: Overview guide (English Only).

SAP Concur is in the process of standardising the visualisation of the Prompts pages and report output for the standard reports located in the Analysis – Standard Reports and Intelligence – Standard Reports folders. These updates will ensure a consistent visual experience for clients working with the standard reports.

This project will not affect the content displayed on the Prompts pages or the report output. It will only affect the general look and feel of the Prompts pages and report output for the standard reports.

This is an ongoing project. The first reports to be updated were the top 50 standard reports that clients run the most. Clients will see the report updates as they become available.

UPDATED REPORTS

With the August release, the following reports were updated as part of this project:

Other Changes

SAP Concur is in the process of enhancing the Standard Reports by Folder guide (English only). We are adding definitions of the report prompts and fields, and adding the expressions associated with the report fields for each report.

This is an ongoing project. Clients will see these guide updates as they become available.

EXAMPLES

Example of the new report prompt definition for the Itinerary Details report:

Record Locator: Used to search by the record locator assigned to the trip(s)

Example of the new field information for the Itinerary Details report:

SAP Concur will no longer support the following unsecured SSH protocol algorithms/ciphers:

• (key exchange) diffie-hellman-group-exchange-sha1
• (encryption) aes128-cbc
• (encryption) aes192-cbc
• (encryption) aes256-cbc
• (message authentication code) hmac-md5
• (message authentication code) hmac-sha1-96
• (message authentication code) hmac-md5-96

This announcement pertains to the following file transfer DNS endpoints:

• st.concursolutions.com
• st-eu.concursolutions.com
• st-cge.concursolutions.com
• st-cge-dr.concursolutions.com
• vs.concurcdc.cn

If assistance is required, please contact SAP Concur support.

For more information, refer to the Shared: File Transfer for Customers and Vendors User Guide (English Only). (This guide is located with the other Expense, Invoice and/or Request setup and user guides.)

Business Purpose / Client Benefit: These changes provide greater security for file transfers.

SAP Concur support is implementing the Co-browse feature, a screen-share application that is available to all Authorised Support Contacts (ASCs).

Business Purpose / Client Benefit: Screen sharing often makes a problem easier to describe, easier to understand and quicker to resolve – saving time for ASCs and SAP Concur support.

SAP Concur is transitioning to a new email infrastructure for outbound email from our services to SAP Concur users. Because of this, companies who filter inbound email based on the sending IP address must add new IP addresses to their Safe Sender list to ensure that their users receive email from SAP Concur.

Initially, the issue described here affected only companies that use Concur Expense. Starting in January, email from other SAP Concur services (such as Travel and Concur Pay) will move to the new email infrastructure.

We will continue to add other services. Please monitor the release notes for more information about the timing of the additional changes.

With this release, SAP Concur will consolidate the shared Planned Changes release notes into one document, instead of having the Planned Changes information repeated in several sets of release notes.

This consolidated Planned Change information is provided in addition to the product-specific Planned Changes release notes. For example, if a planned change applies only to Travel, it will only be available in the Travel release notes. So, users are encouraged to read the product-specific release notes as well as the Shared Planned Changes.

Business Purpose / Client Benefit: This change allows users to find shared Planned Changes release notes in one place. It also makes it easier for clients to keep track of updates to the Planned Changes release notes.

Over the next several weeks, users will see several enhancements to Concur Open and Personalised Concur Open.