June 2017 Analysis/Intelligence Professional Edition Admin Summary

Last Update: 7 July 2017

Model Changes

New Fields: Fiscal Calendar Fields

With this release, there are new fiscal calendar-related fields for Expense, Invoice and Travel.

DESCRIPTION: These fields were added to the model to support the enhanced Fiscal Calendar feature targeted for the July release. These fields will allow users to report on the fiscal calendars defined in the enhanced Fiscal Calendar feature. These fields will not be populated until the enhanced Fiscal Calendar feature is released.

The new fiscal calendar-related fields are located in the following folders:

Expense > Expense Claims > Claim Dates and Statuses > First Submitted Date Attributes
Expense > Expense Claims > Claim Dates and Statuses > First Approved Date Attributes
Expense > Expense Claims > Claim Dates and Statuses > Paid Date Attributes
Expense > Expense Claims > Claim Dates and Statuses > Current Date Attributes
Invoice > Payment Request Dates and Statuses > Invoice Date Attributes
Invoice > Payment Request Dates and Statuses > First Submit Date Attributes
Invoice > Payment Request Dates and Statuses > Process Payment Date Attributes
Travel > Reservation and Ticket Dates > Start Date Attributes
Travel > Reservation and Ticket Dates > Purchased Date Attributes

New Field: Attendee Type Code

With this release, there is a new attendee-related field for Expense.

DESCRIPTION: This field allows users to filter claims based on the attendee type codes associated with the attendee types.

The new attendee-related field is located in the following folder:

Expense > Expense Claims > Expense Attendees

Localisation Changes

Dutch, Italian, Korean and Swedish are Now Available

Concur now supports Dutch, Italian, Korean and Swedish for the Analysis/Intelligence reports, model and archive.

Most of the reports in the Analysis – Standard Reports folder for Analysis customers, and the Intelligence – Standard Reports folder for Intelligence customers are now available in Dutch, Italian, Korean and Swedish for users that have their content language set to Dutch, Italian, Korean and/or Swedish.

To see the localised text within Cognos reports, the language must first be enabled for Concur Expense. Additional language settings must also be configured for the company using the Feature Wizard in HMC and Set Preferences in Cognos. For more information, see the Best Practice section in this release note.

REPORTS NOT YET LOCALISED

Some of the reports in the Analysis – Standard Reports folder for Analysis customers and the Intelligence – Standard Reports folder for Intelligence customers are not yet available in Dutch, Italian, Korean and Swedish. Concur is targeting to complete the localisation of these reports in the July release.

Until these reports are localised, these reports will continue to display in US English.

The following reports in the Analysis – Standard Reports folder are not yet available in Dutch, Italian, Korean and Swedish:

Administration > Expense and Travel Overview
Administration > TripIt Travel Authorisations by Employee
Company Billed Cards > Company Billed Transaction Reconciliation (Calendar Month)
Company Billed Cards > Company Billed Transaction Reconciliation - Detail (Calendar Month)
Compliance > Report Entry Exceptions Details Report
E-Receipt > Hotel Receipt Additional Spend Summary
E-Receipt > Hotel Receipt Details
Invoice > Attendee Summary
Invoice > Top Invoice Supplier Spend - Summary

The following reports in the Intelligence – Standard Reports folder are not yet available in Dutch, Italian, Korean and Swedish:

Administration > Expense and Travel Overview
Administration > TripIt Travel Authorisations by Employee
Company Billed Cards > Company Billed Transaction Reconciliation (Calendar Month)
Company Billed Cards > Company Billed Transaction Reconciliation - Detail (Calendar Month)
Compliance > Report Entry Exceptions Details Report
E-Receipt > Hotel Receipt Additional Spend Summary
E-Receipt > Hotel Receipt Details
Expense Processing > Workflow Cycle Times - Details
Invoice > Attendee Summary
Invoice > Invoice Briefing Summary
Invoice > Top Invoice Supplier Spend - Details
Invoice > Top Invoice Supplier Spend – Summary
Persona Dashboards > Persona Dashboard
Persona Dashboards > Quick Access Menu Report
Persona Dashboards > Department Manager Overview > Dashboard - Department Manager Overview
Persona Dashboards > Department Manager Overview > Detail Reports > Credit Card Adoption Details
Persona Dashboards > Department Manager Overview > Detail Reports > Policy Exceptions by Employee Details
Persona Dashboards > Invoice Management Overview > Dashboard - Invoice Management Overview
Persona Dashboards > Invoice Management Overview > Detail Reports > Aging Payables - Details
Persona Dashboards > Invoice Management Overview > Detail Reports > Invoice Spend by Payment Method and Supplier - Details
Persona Dashboards > Invoice Management Overview > Detail Reports > PO and Non-PO Spend - Details
Persona Dashboards > Spend Management Overview > Dashboard - Expense Spend Management Overview
Persona Dashboards > Spend Management Overview > Detail Reports > Cash Expense Transaction Details
Persona Dashboards > Spend Management Overview > Detail Reports > Payment Type Details
Persona Dashboards > Spend Management Overview > Detail Reports > Personal Transaction Details
Persona Dashboards > Spend Management Overview > Detail Reports > Reports Pending Approval Details
Persona Dashboards > Spend Management Overview > Detail Reports > Top 10 Spending Employee Details
Premium Dashboards > Executive Overview
Premium Dashboards > Expense Spend Summary
Premium Dashboards > Finance & Spend Overview
Premium Dashboards > Hotel Supplier Normalisation
Premium Dashboards > Operational KPI
Premium Dashboards > Travel Market Analysis
Premium Dashboards > Travel Programme Overview
Spending > Executive Briefing Summary
Tax > Australian Fringe Benefit Tax Analytics Dashboard
Tax > UK VAT Dashboard

HOSTED CONSOLE SETTING

With this release, Dutch, Italian, Korean and Swedish are now available for selection in the Concur hosted console. Concur can enable this setting for your company.

BEST PRACTICE

To ensure reports and report content are generated and displayed optimally in a supported language, it is best practice to use the following language settings:

In the hosted console, Concur selects the check box for the language(s) you want to use.

In Cognos, select the Use the default language option for both the Product language and Content language settings in the Set preferences dialogue box (My Preferences).
In Concur, select one of the languages currently enabled for the entity in HMC from the Default Language list on the System Settings page (Profile > Profile Settings > System Settings).

COGNOS SETTING

In Cognos, Dutch, Italian, Korean and Swedish are now available for selection from the Use the following language list under Content language in the Set preferences dialogue box (My Preferences).

MORE INFORMATION

For more information about language settings in Cognos, refer to the Localisation for Analysis/Intelligence fact sheet.

Report Changes

New Invoice Report: Invoice Tax Adjustment Report

Analysis and Intelligence clients can use the new Invoice Tax Adjustment Report to report to view differences between the tax amount on invoices and the calculated tax amount provided by a third-party tax validation company. The report can help clients determine if tax adjustments need to be made in their accounting system to ensure tax-reporting accuracy.

LOCATION OF THE REPORT

The report is located here:

Analysis - Standard Reports ‎> Invoice

Intelligence - Standard Reports ‎> Invoice

Other Changes

Opt Out Option for the Enhanced Fiscal Calendar

Concur is targeting to release the enhanced fiscal calendar for Analysis/Intelligence in July. The enhanced fiscal calendar feature will be enabled for all clients in July.

Before the enhanced fiscal calendar is released for general availability in July, if you need more time to prepare for this change, the feature can be deferred until September 2017.

To defer the enhanced fiscal calendar functionality, contact Concur Client Support and let them know you would like to opt out of being included in the July fiscal calendar update.

FREQUENTLY ASKED QUESTIONS (FAQ)

Question	Answer
What must I do to enable the enhanced fiscal calendar feature?	The enhanced fiscal calendar feature will be enabled for all clients in July.
What if I need more time to prepare for this change?	Before the enhanced fiscal calendar is released for general availability in July, if you need more time to prepare for this change, the feature can be deferred until September 2017. To defer the enhanced fiscal calendar functionality, contact Concur Client Support and let them know you would like to opt out of being included in the July fiscal calendar update.
Will my existing fiscal calendars be migrated?	Yes, calendars will be migrated for clients having the feature enabled in July. Clients who opt out of getting the enabled fiscal calendar in July, will not have their calendars migrated for them in September. For these clients, they will have to input their calendars and budgets themselves after the September release.
Will budgets that were added by BI Managers be migrated?	Yes, budgets will be migrated for clients who have the feature enabled for them in July, unless a client previously entered a non-calendar fiscal year (a fiscal year that does not align with the calendar year). Non-calendar fiscal year budgets will not be migrated.
My company’s fiscal year aligns with the calendar year so we never saw the need to create a fiscal calendar. Does this new feature impact us?	The budget feature is being enhanced so that budgets will be aligned to fiscal quarters. A company must define a fiscal calendar in order for BI Managers to add and maintain their budgets.
Will there be any changes to the Actionable Alerts?	In a future release, there will be an additional Actionable Analytics percent-of-budget alert that will align with a company’s fiscal quarter.
Will there be any changes to the Cognos model?	Yes, additional fields will be available to support fiscal years in the July release. Additional information about these fields will be provided in the July release notes.
Will there be any changes to the Cognos reports?	An enhanced version of the Department Manager Overview dashboard that can be aligned to a fiscal year will be released in a future release. Additional information will be provided in future release notes.

For more information about the enhanced fiscal calendar, refer to the **Planned Changes** Enhanced Fiscal Calendar release note under Planned Changes in this admin summary.

Changes to the Reporting Configuration Page

The Business Intelligence (BI) Manager Set Up tab on the Reporting Configuration page (Administration > Expense or Invoice) in Concur Professional was renamed to Preferences. Also, the BI Manager settings on the page were renamed to improve the readability of the settings.

Business Purpose / Client Benefit: These changes improve the usability of the tab and expand the purpose of the tab to support the addition of future preference settings.

WHAT THE ADMIN SEES

The tab is renamed to Preferences and the settings are renamed:

The If true and the BI Manager field is blank, then use the report approver for the BI Manager setting is renamed to If the BI Manager field on the employee form is blank, use the default report approver for the BI Manager.

The Allow users with the BI Manager field populated to view the Cognos link setting is renamed to Display the Reporting menu option for BI Managers.

LOCATION OF THE PREFERENCES TAB

To access the Preferences tab (Professional only):

Click Administration > Expense or Invoice > Reporting Configuration (left menu). The Reporting Configuration page appears.
Click the Preferences tab.

For more information, refer to the Shared: Reporting Configuration Setup Guide (English Only).

CONFIGURATION/FEATURE ACTIVATION

Concur will automatically implement this change; there are no configuration or activation steps.

Planned Changes

Model Changes: **Planned Changes** Employee Budget Will Display Fiscal Employee Budget

When the enhanced fiscal calendar is released (currently targeted for July), the Employee Budget in the Cognos model will display the Fiscal Employee Budget. After the enhanced fiscal calendar is released, any custom reports that use the Year field (Expense > Lists > Employee Budget) as a display column in a report will need to have the Year field replaced with the new Year Name field (Expense > Lists > Employee Budget). The Year field will become the Fiscal Year Key field, so the Year field may not be meaningful to display in reports anymore.

Other Changes: **Planned Changes** Enhanced Fiscal Calendar

Concur is targeting to release the enhanced fiscal calendar for Analysis/Intelligence in July. A fiscal calendar allows organisations to define their accounting periods independent of the standard calendar year. Many organisations define their own calendars to model their financial reporting to reflect seasons in their business, to compare results with direct competitors and to avoid the busy year-end season in January.

The new fiscal calendar provides much more flexibility and detail. It displays current and past fiscal years, and all fiscal periods within those years.

Fiscal years have a start date and an end date. Each year may have a different length to accommodate leap years and short years or long years. (Organisations use short years and long years when they change the start date of their fiscal year.) Fiscal years cannot overlap with prior fiscal years and no gaps can exist between fiscal years.

With the new calendar, fiscal periods can vary in length within a fiscal year; however, they typically represent months.

UPCOMING CHANGES FOR ANALYSIS AND INTELLIGENCE

With the release of the enhanced fiscal calendar, BI Managers will be able to create a budget that aligns with fiscal quarters. Currently, BI Managers can only align their budgets with calendar quarters.

Additional enhancements will come with this change. For example, Concur will be updating several existing standard reports and dashboards, including the Department Manager Overview and Expense Management Overview dashboards, so that they can be aligned to the company’s fiscal year.

Concur will also be introducing an additional Actionable Analytics percent-of-budget alert and that can be sent to the BI Manager when the defined percent of budget is reached during a fiscal quarter (for companies who have specified a fiscal calendar). The current Actionable Analytics Percent of Budget alert is sent based on calendar quarter.

Additional information will be available in future release notes.

Business Purpose / Client Benefit: This feature gives clients the flexibility to define their accounting periods independently of the standard calendar year.

WHAT THE ADMIN SEES

The enhanced fiscal calendar is available in the Reporting Configuration tool in Administration > Expense and Administration > Invoice.

In addition, the Fiscal Calendar Set Up tab is now called Fiscal Calendar.

The Fiscal Calendar has five buttons, which are described in the following table:

Button	Description
New	Enables the admin to create a new fiscal calendar.
Modify	Enables the admin to modify an existing fiscal calendar.
Activate	Enables the admin to activate a fiscal calendar.
Deactivate	Enables the admin to deactivate a fiscal calendar.
Remove	Enables the admin to remove a fiscal calendar.

CONFIGURATION/FEATURE ACTIVATION

Concur is targeting to release the enhanced fiscal calendar for Analysis/Intelligence in July.

To access the Fiscal Calendar (Professional):

Click Administration > Expense or Invoice > Reporting Configuration (left menu). The Reporting Configuration page appears.
Click the Fiscal Calendar tab.

For more information, refer to the Shared: Reporting Configuration Setup Guide (English Only).

To access the Fiscal Calendar (Standard):

Click Administration > Expense Settings or Invoice Settings > Reporting Configuration. The Reporting Configuration page appears.
Click the Fiscal Calendar tab.

For more information, refer to the Shared: Reporting Configuration Setup Guide for Concur Standard Edition (English Only).

Other Changes: **Planned Changes** Microsoft IE v.10 Browser Support Ends 18 August 2017

Support for Microsoft Internet Explorer (IE) version 10 browsers under Concur products will end on 18 August 2017. Concur strongly advises clients using IE v.10 to update to the latest IE browser version before that date, or to install and work with another supported browser.

Users still using IE v.10 will see a banner.

Other Changes: **Planned Changes** Support for TLS v 1.0 Encryption Protocol to End – DATE MOVED FOR THE US DATACENTRE

Please note these dates:

- EU datacentre: Completed on Tuesday, 4 April 2017

- US datacentre: MOVED TO Wednesday, 12 July 2017

Concur announces an End of Support cycle for version 1.0 of the TLS encryption protocol, continuing support for the more secure 1.1 and 1.2 versions of TLS. As background, the TLS protocol allows secure back and forth communications between a phone or computer and a cloud-based service.

Note that, since less than 1% of Concur users are logging in to Concur Solutions using browsers or phones limited to version 1.0, a very small number of users are affected by this support discontinuation.

PLEASE NOTE NEW END DATE OF SUPPORT

We have moved the date in order to give our clients ample time to understand and make the required manual changes to their browser's security settings. These changes will be detailed in an upcoming service release.

Business Purpose / Client Benefit: Concur is taking this step after careful consideration of both the client’s security and ease of upgrade to the newer, more secure 1.1 and 1.2 versions of TLS. This end of life plan for TLS v 1.0 ensures our clients are communicating with Concur services in a safe and secure manner using TLS v. 1.1 and newer.

Client Notifications

Concur Non-Affiliated Subprocessors

The list of non-affiliated subprocessors is available here: Concur Non-Affiliated Subprocessors (English Only)

Monthly Browser Certifications

Monthly browser certifications, both current and planned, are available with the other Concur monthly release notes, accessible from What's New - Professional Edition