Model Changes

With this release, there is a new digitised receipts-related folder and fields for Expense.

Description: The Digitised Receipts folder and its fields were added to support the Receipt Digitalisation feature in NextGen Expense. The Receipt Digitalisation feature is not yet available. When the feature is available, the Receipt Digitalisation feature will provide SAP Concur customers with the ability to conform a paper receipt into a legal digital copy according to their country's regulatory or government authorities.

The fields in the Digitised Receipts folder will contain the information for the digitised receipt records so that tax auditors can search the digitised receipt data.

The new digitised receipts-related folder and fields for Expense are located in the following folders:

• Expense > Digitised Receipts
• Expense > Digitised Receipts > Supplier Address
• Expense > Digitised Receipts > Amounts (reporting currency)
• Expense > Digitised Receipts > Amounts (transaction currency)
• Expense > Digitised Receipts > Keys
• Expense > Digitised Receipts > Keys > Prompt Keys

With this release, there is a new digitised receipts taxes-related folder and fields for Expense.

Description: The Digitised Receipts Taxes folder and its fields were added to support the Receipt Digitalisation feature in NextGen Expense. The Receipt Digitalisation feature is not yet available. When the feature is available, the Receipt Digitalisation feature will provide SAP Concur customers with the ability to conform a paper receipt into a legal digital copy according to their country's regulatory or government authorities.

The fields in the Digitised Receipts Taxes folder will contain the tax information for the digitised receipt records so that tax auditors can search the tax data for digitised receipts.

The new digitised receipts tax-related folder and fields for Expense are located in the following folders:

• Expense > Digitised Receipts Taxes
• Expense > Digitised Receipts Taxes > Amounts (reporting currency)
• Expense > Digitised Receipts Taxes > Amounts (transaction currency)
• Expense > Digitised Receipts Taxes > Keys

Report Changes

Analysis and Intelligence clients can use the new Auditor Digitised Receipt Search Report to view the digitised receipt records that have gone through the certified receipt digitisation process.

The report includes the digitised receipt ID, invoice number associated with the receipt, supplier information, the transaction, issue and digitisation dates associated with the receipt, as well as the transaction currency and tax rates. Amounts on the report are based on the transaction currency.

REPORT OUTPUT

This report includes these columns:

• Receipt ID
• Invoice Number
• Invoice Type Code
• Supplier Name
• Supplier Tax ID
• Supplier Street Address
• Supplier Postal Code
• Supplier Town
• Supplier Province
• Supplier Country
• Transaction Date
• Issue Date
• Digitisation Date
• Transaction Currency
• Count of Tax Records
• Tax Rate
• Tax Base
• Tax Liability

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Market Specific Reports
• Intelligence - Standard Reports ‎> Market Specific Reports

For more information about the Auditor Digitised Receipt Search Report, refer to Chapter 13: Folder – Market-Specific Reports in the Standard Reports by Folder guide (English only).

All expense entries with the Payment Type Code of COPD are now marked as visible spend on the Invisible Spend Details and Invisible Spend Trend Analysis reports. COPD stands for company paid. All of the expense entries with the COPD payment type will be marked as visible spend regardless of whether there is an exact or fuzzy match for the trip type.

This update ensures organisations that are using the company paid payment method have visibility into company paid spend on the report.

LOCATION OF THE REPORTS

The reports are located here:

• Analysis - Standard Reports > TripLink
• Intelligence - Standard Reports ‎> TripLink

For more information about the Invisible Spend Details and Invisible Spend Trend Analysis reports, refer to Chapter 22: Folder – TripLink in the Standard Reports by Folder guide (English Only).

The Prompts page for the Trip Approvals report has a new prompt: Currency. The Currency prompt allows clients to choose whether the report is generated using the reporting currency or the trip booking currency. The prompt defaults to Booking Currency.

The Trip Approvals report now has two new columns, Reporting Currency and Booking Currency. The Reporting Currency column is displayed on the report if Reporting Currency is selected for the Currency prompt on the Prompts page. The Booking Currency column is displayed if Booking Currency is selected for the Currency prompt on the Prompts page.

WHAT THE USER SEES

The Currency prompt is added to the Prompts page.

The Booking Currency and Reporting Currency columns are added to the Trip Approvals report.

When Reporting Currency is selected for the Currency prompt, the Reporting Currency column is displayed on the report.

When Booking Currency is selected for the Currency prompt, the Booking Currency column is displayed on the report.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Trips
• Intelligence - Standard Reports ‎> Trips

For more information about the Trip Approvals report, refer to the Chapter 23: Folder – Trips in the Standard Reports by Folder guide (English only).

The Prompts page for the Hotel Details report has a new prompt: Currency. The Currency prompt allows clients to choose whether the report is generated using the reporting currency or the trip booking currency. The prompt defaults to Reporting Currency.

A number of updates were made to the Hotel Details report, including updating the report to ensure the hotel cost information on the report matches the hotel booking cost information in Concur Travel.

The following additional updates were made to the Hotel Details report:

• The Reporting Currency column is added to the report. The new Currency prompt on the Prompts page determines whether the Reporting Currency or Booking Currency column is displayed on the report. The Reporting Currency column is displayed if Reporting Currency is selected for the Currency prompt. The Booking Currency column is displayed if Booking Currency is selected for the Currency prompt.
• The Total Hotel Spend and Total Spend columns are removed from the report, and the Hotel Estimated Cost column was added to the report. The calculation for the Hotel Estimated Cost column includes the Booking Total (reporting currency) field values, which includes taxes. The Total Hotel Spend and Total Spend field calculations use the Booking Rate (reporting currency) field values in their calculations instead of the Booking Total (reporting currency) field values.
• When Reporting Currency is selected for the Currency prompt, the total for the Hotel Estimated Cost column is displayed at the bottom of the report. When Booking Currency is selected for the Currency prompt, the column total is not displayed at the bottom of the report because the booking currency can be in different currencies.
• The Rate per Night column is renamed Booking Rate.
• The Booking Source, Itinerary Source, Booking Currency and Booking Rate columns are moved on the report.

WHAT THE USER SEES

The Currency prompt is added to the Prompts page.

The Total Hotel Spend and Total Spend columns are removed from the Hotel Details report. The Hotel Estimated Cost and Reporting Currency columns are added to the report. The Rate per Night column is renamed Booking Rate. The Booking Source and Itinerary Source columns are now located between the Primary Traveller and Supplier columns. The Booking Currency column is now located after the Rooms column, and the Booking Rate column is now located after the Hotel Negotiated Rate column.

When Reporting Currency is selected for the Currency prompt, the Reporting Currency column is displayed on the report, and the total for the Hotel Estimated Cost column is displayed at the bottom of the report.

When Booking Currency is selected for the Currency prompt, the Booking Currency column is displayed on the report, and the total for the Hotel Estimated Cost column is not displayed at the bottom of the report.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Supplier
• Intelligence - Standard Reports ‎> Supplier

For more information about the Hotel Details report, refer to the Chapter 24: Folder – Supplier in the Standard Reports by Folder guide (English only).

The Travel Configs and Populate Rule Class List prompts on the Prompts page for the Hotel Summary report were updated so that both prompts now use names instead of keys in all queries to prevent duplicate data from being displayed in the prompts lists. This update matches how these two prompts work for the Hotel Details report.

On the Hotel Summary report, the Total Hotel Spend column is removed and the Hotel Estimated Cost column is added to the report. The calculation for the Hotel Estimated Cost column includes the Booking Total (reporting currency) field values, which includes taxes. The Total Hotel Spend field calculation uses the Booking Rate (reporting currency) field values in its calculation instead of the Booking Total (reporting currency) field values.

WHAT THE USER SEES

The Total Hotel Spend column is removed and the Hotel Estimated Cost column is added to the report.

LOCATION OF THE REPORT

The report is located here:

• Analysis - Standard Reports > Supplier
• Intelligence - Standard Reports ‎> Supplier

For more information about the Hotel Summary report, refer to the Chapter 24: Folder – Supplier in the Standard Reports by Folder guide (English only).

SAP Concur is in the process of standardising the visualisation of the Prompts pages and report output for the standard reports located in the Analysis – Standard Reports and Intelligence – Standard Reports folders. These updates will ensure a consistent visual experience for clients working with the standard reports.

This project will not affect the content displayed on the Prompts pages or the report output. It will only affect the general look and feel of the Prompts pages and report output for the standard reports.

This is an ongoing project. The first reports to be updated will be the top 50 standard reports that clients run the most. Clients will see the report updates as they become available.

UPDATED REPORTS

With the May release, the following reports were updated as part of this project:

Other Changes

These changes are part of the SAP Concur continued commitment to maintaining secure authentication.

With this release, SAP Concur will add a new Forgot Password feature to the SAP Concur Sign In page, providing an updated experience for users who log in with user name and password credentials.

Currently, depending on a company's configuration, there may be several other options available for the forgotten password process. With this release, those additional options will be removed. They are:

• Security Questions: Users will no longer receive security question prompts for login authentication.
• On-page text: Company custom text will no longer display.
• Password hints: The Send me an email with my password hint option will no longer be available.

Business Purpose / Client Benefit: This feature provides greater security for user passwords and streamlines the user experience.

SAP Concur is in the process of enhancing the Standard Reports by Folder guide (English only). We are adding definitions of the report prompts and fields, and adding the expressions associated with the report fields for each report.

This is an ongoing project. Clients will see these guide updates as they become available.

EXAMPLES

Example of the new report prompt definition for the Itinerary Details report:

Record Locator: Used to search by the record locator assigned to the trip(s)

Example of the new field information for the Itinerary Details report:

SAP Concur is transitioning to a new email infrastructure for outbound email from our services to SAP Concur users. Because of this, companies who filter inbound email based on the sending IP address must add new IP addresses to their Safe Sender list to ensure that their users receive email from SAP Concur.

Initially, the issue described here affected only companies that use Concur Expense. Starting in January, email from other SAP Concur services (such as Travel and Concur Pay) will move to the new email infrastructure.

We will continue to add other services. Please monitor the release notes for more information about the timing of the additional changes.

Other Changes

These changes are part of the SAP Concur continued commitment to maintaining secure authentication.

SAP Concur is planning to add a new Sign In page, providing an updated login experience for users who log in with a user name and password credentials. Current Single Sign-On (SSO) users will be able to start the SSO login process at www.concursolutions.com. This feature is planned for 2019.

The new Sign In page feature includes the following:

• Two-step login: provides enhanced security, meets current industry standards and provides a better login success rate
• Multi-account login: allows administrators to log in with multiple accounts (planned for a future release)
• User avatar: enhances the user experience (planned for a future release)

Business Purpose / Client Benefit: This feature provides better security and a faster, convenient experience for users logging in to SAP Concur products and services.

Customers will need to access SAP Concur products and services via the following domains:

• *.concursolutions.com

• *.concurcdc.cn

This change is targeted for 8 June 2019.

SAP Concur recommends clients migrate to one of the domains at their earliest convenience, if they are not already using one of them.

Please contact appsec@sap.com for any questions regarding this change.

Business Purpose / Client Benefit: This change will allow customers to access SAP Concur services in a consistent, secure manner.