You can map budget tracking fields to spending item fields. Clients with fields configured differently in different SAP Concur products can use this page to map the different fields to the same budget tracking field. Fields that are not mapped will not match to any spending items, so mapping a budget tracking field for one product but not another will result in spending items from only the mapped product being captured in the budget.

Employee Mapping for Unsubmitted Expenses

For Concur Expense clients, an Employee column appears on this tab if the admin has selected (enabled) the Show unsubmitted Expense Amounts as Pending or the Show unsubmitted Expense Balance option in Budget Settings. When either of those settings are selected, the Employee mapping must be completed, or the unsubmitted spending items from Concur Expense will not be applied to the budget. The unsubmitted expense items from Available Expenses are not associated with a claim or expense entry, so they cannot be evaluated against the fields mapped at those levels. The Employee field mapping is the only mapping Budget can apply to Available Expenses, until they are added to a claim. The employee details often do not include the same fields as the expense claim, so the Fixed Value or Any Value mapping types provide mapping options for fields not configured at the Employee level. Budget evaluates Available Expenses based on the mapping at the Employee level, then evaluates the spending item again after it is added to a claim, based on the configured Expense mapping in Budget Field Mapping.

To map budget tracking fields to spending item fields:

1. In the Budget Tracking Fields tab, click the Budget Field Mapping tab.

2. Select a Mapping Type and Mapping Value for the fields.

   The Mapping Type column has different values depending on the SAP Concur product. The possible options are listed below:

   Mapping Type	Description
   None	If you select the None option, the Mapping Value field shows None and becomes a read-only field, which means no mapping is defined.
   Claim Field	If you select this option, the Mapping Value field shows a list of expense claim fields configured at this level.
   Entry Field	If you select this option, the Mapping Value field shows a list of expense claim or authorisation/travel request fields configured at this level.
   Allocation Field	If you select this option, the Mapping Value field shows a list of expense claim, invoice or authorisation/travel request fields configured at this level.
   Header Field	If you select this option, the Mapping Value field shows a list of invoice or authorisation/travel request fields configured at this level.
   Line Item Field	If you select this option, the Mapping Value field shows a list of invoice fields configured at this level.
   Details Field	If you select this option, the Mapping Value field shows a list of purchase request fields configured at this level.
   Item Field	If you select this option, the Mapping Value field shows a list of purchase request fields configured at this level.
   Distribution Field	If you select this option, the Mapping Value field shows a list of purchase request fields configured at this level.
   Fixed Value	If you select the Fixed Value option, you can enter a default value in the Mapping Value field for Budget to use when evaluating spending items. This is useful if the field is not configured at the product or Employee level, but you have a reasonable default for Budget to use. For example, if the Is For Training Purposes budget tracking field is not configured at the Employee level, you can enter a mapping value of No, as the majority of the spending items will not be for training purposes. This is especially useful for evaluating unsubmitted expenses.
   Any Value	If you select the Any Value option, the Mapping Value field becomes a blank read-only field. Budget will consider any value (including null) in the budget tracking field for the spending item as a match. This is useful if the field is not configured at the product or Employee level, and you do not have a default value for Budget to use, but you want to capture spending items from this product. For example, if the Project budget tracking field is not configured for the Employee level, the Any Value option provides a way to capture available expenses without defining a specific default value.

3. Click Save.