Ad Insert Item

Definition

Unit that describes an advertising service that represents ad insert sales in print media.

Use

To replicate the sale of ad inserts such as ad pre-prints, catalogs, CDs or trial samples that are delivered to households in a carrying publication in sales documents.

Ad inserts for delta coverage are an exception here. In this situation, ad inserts are sent in a carrying publication to all subscription holders and separately to all those without a subscription.

Note Note

Customizing settings control whether the ad insert item type is active during sales document processing.

End of the note.

Structure

Each ad insert item has an item record in which ad insert sales are described as follows:

Data	Use
Business partner data	Describes which business partners are involved in ad insert sales and the roles that they perform. Each ad insert item has a sold-to party and at least one payer, bill-to party and advertiser. If you have not specified any alternate business partners or additional addresses in the sold-to party master data, the sold-to party and their address are assigned to the ad insert item in the advertiser , payer and bill-to party roles. The sold-to party does not however have to perform these roles. If you create an agency or direct order with several advertisers, you can create a business partner who is not the sold-to party in the advertiser , payer and bill-to party roles. An advertiser can remain anonymous in agency orders. See also: Entry of Sold-to Parties and Advertisers If voucher copies are to be sent, you must assign at least one business partner to the ad insert item in the voucher copy recipient role. See also: Entry of Voucher Copy Recipients If sales agent determination has been activated in Customizing and a sales agent contract requirement matches an ad insert item, the system assigns this requirement to the ad insert item when you confirm the item data. See also: Sales Agent Determination Suitable contract assignments can also be assigned to ad insert items manually. See also: Sales Agent Assignment A business partner can be assigned to ad insert items in additional roles such as Correction deduction recipient if these roles have been defined for them by the user in Customizing. See also: Entry of Business Partners in User-Defined Roles
Planning data	Used to plan ad insert items and includes booking units, publication dates, copy numbers, processing types and planning quantities. The system performs the following checks during planning for ad insert items: Has the booking unit been created in the master data? Can the booking unit be produced (production unit) and sold on the date specified? Is the processing type specified available in the booking unit on the date specified? Have the lower-level booking units in which the ad insert is to be published been defined in a combined booking unit that is booked selectively? See also: Planning of Ad Insert Items See also: Booking and Positioning (AI) Ad inserts can be published on one date in one booking unit. Additional booking units and dates cannot be entered in ad insert items. See also: Entry of Booking Units See also: Entry of Dates It is not always possible to move dates in ad insert items without losing positionings that have been made. See also: Date Shifts
Technical data	Required for ad insert shipping and includes booking units, ad inserts, processing types and planning quantities. See also: Booking and Positioning (AI) See also: Quantity Determination If you are using the Media Sales and Distribution component you can manage ad insert shipping in this component. In this situation, shipping uses the quantity information that has been recorded in the Media Sales and Distribution component. The system determines quantity information from the product master data in Advertising Management during order processing. You should perform a quantity comparison to ensure that quantity information is identical in both components. See also: Ad Insert Shipping See also: Quantity Comparison IS-M/AM - IS-M/SD (Order) If you are using the Media Sales and Distribution (IS-M/SD) component, you can generate shipping orders for voucher copy shipping. See also: Voucher Copy Shipping
Business data	Used for pricing, billing, settlement and payment management in ad insert items and includes prices, discounts, surcharges, contract and sales agent assignments, bank details, payment cards, booking units, or ad inserts. Booking units, quantity information or page weights and numbers of ad inserts can be used in pricing. If a sold-to party or advertiser has a suitable contract, a contract assignment can be created and a discount granted. Manual discounts can also be granted. See also: Contract Determination The system usually performs settlement for an ad insert item for each publication date and advertiser. See also: Generation of Billing Datasets Settlement can also be performed for each lower-level basic booking unit in an ad insert combined booking unit. See also: Perform Settlement by Basic Booking Units

An ad insert item record has at least one sub-item, schedule line and billing dataset,

which are generated by the system.

Production for ad insert items is described at sub-item and schedule line level and billing and settlement for these items are described at billing dataset level.

The system uses the following rules to generate sub-items, schedule lines and billing datasets for an ad insert item in a basic example:

Document level	Generation rule
Sub-item	One sub-item for a full booking. One sub-item for each booking unit booked in a selective booking. See also: Generation of Sub-Items
Schedule line	One schedule line for each basic booking unit booked. See also: Generation of Schedule Lines
Billing dataset	One billing dataset for each publication date and advertiser. See also: Generation of Billing Datasets

Each ad insert item record has at least one ad insert item.

Advertising media that can be delivered with or without a carrying publication are described in ad inserts.

See also: Ad Insert

Ad inserts are created by the user and assigned to the ad insert item.

See also: Creation of Ad Inserts

You can assign an ad insert to an ad insert item at item, sub-item and schedule line level: Alternate ad inserts can be assigned to an ad insert or distribution item at sub-item and schedule line level:

See also: Assignment of Ad Inserts

Ad items for insert notes and carrying ads can belong to ad insert items.

Integration

The item category and copying variant define the way in which ad insert sales are replicated and controlled in the system.

The item category is specified when ad insert items are created.

See also: Item Category

Copying variants are specified when ad insert items are copied. Document flow can be used to control copying and copying variants.

See also: Copying of Document Items

Each ad insert item has a status.

Status levels describe the processing status of an ad insert item and determine the activities that you must perform during document processing to allow the system to perform production, billing and settlement for the item.