Entry of Voucher Copy Recipients

Use

This function is used to enter voucher copy recipients.

Integration

It is part of document processing and can be accessed as follows when you create or change sales documents:

Document level	Item type	Tab page
Header, item, sub-item, schedule line	Ad, ad insert, commercial	Voucher copy recipient

If you are using the Media Sales and Distribution component (IS-M/SD), you can manage voucher shipping in this component.

See also: Voucher Copy Shipping

Prerequisites

You want the system to propose voucher copy recipients when sales documents are created and modified or assign a voucher copy recipient manually.

The voucher copy recipient has been created as a general business partner or media customer in the business partner master data.

You have defined selection of voucher copy recipients in Customizing in the VCR Dialog Box field:

Activities	Menu path
Define system response for selection of voucher copy recipients	SAP Media Advertising Management Sales Order Settings for SpecificSales Areas Make General Settings

Features

Entry of Voucher Copy Recipients

The system proposes the sold-to party and all advertisers in a document item for the voucher copy recipients role when you create and change document items.

If an alternative business partner has been created for the voucher copy recipient role in the sold-to party or advertiser master data, the system proposes the sold-to party, advertiser and alternative business partner for the voucher copy recipient role.

You have defined when the system proposes voucher copy recipients in Customizing. Voucher copy recipients can be proposed as follows:

Voucher copy recipient selection is always displayed.
Voucher copy recipient selection is displayed if voucher copy recipients exist for an item.
Voucher copy recipient selection is displayed if more than one voucher copy recipient exists for an item or the item is an agency item.
Voucher copy recipient selection is never displayed. All voucher copy recipients found are copied automatically.

You can copy, delete or change voucher copy recipients proposed here. You can also assign a voucher copy recipient to a sales document manually.

A voucher copy recipient can be assigned at item level if the Technically complete status characteristics has not been set in the item status. A voucher copy recipient can be assigned at schedule line level if the Schedule line published status characteristics has not been set in the schedule line status.

If you create additional advertisers or delete assigned advertisers for an item, the system proposes voucher copy recipients again. Voucher copy recipients that have already been assigned or manual changes to assigned voucher copy recipients are recorded in voucher copy selection.

Each voucher copy recipient has an address. You are offered valid addresses for selection. If you do not want to assign any of the addresses offered to the voucher copy recipient, you can enter an order-specific address or a contact person with a home or business address.

See also : Entry of Addresses

Inherit Voucher Copy Recipients

If you assign a voucher copy recipient to a sales document, this assignment is inherited as follows:

Document level	Assignment
Header	The voucher copy recipient is assigned to all items, sub-items and schedule lines of the ad, ad insert and commercial item types. The voucher copy recipient is assigned to all items, sub-items and schedule lines of the ad, ad insert and commercial item types that were created after the voucher copy recipient was assigned at header level.
Item	This voucher copy recipient is assigned to all sub-items and schedule lines in this item.
Sub-item	This voucher copy recipient is assigned to the sub-item and all schedule lines in this sub-item.
Schedule line	This voucher copy recipient is assigned to the schedule line.

Voucher copy recipient assignments are inherited in all unpublished schedule lines at item and sub-item level.

If you assign a voucher copy recipient to a sales document when one has already been assigned at a lower document level, you can decide whether the existing assignment is to be retained or overwritten.

The document level at which a voucher copy recipient has been assigned is displayed in the Origin field on the Voucher copy recipient tab page at item, sub-item and schedule line level.

Voucher Copy Shipping

A voucher copy recipient receives the number and type of voucher copies defined in the voucher copy recipient assignment.

The voucher type and number are defined from the voucher copy recipient master data for voucher copy recipients who are proposed by the system if this information has been recorded in the master data.

If you do not specify the voucher number and type, the voucher copy recipient assignment is incomplete and is deleted by the system.

The voucher copy recipient receives the reference edition for a basic booking unit as a voucher copy:

If an ad or ad insert is placed in a basic booking unit, the voucher copy recipient receives a voucher copy of the reference edition for this basic booking unit for each schedule line to which they are assigned.
If an ad or ad insert is placed in a combined booking unit, the voucher copy recipient receives a voucher copy of the reference edition for all basic booking units in which the Voucher shipping indicator has been selected in the combined booking unit.

If an ad or ad insert is placed in a combined booking unit, the voucher copy recipient only receives a voucher copy of the reference edition for the basic booking units in the lower-level combined booking unit and the lower-level combined booking units in which the Voucher shipping indicator has been selected.