Voucher Copy Shipping

Use

This function is used to generate a voucher copy shipping order for an ad or ad insert item in the Media Sales and Distribution component.

Integration

It is part of voucher copy recipient assignment and is available to you during creation and modification of voucher copy recipient assignments.

It is only available if you are using the Media Sales and Distribution component.

Prerequisites

General

Setting	Menu path
You have selected the M/SD active indicator.	SAP Media General Settings Maintain General Control Parameters

Advertising Management

You have made the settings for voucher copy shipping in Customizing:

Definition	Menu path
Voucher types for voucher shipping	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Voucher Shipping Define Voucher Types for Voucher Shipping
Order data for shipping orders	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Voucher Shipping Maintain Order Data for Each Sales Org./Publication.

When you define a voucher type, you specify whether the system generates an order automatically for voucher copy shipping. You also specify whether this order is also generated if the voucher copy recipient has a subscription for the newspaper or magazine in which the ad or ad insert is placed.

When you define the order data for shipping orders, you specify the prerequisites that must be met in each sales organization and publication if an order is to be generated for voucher copy shipping. You must define the sold-to party, sales document type, purchase frequency and purchase motivator.

Example Example

You can assign your own organization as the sold-to party for shipping orders. To do so, you must create your organization as a media customer and classify it as an internal business partner.

End of the example.

Media Sales and Distribution

You should have defined a sales document type for voucher shipping in Customizing.

Define	Menu path
Sales document type	SAP Media Media Sales and Distribution Periodical Sales and Distribution Sales Order General Settings Sales Document Control Sales Documents Define Sales Document Types

Define a sales document type for free voucher copies and one for those that are subject to charge.

You have created optimization rules for the sales document type and publication in the Media Sales and Distribution master data.

Edit	Menu path
Optimization rules	Logistics Media Sales and Distribution Periodical Sales and Distribution Master Data Distribution Delivery Delivery Viability Set Optimization Rules

The optimization rules are used to assign a delivery viability set to the order that has been generated automatically.

Create an optimization rule for transaction type 01 (create/change order item), order type BELEG (free voucher copy) and publication PRESS. One possible rule for assigning the delivery viability set for voucher shipping is shown below:

Priority	Edition	Mix type	Delivery type
10	*	*	01 (home delivery)
20	*	*	02 (post)

If a delivery viability set is found in the above example when the shipping order is generated for any edition with any mix type and the home delivery delivery type, this delivery viability set is assigned to the order generated automatically. If no delivery viability set is found, the system searches for a delivery viability set for the post delivery type .

If a delivery viability set could not be assigned using the optimization rule for the edition or you have not created an optimization rule for the publication, the system displays a message informing you that errors occurred during sales order generation when you save the order in Advertising Management. You can determine the edition for which no delivery viability sets could be found from the log data for voucher copy shipping.

If the order was assigned a delivery viability set and the shipping order was generated, you can determine the number of the shipping order in Media Sales and Distribution from the log data.

To access the log, choose the following menu path at item level: Start of the navigation path Extras Next navigation step Log data Voucher copy shipping End of the navigation path .

Activities

To send voucher copies to a voucher copy recipient automatically, specify a voucher copy type in the voucher copy recipient assignment for each recipient. This triggers generation of an order for voucher copy shipping in the Media Sales and Distribution component.