Ad Insert Shipping

Purpose

This process describes the integration of the Advertising Management and Media Sales and Distribution components for ad insert shipping. Differences between the management of insertions and delta coverages are taken into account here.

Prerequisites

Ad insert orders are to be entered in the Advertising Management component. Shipping of these ad inserts is however to be managed in the Media Sales and Distribution component.

You have made the following settings in Customizing for integration between these components:

Setting	Menu path	Use
You have selected the M/SD active indicator.	SAP Media General Settings Maintain General IS-M Control Parameters	Define a distribution zone in the elements for the ad insert basic booking units. See also: Creation of Booking Unit Elements
You have selected the M/AM ad ins.active indicator.	SAP Media General Settings Maintain General IS-M Control Parameters	Shipping of ad inserts that were entered in the Advertising Management component can be managed in the Media Sales and Distribution component.
You have selected the AI deliveries indicator.	SAP Media Advertising Management Sales Order Sales Document Sales Document Item Define Item Categories	The item category is relevant to production. This means you can generate issue mixes and deliveries in Media Sales and Distribution for ad insert orders in Advertising Management .
You have entered a value in the Chk AI shp.prep . field.	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Make General Settings	You have defined when the system informs you that the shipping lead time in the Media Sales and Distribution component is to be repeated and new issue mixes and deliveries generated.

You have created the distribution and shipping master data in the Media Sales and Distribution component.

To maintain a clear overview, this section only describes the settings that are relevant for the shipping of ad inserts. A general description of the distribution and shipping master data is available in the documentation for the Media Sales and Distribution component.

See also: Distribution Master Data

See also: Shipping Master Data

See also: Geographical Structures

Settings for ad inserts that are inserted

Inserted ad inserts are dispatched with the carrying issues. You can check the delivery viability for the carrying issue when describing the ad insert elements.

Generate issue mixes to assign inserts to the deliveries of the carrying issues for shipping.

Settings for delta coverage

Ad inserts for delta coverage are shipped as separate publications.

The following settings in Media Sales and Distribution master data are of particular relevance for the shipping of ad inserts for delta coverage:

Master data	Settings for ad insert shipping
Distribution
Truck route/edition assignment	You have defined a valid and active assignment to publications of publication type 2 for the truck route affected. Do not enter any publication and edition for this assignment.
Delivery viabilities	You have defined an active and valid delivery viability for the delta coverage delivery type and delivery round in the distribution zone affected.
Unloading viability sets	You have defined an active and valid unloading viability set for the delta coverage delivery type and delivery round in the distribution zone affected.
Shipping
Bundling rule	You should create a bundling rule for each ad insert during ad insert shipping.

You have entered and planned ad insert orders in the Advertising Management component.

See also: Creation of Ad Insert Items

Ad insert items have not been reserved or placed on the waiting list, schedule lines in the items have not been cancelled, the item category is relevant to production and an ad insert has been assigned to the items.

The system ignores any quantity information that was specified during entry of ad insert orders in the Advertising Management component when it generates issue mixes (insert) and deliveries (delta coverage) in the Media Sales and Distribution component if these issue mixes and deliveries have not been changed or the system is not modified.

See also: Documentation for function exit Exit_RJVCLFRH_001 in enhancement JJVSIRH0

Process Flow

Insertion of ad inserts

Generate an issue mix for the issue in which the ad insert is to be inserted for an ad insert order. This involves assigning the insert mix for the existing deliveries to the issue. The system will then set the Shipping started status characteristic in the schedule line status for the ad insert items.
You can perform this step prior to the shipping date.

Your status concept should ensure that an item can no longer be modified if the Shipping started status characteristic has been set. Ensure that no status characteristic for the schedule line has a value lower than 50 once the issue mixes have been generated.

You have entered the values 40 (not set) and 60 (set) for the Schedule line published status characteristic and the values 10 (not set) and 60 (set) for the Shipping started status characteristic. The Schedule line published status characteristic can only be set manually in ad insert items. If you generate the issue mixes and do not set the Schedule line published characteristic manually, this characteristic retains a value of 40 and the item can still be changed once the issue mixes have been generated.
Perform a quantity comparison to ensure that the customer can provide sufficient ad inserts.
See also:
Quantity Comparison from M/SD

See also:
Quantity Comparison from M/AM
Define the order deadline for the carrying edition.
Perform bundling and container packing for the planned delivery quantities in the edition.

You perform this step on the shipping date.

Ad inserts for delta coverage

Generate separate deliveries for ad inserts that are shipped separately from a carrying issue to non-subscribers for an ad insert order. The system will then set the Shipping started status characteristic in the schedule line status for the ad insert items.
You can perform this step prior to the shipping date.

Your status concept should ensure that an item can no longer be modified if the Shipping started status characteristic has been set. Ensure that no status characteristic for the schedule line has a value lower than 50 once the delivery has been generated.

You have entered the values 40 (not set) and 60 (set) for the Schedule line published status characteristic and the values 10 (not set) and 60 (set) for the Shipping started status characteristic. The Schedule line published status characteristic can only be set manually in ad insert items. If you generate the delivery for distribution and do not set the Schedule line published characteristic manually, this characteristic retains a value of 40 and the item can still be changed once the delivery has been generated for delta coverage.
Perform a quantity comparison to ensure that the delta coverage quantities to be calculated in the ad insert order do not differ from the quantities delivered in Media Sales and Distribution .
The system determines quantities for delta coverage from the difference between the total district planned circulation quantities for the districted to which deliveries were made and the number of ad insert insertions once the issue mixes have been generated.

See also:
Quantity Comparison from M/SD

See also:
Quantity Comparison from M/AM
Perform bundling and container packing for the ad insert planned delivery quantities.

You perform this step on the shipping date.

Note Note

It is not necessary to define an order deadline to manage shipping for delta coverage.

End of the note.

Result

Shipping for ad insert items has been performed. Ad inserts can be delivered and settlement can be performed for the carriers for your service.