Creation of Ad Insert Items

Purpose

This process describes the way in which ad insert items are created.

Prerequisites

To create ad insert items.

An ad insert item with an insert note is to be created for an ad pre-print that is published in various local editions of a daily newspaper. This ad pre-print does not however use the total circulation quantity available for the local editions.

See also: Ad Insert Item

You have created ad insert booking units in the product master data and generated work areas for booking unit hierarchies.

You assigned planned circulations and capacities to the basic booking units when you created the ad insert booking units.

See also: Ad Insert Basic Booking Unit

See also: Ad Insert Combined Booking Unit

See also: Editing Booking Unit Hierarchy Work Areas

You have made all the settings in Customizing required to create ad insert items:

Activity

Menu path

Make settings for creating ad insert items

Start of the navigation path SAP Media Next navigation step Advertising Management Next navigation step Sales Next navigation step Order Next navigation step ... Next navigation step [...] End of the navigation path

  • Start of the navigation path Client-Specific Settings Next navigation step Make General Settings End of the navigation path

  • Start of the navigation path Settings for Specific Sales Areas Next navigation step Make General Settings End of the navigation path

  • Start of the navigation path Sales Document Next navigation step Sales Document Item Next navigation step Define Next navigation step Item Categories End of the navigation path

  • Start of the navigation path Sales Document Next navigation step Sales Document Item Next navigation step Ad Insert Item Type Next navigation step [...] End of the navigation path

Process Flow

  1. Check whether you can accept the ad insert order.

  2. To do so, plan the ad insert item and establish whether the processing type required such as insert or bound insert is available in the booking unit on the specified date.

    If the processing type required is available in the booking unit on the specified date, you can accept the order.

    If an order is placed on a provisional basis, you can reserve the ad insert item for the customer. If the customer does not confirm the reservation, you must cancel the ad insert item.

    If the processing type required is not available in the booking unit on the specified date, you can make the customer an alternative offer or enter the order and place it on a waiting list. The order can be post-edited if a different reservation is not confirmed or an order is cancelled.

    See also: Planning of Ad Insert Items

    See also: Cancellation Processing

  3. Enter the ad insert order.

  1. You must then decide whether the ad insert booking unit is to be booked fully or selectively.

  2. An ad insert booking unit is booked fully if the entire planned circulation quantity in a booking unit is used. If the entire planned circulation quantity is not used, the booking unit is booked selectively.

    See also: Booking and Positioning (AI)

    The planned circulation quantity is identical to the planning quantity. The planning quantity is determined using the planned circulation quantity from the basic booking unit master data.

    See also: Quantity Determination

    If you fully book a booking unit or book a basic booking unit selectively, the planning quantity for the booking unit is assigned uniquely and the ad insert positioned automatically as a result of the booking.

  3. If you book a combined booking unit selectively, you usually need to define which of the lower-level booking units is to be booked. This function also enables you to define how the selective booking quantity is to be distributed amongst the lower-level booking units.

  4. See also: Booking and Positioning (AI)

  5. To enter an ad insert item with an insert note or a carrying ad, create an ad item for an insert note or carrying ad.

  6. See also: Creation of Insert Notes and Carrying Ads

    You do not require a business content component to plan an ad insert item. You can enter a business content component if you want to influence pricing.

    See also: Entry of Content Components

    You can only enter one booking unit and a publication date for an ad insert item.

    See also: Entry of Booking Units

    See also: Entry of Dates

    If an ad insert is to be published on several dates, such as every Monday in November, you must enter an ad insert item for each date. Various possible entries are available to you.

    See also: Planning of Ad Insert Items

    See also: Creation of Document Items with Reference to Schedule Lines

  7. Enter the ad insert data.

Ad inserts describe advertising media that are distributed with or without reference to a carrying publication such as ad pre-prints, catalogs, postcard CDs or trial samples.

Ad inserts can be created on the basis of the media product master or independently.

See also: Ad Insert

If you have already created an ad insert with the same data for this sales document, you can assign the ad insert to the current item or copy the ad insert data.

See also: Assignment of Ad Inserts

See also: Copying of Ad Inserts

Result

The ad insert item has been created.

You require ad insert items to manage ad insert orders. This includes ad insert and voucher copy shipping, determination and settlement for sales agents and contracts and invoice creation.

See also: Sales Agent Determination

See also: Contract Determination

See also: Billing and Settlement

If you are using the Media Sales and Distribution component to manage ad insert or voucher copy shipping, you should refer to the explanation of the integration between Advertising Management and Media Sales and Distribution in the Ad Insert Shipping or Voucher Copy Shipping process or function documentation.