Planning for Ad Insert Items

Use

To perform an availability check during creation of ad insert items.

Integration

Planning ad insert items is part of order entry and takes place before bookings, ad inserts, insert notes and carrying ads are entered.

See also: Creation of Ad Insert Items

Prerequisites

An availability check is to be performed.

You need to check whether an insert can be published in the local issue of a daily newspaper over New Year.

You have created ad insert booking units in the product master data and generated any work areas required for booking unit hierarchies.

You assigned planned circulation quantities and capacities to the basic booking units when you created the ad insert booking units.

You have made the Customizing settings required to plan ad insert items:

Activity	Menu path
Make settings for planning ad insert items	SAP Media Advertising Management Sales Order [...] Client-Specific Settings Make General Settings Sales Document Sales Document Item Item Category Sales Document Sales Document Item Ad Insert Item Type [...]

Ad insert items can be planned in various ways. The procedure that you choose is controlled by order entry:

Prerequisite

Use

Procedure

An ad insert item is to be planned during order entry.

You have accessed document processing and want to check whether the processing type required is available in the booking unit on the date specified.

Press the Planning button on the Details tab page at item level.

You create a single ad insert item.

An ad insert item is to be planned prior to order entry.

You require an overview of the alternatives that you can offer a customer if the processing type required is no longer available in the booking unit on the date specified .

Choose Start of the navigation path Logistics Next navigation step Advertising Management Sales Environment Planning Ad Insert. End of the navigation path

You create one or more ad insert items.

Features

This function has a selection and display screen.

Selection

The following selection criteria are available to you on the selection screen:

Booking units, publications and editions
Processing type
Publication dates and copy numbers
Sales area
Explode level

Selection criteria are used to restrict the number of publication dates and booking units that are available for planning for the processing type required.

Selection is sales area-dependent.

You must specify the processing type, booking unit and publication date for selection.

If you enter a publication period instead of a publication date, you can offer a customer alternative dates if the processing type or booking unit are not available on the date specified.

The following options for entering publication dates are available to you:

Publication dates	Use
From , To and From to indicators	If you specify a publication date or publication period, the system displays this on the display screen.
From field and week, month or quarter indicators	If you specify a publication date, the system calculates a week, month and a quarter starting from this date and displays this information on the display screen. The system calculates the end date when you confirm the data on the selection screen and displays this in the To field.
From field and Month, Quarter and weekday indicators	If you specify a publication date, the system displays each weekday found during the month or quarter calculated on the display screen. The system calculates the end date when you confirm the data on the selection screen and displays this in the To field.
All Off indicator	If you select this indicator and confirm your entry, the system deactivates all weekday indicators.

Selection variants can be created and used to plan ad insert items if you always work with the same selection criteria.

Create selection variants: Goto Variants Save as Variant
Access selection variants: Goto Variants Get

Display

Ad insert items can be planned on the display screen.

To do so, check whether the processing type is available in the booking unit on the specified date and create the ad insert item if the booking is possible.

If the booking is not possible, you can offer the customer an alternate date or create the ad insert item and place it on a waiting list. The item can be edited subsequently if for example a different reservation is not confirmed or an order is cancelled.

If an order is placed on a provisional basis, you can reserve the ad insert item for the customer. If the customer does not confirm the reservation, you must cancel the ad insert item.

See also: Cancellation Processing

Availability check

All publication dates and booking units that match the selection criteria are displayed in a hierarchy tree on the display screen.

All paths from the root nodes to the booking unit specified and all booking unit sub-trees that contain the booking unit are displayed in the hierarchy tree. When you display a basic booking unit that has been assigned below a combined booking unit with other basic booking units, the system displays the combined booking unit and all lower-level basic booking units.

Note Note

Note that each hierarchy version has an error log that provides information about why booking units are not displayed in the hierarchy version even though they can be produced within the specified period.

End of the note.

The following information is displayed for each booking unit:

Number of possible positionings
Number of full bookings
Number of selective bookings
Number of reserved full bookings
Number of reserved selective bookings
Number of full bookings on the waiting list
Number of selective bookings on the waiting list
Number of positionings that have not been booked
Circulation figures
Number of copies booked for a circulation
Number of copies not booked for a circulation

Reserved full and selective bookings are counted with those that have not been reserved. Once you have created a reserved full booking, this positioning option is no longer available to you. A reserved booking is a booked positioning.

If booking for a booking unit exceeds its capacity, the system displays the amount by which the booking unit has been overbooked with a negative leading sign.

Create ad insert items

The following functions can be used to plan and create ad insert items:

Function	Use
Book fully or selectively	Book booking units completely or selectively and define which of the lower-level booking units are to be booked in a combined booking unit that is booked selectively. You can also define the way in which the selective booking quantity is to be distributed amongst the lower-level booking units in these combined booking units. See also: Booking and Positioning
Reserve or place on waiting list	Reserve ad insert items or place them on the waiting list. Enter a full or selective booking, choose the Status tab page at item level during order processing and select the Reservation or On waiting list indicators.
Display orders	Display all orders for a booking unit, sub-tree or path or all orders for a booking unit hierarchy in a list. Standard SAP List Viewer functions are available to you for editing the list ( Order overview button). See also: SAP List Viewer List display is defined as follows in Customizing: SAP Media Advertising Management Sales Order Sales Document Sales Document Item Ad Insert Item Type Define List Display .
Create several items simultaneously	Create several ad insert items simultaneously. Select all booking units to be booked and enter a full or selective booking. The system displays all items that have been created and can be post-edited in the item overview. The first item in the item overview is displayed on the Details tab page at item level.
Calculate new positioning quantities	You have created linked an order and want to update positioning quantities for planning.