Phrase Editing 
Purpose
See
Phrase Management and Function Model for Phrase Management.
Prerequisites
You have entered at least one phrase library and one phrase group in Customizing for Product Safety. You must specify one of the phrase libraries as the active phrase library.
You can create phrase groups from the
Product Safety menu by choosing Tools ®
Current settings.
- You have authorization to display or edit the phrases.
Process Flow
To use phrases in the SAP System, you can create them yourself or import them (see
Import and Export).
- You can carry out the following activities in the initial phrase management screens:
- You can enter different search criteria and start a
phrase search (see Searching for Phrases). If the required phrase does not exist in the SAP System, you can create it.
The SAP System enables you to define further search functions as user exits in Customizing for Product Safety.
- You can create a phrase immediately.
If you edit or create phrases with
engineering change management for phrases, you must enter a change number on the initial screen.
- Search results are displayed in a
hit list.
From the hit list you can call all other functions in phrase management, for example, to
edit phrases. It is also possible to create a phrase from the hit list.
- When creating a phrase on the initial screen or from the hit list, you first enter the data for the phrase header. You can
edit existing header data from the hit list.
In the phrase header, you can create
references from phrases in the active phrase library to phrases in the passive phrase library.
From the hit list, you can
copy an existing phrase as a template.
- From the phrase header and the hit list, you can edit the
phrase items and the phrase set assignments (see Editing Phrase Items and Assigning Phrase Sets). Phrase items enable you to create phrase texts of any length, revise phrase codes and comments, and enter file names for graphics in preset languages.
You specify the languages and the sequence of languages in the phrase items in language selection (see
Editing the Language Selection).
In phrase set assignment, you assign phrases to phrase sets to enable phrases to be used as
value assignments for characteristics.
- The following functions are available in the hit list for existing phrases:
Phrase merging is useful if you have imported a more recent version of a passive phrase library (see Merging Phrases). You can:
- Update the active library for existing phrase references, as long as the passive phrases are used as phrase references
- Create phrases from the passive phrase library in the active library
If you want to select one representative phrase for several similar phrases, choose
phrase combining (see Combining Phrases).
Changes made to phrase texts, codes, and graphics in the SAP System are logged in the
phrase history (see Displaying Phrase History).
Before you delete phrases, you should use a
where-used list to check if the phrases are used as value assignments or in a report. How and if phrases are deleted depends on whether phrases are used or not, and whether they belong to the active or passive phrase library (see Phrase Deletion).
Result
You can export phrases from the hit list (see Import and Export).
To use phrases as value assignments, you assign the phrases to phrase sets (see Phrase Set Editing).