Merging Phrases (SAP Library - EH&S Product Safety)

Merging Phrases

Prerequisites

You can only merge phrases in the passive phrase library.

Note

You can carry out specific searches for changed or newly-created phrases on the initial phrase management screen. To do this, choose the Phrase created/changed search function (see Phrase Search).

Procedure

In the hit list, select the phrases of a passive phrase library that you want to merge.

Choose Extras ® Merge.

A dialog box appears in which the selected passive phrases are listed. The fields for the active target phrase are displayed below each passive phrase.

To update active phrases, proceed as follows:

Check and complete the assignment of active phrases. The SAP System helps you do this as follows:

If a passive phrase is used as a phrase reference, the SAP System assigns the corresponding active phrase automatically.
If a passive phrase is not used as a phrase reference, you can assign an existing active phrase or execute the Determine target phrase function. The SAP System searches the first 132 characters of all phrases in the active phrase library and lists the first phrases that it finds with contents identical to those in the passive library. This can take some time.

Note

Choose This graphic is explained in the accompanying text to update the dialog box.

Choose This graphic is explained in the accompanying text to compare the phrase texts of the passive and active phrases.

Decide if you want to select or deselect the OT (Transfer original text) indicator.
Select the passive phrases you want to merge.
Choose .

To create active phrases, proceed as follows:

If the SAP System lists passive phrases in the dialog box to which no existing active phrases can be assigned, you can assign keys for new active phrases as follows:

You transfer the passive phrase key by choosing Adopt phrase ID.

If you do not enter a phrase group for the new active phrase, the phrase group for the passive phrase is used. If the phrase group does not already exist in the active library, it is then created.

You can assign a new key yourself.
You leave the Phrase field empty and the SAP System assigns a key itself.

Select the passive phrases you want to merge.
Choose .

Result

The phrases you have selected in the dialog box are either merged or created in the active library.

The changed and created active phrases are added to the current hit list. This means that you can call phrase headers ( This graphic is explained in the accompanying text ) and phrase items ( Item) to check the data.

For newly created phrases, the SAP System creates phrase references to the corresponding passive phrases and sets the OT indicator.