Phrase Merging (SAP Library - EH&S Product Safety)

Phrase Merging

Use

This function supports the following activities:

If phrase references have been defined between active and passive phrases, the active phrases can be updated after a more recent version of the passive phrase library has been imported. You use the Phrase changed/created search function to select the changed phrases within a passive phrase library. The phrases selected can then be updated in the active library using the Merge function.
If a new version of a passive phrase library has been installed, you can search for the phrases created using the Phrase changed/created function. The phrases can be selected and transferred to the active library using the Merge function.

In this way, you can construct an active library from phrases from different passive libraries, for example.

Note

Phrase merging is also available for the SAP Industrial Hygiene and Safety component.

Example:

The active phrase library EHS with phrase EHS-INJ01 and the passive phrase library CON with phrase CON-INJ01 exist. The passive phrase CON-INJ01 is used in the incident/accident log after a phrase import. The phrase CON-INJ01 is converted to phrase EHS-INJ01 through merging. The SAP System automatically replaces the phrase CON-INJ01 with the active phrase EHS-INJ01 in the incident/accident log.

Prerequisites

The phrases you want to merge must belong to a passive phrase library.

You can select the phrases to be merged or updated using the Phrase changed/created search function.

Features

Assigning a Phrase Key

To update active phrases, you can select the key for the particular active phrase as follows:

If the passive phrases are used as phrase references, the function automatically lists the corresponding active phrase for each passive phrase.

Note

The SAP System then searches for phrase references with original text transfer. If it does not find any, it searches for phrase references without original text transfer. The first active referencing phrase is displayed.

If the SAP System could not assign an active phrase via the phrase reference, you can also use the Determine target phrase function to look for active phrases whose contents are identical to the passive phrases.

Phrases with identical contents are all phrases whose first 132 characters correspond in the language displayed (without taking case or special characters into account).

You can enter the phrase key for an existing active phrase manually.

On the merge screens, you can also decide which of the passive phrases with the OT (transfer with original text) indicator should be merged. For reference phrases that are already being used with the OT indicator, the SAP System automatically proposes the OT indicator.

To create passive phrases in the active library, you can create the key for a new active phrase as follows:

Transfer the passive phrase key
Reassign the phrase key in the SAP System
Assign the phrase key manually

The SAP System checks the phrase key against the external number range interval that is defined in Customizing for Product Safety.

Note

If the phrase group is not entered for a new phrase, this is obtained from the passive phrases. If the phrase group does not yet exist in the active library, the phrase group is created in the active library.

Processing

When updating existing active phrases, the data is processed as follows:

If a passive phrase was not already entered as a phrase reference for the assigned active phrase, the SAP System creates the phrase reference. Further processing depends on whether the OT indicator has been set on the merge screen or not.

If	Then
The OT indicator is set,	The Merge function overwrites all phrase items (phrase text, code, remark) that exist in the languages for the passive phrase. You should check the other languages. The OT indicator is transferred.
The OT indicator is not set,	The phrase items for the active phrase are retained. The OT indicator is not set.

Note

You can display the former phrase text using the phrase history.

When creating active phrases, data is processed as follows:

The Merge function creates a phrase reference for the new active phrase to the passive phrase with the OT (transfer original text) indicator, and adopts its phrase items.

Activities

Merging Phrases