Subsequent Drawer Accounts

The function is used either for the subsequent drawer accounts or for the drawer accounts of the current reporting period since the last drawer accounts. With this function, a target to actual comparison can be created for all tenders of the drawer.

This function corresponds to the so-called Z-report.

The drawer counting functions will be called as global functions with different modes.

Navigation

GK Employee Hub > Cash Management > Subsequent Drawer Accounts

Procedure

This type of drawer accounts can be performed both for open and for preliminarily closed drawer periods. Preliminarily closed drawer periods are periods without accounts having been carried out but that have the status "preliminarily closed" set by the end-of-day process. Accounts can be subsequently carried out for preliminarily closed drawer periods.

Unlike drawer accounts with accounting mode "standard", drawer accounts with accounting mode "subsequent" will always start with an overview of the accounting periods. Select the relevant accounting period first and then proceed as described under Drawer Accounts with Accounting Mode "Standard".

If a drawer is preliminarily closed, subsequent accounts should be performed for this drawer before using it again the next day.

If the drawer is used the next day without previously performing the subsequent drawer accounts (e.g. in offline case), it must be ensured that the cash balance of the previous day is not mixed with the cash balance of the current day.

This means that the cash balances have to be physically separated. The drawer must be empty before new money is put into it. This is necessary to ensure that subsequent drawer accounts will exclusively refer to the cash balance of the previous day.

  1. The first view visible is the Accounting periods overview.

    Here, the user can select one of the rows and proceed to accounting.

    Subsequent Drawer Accounting Overview

  2. The app checks if the prerequisites for the periods are met.

    If so, the dialog for recording the counted monetary values opens.

    Subsequent Drawer Accouting Record Tenders

  3. Enter the counted monetary values in their corresponding currencies. The Denominations button allows you to also record denominations for the value you have entered.

    Subsequent Drawer Accounting Denominations

    You may be requested to enter the loan/change first.

  4. Once you have entered all monetary values, proceed by selecting Accept .

    You will see a comparison of the target values and the recorded counted values for each tender.

    Subsequent Drawer Accounting Data

  5. If the entries are correct, close the drawer accounts by selecting Save.

    You will see the drawer accounts report.

    Subsequent Drawer Accounting Report

  6. To print the report, press Print. To save the report as a PDF file, press Save.
  7. Press Done to exit the view.