Void a Purchase Order
You may want to void a purchase order after transmittal to a vendor if, for example, the order cannot be fulfilled due to a discontinued item, or if there are vendor issues or changes in the business environment that deems the PO invalid.
When you void a purchase order, the system sets the PO to Voided. A record of the PO remains in the system, but the PO is not included in any listing or extract of general purchase orders. However, voided purchase orders can be included in search result lists by filtering the search where the status is equal to Voided.
Voiding the PO is a "housecleaning" measure used to ensure any associated invoices referencing this PO Number will be identified and handled appropriately.
To void a purchase order:
- On the All Orders page, select the desired purchase order check box.
- On the Actions menu, click Void.
- In the Void Purchase Order window that appears, enter a comment about why you want to void the purchase order, and then click OK. The system updates the audit log and changes the status of the purchase order to Voided.
