Maintaining Document Template Layouts (SAP Library

Maintaining Document Template Layouts

Purpose

You define language-independent document templates using certain objects and symbols in a modified version of Word (Windows Wordprocessor Integration (WWI) (see: Document Types in Substance Reporting).

Prerequisites

You have created a document template ( Report Template (SBV), cover sheet template, acknowledgment of receipt).

See: Maintaining Document Templates

You have installed the current EH&S version of WWI on the workstation where you want to maintain the document templates, and you have called WWI from the R/3 System.

See: Starting and Closing WWI

When editing report templates, performance can be improved if you make the settings in Word to display hidden text. To do this, under Tools ® Options ® View, mark the Hidden Text indicator.

You may not enter Hidden as text attribute for format templates.

You will find more information about the WWI installation in the Implementation Guide for Product Safety in the section WWI Installation.

Inserting Phrases

If you want to insert phrase texts, codes, graphics, the language for a phrase, or comments about phrases, you must have maintained them in phrase management in the R/3 System.

Inserting Symbols

You have maintained substance data. You use the Insert symbol function to insert all symbol keys for which you generated symbols using master data adjustment on the report. (See: Master Data Adjustment). There are symbols of type symbol, parameter or phrase. Symbols of the type phrase refer to fields in phrase management, such as note for phrase, phrase language, phrase code or graphic for phrase, for example. To insert phrase texts, you can use the insert phrase function.

According to the symbol group defined in the IMG activity Specify report symbol groups in Customizing for Product Safety, you use the Insert symbol function to insert values from table fields, characteristic values or phrases from phrase-related characteristics. The tables can belong to the R/3 component Product Safety or other R/3 components.

For information on important table and structure fields, see Output Data in SD.

The symbol labels are generated by the system in the language in which you or your system administrator were logged on at the time of generation. To generate labels subsequently in other languages, you can use the corresponding function in Master Data Adjustment.

Process flow

WWI User Interface

You can access the main functions using the WWI menu, the right-hand mouse button or by using a special WWI toolbar.

WWI also features a number of special keyboard shortcuts.

You can only change the basic settings if you have a local installation of WWI on your PC. For central installation, your system administrator will make the settings.

If required, you can choose preview mode. In preview mode, information formatted as hidden is not displayed.

More information

WWI: Using the Toolbar

WWI: Using Special Keyboard Shortcuts

WWI: Processing Basic Settings

WWI: Selecting Display Mode

Inserting Static Objects and Symbols

You use Word functions to insert static objects, such as lines and tables, into the template.

	More information		Procedure
	Document Template Objects		Inserting Static Objects Using Word Functions

You use various symbol types to link the document template with R/3 data.

To insert symbols on the report template, there are two different procedures: Insert phrase and Insert symbol.

More information

Procedure

Symbol

Select Method for Entering Data

Symbol Type Phrase

Symbol Type Symbol

Symbol Type Parameter

WWI: Inserting Phrases

WWI: Inserting Symbols

See: Example: Layout for an Abbreviated Material Safety Data Sheet

Editing Symbols

Using various control objects, you define how the system outputs data (for instance, hide repeated text, output only certain characteristic values). Wizard enables you to

Generate titles
Generate symbols with labels in three-column tables
Generate symbols for a substance characteristic category with labels in list or table format

	More information		Procedure
	Repeating Groups Repeating Group Types		WWI: Inserting Repeating Groups
	Blank Compression		WWI: Suppressing Blank Compression WWI: Using WWI
	Conditioned Text		WWI: Using Conditioned Text
	Character Sizing		WWI: Character Sizing

Returning to the R/3-System

Before you return to R/3, check the layout you created.

	More information		Procedure
			WWI: Checking Templates

Result

You can simulate the expanded layout of the final report for report templates with status Released or In work.

See: Testing the Layout

In order to do this, you must have allocated the report template to a generation variant that produces the link between the report template and the usage.

See: Maintaining Generation Variants

You cannot simulate cover sheet templates and acknowledgments of receipts before they have been generated to the final version.