Maintaining Document Templates (SAP Library

Maintaining Document Templates

Purpose

You use the document templates to specify the layout of the substance reports. In the R/3 System, in addition to report templates, you can also create cover sheets and acknowledgements of receipt.

Prerequisites

To use report templates in the R/3 System, you can create them yourself, or import them. You can import sample templates using the IMG activity Import sample templates in Customizing for Product Safety (see: Export and Import).

You must have the authorization to edit and display document templates.

Process flow

You can carry out the following activities in the initial document template management screens:

You can enter different search criteria, and start drill-down reporting for the required document templates. If the required document template does not exist in the R/3 System, you can create the report template.
You can create a document template immediately.

More information

Procedure

Document Types in Substance Reporting

Searching for Document Templates

Creating Document Templates

The results of the search are displayed in the hit list. In the hit list, you then process the document templates further, and create new ones.

			Procedure
			Processing the Document Template Hit List

When creating a report template on the initial screen or from the hit list, you first enter the data for the document template header.

You can copy an existing document template as a template.

Procedure

Processing Document Template Headers

Copying Document Templates

You maintain a description of the document template in different languages using the Label function.

To edit a document template layout, you start a modified version of Winword (Windows Wordprocessor Integration (WWI)) from the R/3 System.

	More information		Procedure
			Assigning Labels to Document Templates
	WWI (Windows Word Processor Integration)		Starting and Closing WWI

Result

You can define the layout of the document template. In addition, if you have allocated the report template to a generation variant, and it has either status Released or In work, you can simulate and print a preview of the expanded layout of the final report.

You cannot simulate cover sheet templates and acknowledgments of receipts before they have been generated to final versions.

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Maintaining Document Template Layouts

Maintaining Generation Variants

You can use released report templates for generating reports (See: Report Management).