WWI: Inserting Phrases (SAP Library - Product Safety (EHS-SAF))

WWI: Inserting Phrases

Prerequisites

You have started the current WWI version of Word (see: Starting and Closing WWI).

You want to insert phrase texts, phrase codes, phrase graphics, the language of a phrase or comments on phrases. The corresponding phrase data must have been maintained in R/3 phrase management.

You have decided to use the Insert phrase method (see: Select Method for Entering Data).

You must specify whether you want to insert a phrase in a report template or a cover sheet template as the Expansion Fence as it is different for each type of report.

The standard symbol names (symbol keys) are as follows in the standard:

Insert	In report template	In cover sheet template
Phrase text	EHS_L_TEXT	EHS_H_TEXT
Phrase code	LABEL_CODE	LABEL_TEXT
Phrase graphic	LABEL_GRAP	LABEL_GRAP
Phrase language	LABEL_LANG	LABEL_LANG
Note on a phrase	LABEL_REM	LABEL_REM

Procedure

Place the cursor at the point where you want to insert the phrase.

Choose WWI ® Insert Phrase.

The Phrase Search dialog box appears.

Field	Entry
Name	Select the appropriate symbol name ( EHS_L_TEXT , for example) (phrase text)
Phrase Catalog	Key for the phrase library, CED , for example
Phrase Group	Key for phrase group
Filter	You can search for the text for the required phrase: The search is case sensitive You can search generically using the * character. The entry *aid* , for example, would yield the following phrases: Protection of first-aiders For effective first-aid, special training/education is needed, etc.

Choose Search.

The system lists all phrases that correspond to the search criteria in the Filter field for the selected phrase library and group.

Place the cursor on the required phrase, and choose OK.

Word inserts the symbol for the phrase in the report template.

If the phrase is not found when the report is generated, the entry is output as follows:

{**phrase library - phrase key** }

If you want to insert the phrase text, phrase code or phrase graphic of a phrase-related characteristic, follow the procedure used for inserting symbols from the symbol group Symbol. You use the expansion mode to control whether the phrase-related characteristic is output as a phrase, code or graphic (see: WWI: Inserting Symbols).

If you want to edit symbols subsequently, position the cursor within the symbol and choose WWI ® Edit Symbol or Edit Group.

Result

The symbol entry for a phrase looks as follows:

<03EHS_L_TEXT(CED-01.00000030>
	Notes:
<03	Symbol type 03 (symbol type label/phrase).
<03EHS_L_TEXT	Key for the symbol name (controls if the output is to be as text, code or phrase, etc.) (These standard keys are defined in the IMG activity Check and define report symbols in Customizing for Product Safety).
<03EHS_L_TEXT(CED	Phrase library in which the phrase is contained
<03EHS_L_TEXT(CED-01.00000030)>	Phrase key

See also:

Maintaining Document Template Layouts

Symbol Type Phrase