Phrase Management: Process (SAP Library - Product Safety (EHS-SAF))

Phrase Management: Process

Purpose

Prerequisites

To use phrases in the R/3 System, you can create them yourself, or import them.

See also: Import and Export: Process

You have entered at least one phrase library, and one phrase group in Customizing for Product Safety. You must specify one of the phrase libraries as the active phrase library.

You can create phrase groups from the Product Safety screen by choosing Tools ® Current settings.

You have authorization to display or process the phrases.

Process Flow

You can carry out the following activities in the initial Phrase management screens:

You can enter different search criteria, and start drill-down reporting for the required phrases. If the required phrases do not exist in the R/3 System, you can create it.

The R/3 System enables you to define further search functions as user exits in Customizing for Product Safety.

You can create a phrase immediately.

If you process or create phrases with engineering change management, you must enter a change number on the initial screen.

	For further information, see		Procedure
	Phrase Search Phrase Engineering Change Management		Searching for Phrases Creating Phrases

The results of the search are displayed in the hit list. In the hit list, you then process the phrases further, and create new ones.

			Procedure
			Editing the Phrase Hit List

When creating a phrase on the initial screen or from the hit list, you first enter the data for the phrase header.

In the phrase header, you can create references from phrases in the active phrase library to phrases in the passive phrase library.

From the hit list, you can copy an existing phrase as a template.

	For further information, see		Procedure
	Phrase Reference		Editing the Phrase Header Copying Phrases

Phrase items enable you to create phrase texts of any length, revise phrase codes and comments, and enter file names for graphics in predefined languages.

You specify the languages and the sequence of languages in the phrase items in language selection.

In phrase set allocation, you allocate phrases to phrase sets to enable phrases to be used as values for substance characteristics.

	For further information, see		Procedure
	Phrase Items		Editing Phrase Items Editing the Language Selection
	Phrase set allocation		Allocating Phrase Sets

The following functions are available for existing phrases:

You can merge phrases if you import a more recent version of a passive phrase library. You can

update the active library for existing phrase references, as long as the passive phrases are used as phrase references
create phrases from the passive phrase library in the active library

If you want to select one representative phrase for several similar phrases, choose combine phrases.

Changes made to phrase texts, codes and graphics in the R/3 System are logged in the phrase history.

Before you delete phrases, you should use a where-used list to check if the phrases are used as substance characteristic values or in a substance report. How and if phrases are deleted depends on whether phrases are used or not, and whether they belong to the active or passive phrase library.

	For further information, see		Procedure
	Merging phrases		Merging Phrases
	Combining Phrases		Combining Phrases
	Phrase History		Displaying Phrase History
	Phrases: Where-Used List Phrase deletion		Creating Where-Used Lists for Phrases

Result

You can export phrases from the hit list.

	For further information, see
	Import and Export: Process

To use phrases as substance characteristic values, you allocate the phrases to phrase sets.

	For further information, see
	Maintaining Phrase Sets