Phrase Deletion (SAP Library - Product Safety (EHS-SAF))

Phrase Deletion

Use

This function controls the reaction of the R/3 System when you attempt to delete phrases. The function takes into account

Whether the phrases are used as characteristic values

Whether the phrases come from the active or passive phrase library

Before you delete a phrase, you should create a Where-Used List for Phrases . In this way, you can, for example, determine the report templates on which the phrase is used.

Features

If you want to delete a phrase, one of the following system reactions will occur:

The phrase belongs to the active library

The phrase is in use

Reaction of the R/3 System

yes

yes

All allocations of the phrase to phrase sets are deleted. The phrase itself is not deleted.
This results in the following: If the phrase is used in substance characteristic values, the system continues to display the phrase. The substance characteristic values can only then be edited and saved again if a phrase is allocated that actually exists in the phrase set.

yes

no

All allocations of the phrase to phrase sets are deleted.
If a phrase has a reference to a passive phrase and the OT (transfer original text) indicator is set (origin of phrase is a phrase in the passive library), the phrase with phrase references from the active library is deleted and is retained in the passive library.

If the phrase has no reference with the OT indicator (phrase was created or imported in the active library), the phrase is moved together with its references from the active library to the backup library.

no

yes

Phrases from a passive library that are in use may not be deleted.
A user has up to now been using the system DEMO. In this system, substances are present that have been assigned characteristic values from the DEMO phrase library First, the user imports the DEMO phrase library as the passive library. Then, the user imports the DEMO substances that could contain characteristic values that refer to the passive DEMO library. These DEMO phrases are thus used.

no

no

The phrase is deleted from the passive library. If the phrase is used as a reference phrase, the key of the passive reference phrase remains in the header of the relevant active phrase. The fact that the passive phrase no longer exists is irrelevant.
Phrase reference with OT indicator: The phrase items are copied from the reference phrase and are retained.
Phrase reference without OT indicator: The key of the passive phrase is displayed only.
This results in the following:
- The origin of the active phrase is documented.
- Phrase conversion can be used when importing substances.

The phrase belongs to the active library	The phrase is in use	Reaction of the R/3 System
yes	yes	All allocations of the phrase to phrase sets are deleted. The phrase itself is not deleted. This results in the following: If the phrase is used in substance characteristic values, the system continues to display the phrase. The substance characteristic values can only then be edited and saved again if a phrase is allocated that actually exists in the phrase set.
yes	no	All allocations of the phrase to phrase sets are deleted. If a phrase has a reference to a passive phrase and the OT (transfer original text) indicator is set (origin of phrase is a phrase in the passive library), the phrase with phrase references from the active library is deleted and is retained in the passive library. If the phrase has no reference with the OT indicator (phrase was created or imported in the active library), the phrase is moved together with its references from the active library to the backup library.
no	yes	Phrases from a passive library that are in use may not be deleted. A user has up to now been using the system DEMO. In this system, substances are present that have been assigned characteristic values from the DEMO phrase library First, the user imports the DEMO phrase library as the passive library. Then, the user imports the DEMO substances that could contain characteristic values that refer to the passive DEMO library. These DEMO phrases are thus used.
no	no	The phrase is deleted from the passive library. If the phrase is used as a reference phrase, the key of the passive reference phrase remains in the header of the relevant active phrase. The fact that the passive phrase no longer exists is irrelevant. Phrase reference with OT indicator: The phrase items are copied from the reference phrase and are retained. Phrase reference without OT indicator: The key of the passive phrase is displayed only. This results in the following: - The origin of the active phrase is documented. - Phrase conversion can be used when importing substances.