Merging Phrases 

Prerequisites

You can only merge phrases in the passive phrase library.

You can carry out specific searches for changed or newly-created phrases on the initial phrase management screen. To do this, search for changed/created phrases by choosing Phrase ( See also: Phrase Search).

Procedure

  1. In the passive phrase hit list, select the phrases to be merged.
  2. Choose Extras ® Merge.

A dialog box appears in which the selected passive phrases are listed.

You update active phrases as follows:

3.

If a passive phrase

Then

 

is used as a phrase reference

the R/3 System assigns the corresponding active phrase.

 

is not used as a phrase reference

you can assign an existing active phrase, or you can choose Det. target phrase.

The R/3 System searches the first 132 characters of all phrases in the active phrase library and lists the first phrases that it finds with contents identical to those in the passive library.

This activity can take some time.

You update the dialog box by choosing Refresh.

You can compare the phrase texts for passive and active phrases by choosing the long text icon.
  1. Decide if you want to select or deselect the OT (transfer original text) indicator.
  2. Select the passive phrases you want to merge.
  3. Choose ENTER .

You create active phrases as follows:

  1. If the R/3 System lists passive phrases in the dialog box to which no existing active phrases can be assigned, you can assign keys for new active phrases as follows:

If you do not enter a phrase group for the new active phrase, the phrase group for the passive phrase is adopted. If the phrase group does not already exist in the active library, it is then created.

– If you leave the Phrase field empty, the R/3 System assigns a key itself.
  1. Select the passive phrases you want to merge.
  2. Choose ENTER .

Result

The phrases you have selected in the dialog box are either merged, or created in the active library.

The changed and created active phrases are added to the current hit list. This means that you can call substance headers and phrase items to check the data.

For newly created phrases, the R/3 System creates phrase references to the corresponding passive phrases, and sets the OT indicator.