Purchase Order (SAP Library - Materials Management)

Purchase Order

Use

For the procurement of AFS materials you have the option of processing data in purchase orders at SKU level. SKU data can be transferred to purchase orders from a reference document, from the purchasing info record and from the grid control data (purchase grid).

If you use the source allocation, the system will consider AFS Quotas, political restrictions, and vendor capacities when assigning the optimal vendors.

Features

SKU Data

The processing of data at SKU level essentially corresponds to the procedure in all purchasing documents.

Via

This graphic is explained in the accompanying text

you come to the SKU Overview screen. Here you can specify the purchase order quantities, the stock category, and the delivery date for each SKU, as well as set the delivery completed indicator (DCI) at SKU level. In addition, the system displays the schedule line number, the quantities already received, and the additional material number.

To go to the detail view from the SKU Overview screen, choose in the standard toolbar on the right next to the SKU table view. Here you can specify the ex factory date and you can manually change the underdelivery and overdelivery tolerances, which are transferred to the purchase order from the purchasing info record as are the UCC and EAN/UPC numbers. The system also displays in the detail view the reference document, the quantity of goods received, the quantity issued, and the delivered quantity.

In purchase orders you can round SKU values and specify quantities using a predefined distribution profile (presizing) just as you can in other purchasing documents.

If you create a purchase order with reference to a contract, you choose in the standard toolbar on the right, next to the SKU table view. If you then call the input help (F4) to enter SKUs and purchase order quantities, only those SKUs will be offered, that are components of the contract. You also see the open target quantities for each SKU. If SKUs are ordered that are not part of the contract, or if purchase order quantities exceed the open target quantities in the contract, the user will see a warning message.

Component Availability Check for Subcontracting Items and Stock Transfer Items

You can check the component availability at item and schedule line level.

Note

Note the following differences compared to the standard ATP:

If you execute the ATP for a schedule line and then again for another, the system will save the reservations for both schedule lines.

In the availability check, the system only checks the stock for the corresponding vendor and the unrestricted-use stock. Stock of material provided to other vendors will not be checked.

You can delete reservations for a document with the program /AFS/MMPO_DELETE_VMENG.

Planned Delivery Times

In order to better estimate the delivery times of your vendor depending on their production process, specify delivery times for the production process in the purchasing info record. If you then create a purchase order, the system calculates the ex factory date and the time of capacity consumption. You can find further information on planned delivery times in the documentation on purchasing info records. You can manually change the ex factory date for each SKU in the detail view ( This graphic is explained in the accompanying text ).

You can determine the route from your vendor to your plant via This graphic is explained in the accompanying text Route determ. If you calculate the route using backward scheduling, the ex factory date will be recalculated. If you double click on the material, you can see information on the route displayed.

Additional Processing Options

To specify prices in purchase orders at SKU level, select the item in the item overview and choose This graphic is explained in the accompanying text . You can find more information in the documentation on Pricing.

You can process and see confirmations (order confirmations) – also at SKU level – in the Confirmations Overview.

If you create a purchase order with reference to a purchase requisition and do not want to order certain SKU quantities, set the purchase order quantity of these SKUs to zero in the purchase order. You will see an information message if you change the quantities at SKU level.

If you create a purchase order for a purchase requisition that was directly created by a sales order, the purchase order quantities in the purchase order will be checked against the quantities in the sales order. If there are quantity variances, the user will see a warning or error message, depending on the settings made in Customizing.

You can find information on special forms of procurement, such as procurement on a consignment basis , subcontracting, third-party subcontracting and third-party order processing in the corresponding documentation. You can also find additional information in the SD documentation on Special Business Cases.

Restrictions

The schedule line level of the R/3 system is used in the AFS system for mapping the SKUs.

In third-party order processing, the SKU values in the purchase order must correspond with those in the sales order.

The SKU data for a purchasing info record are not automatically generated when you create purchase orders.