Processing Purchasing Documents (SAP Library

Processing Purchasing Documents

Use

For the procurement of AFS materials you have the option of processing data in purchasing documents at SKU level. SKU values can be copied from various sources in purchasing documents, determined via an MRP run, or manually entered. SKU data is essentially copied from

other purchasing documents

the purchasing info record

grid control data (purchase grid)

Features

As soon as you enter an AFS material which is assigned a master grid in the item overview of a purchasing document (purchase requisition, RFQ and quotation, contract, purchase order and order confirmation), the system determines the valid application grid and triggers a process for the grid determination. If you enter an AFS material to which you have assigned a coverage strategy in the item view, the system will ask for the valid stock category.

Purchase Order Quantities at SKU Level

To process quantities in purchasing documents at SKU level, follow these steps:

Choose in the item overview to process data at SKU level and to have AFS additional data displayed.
In order to specify the purchase order quantity at SKU level, choose . Enter the desired purchase order quantities in the corresponding fields.

You can change the display of the purchase grid mapped here by switching the vertically and horizontally displayed dimensions (push button Rotate) or by setting the line by line mode (via push button Mode).
To see which material grid the material in the purchasing document is based on, choose Matrix/Conversioninformation.

To see SKU data (categories, grid values, and quantities) displayed in purchasing documents, double click on the quantity in the Overview SKUs screen. You have various navigation and processing options in the overview screen.

via Edit ® Grid determin.log you find information on which material grid the material in the purchasing document is based on.

by double clicking on an entry in the table column Grid value, you come to the detail view of that grid value.
in the table column Stock Category, you can manually change the category for each grid value.

with you can delete an SKU. You can also do this by setting the quantity to zero or deleting it, which is possible both in the table overview as well as in the grid entry.
with you can change the delivery date for all SKU values of a purchase order item.
with in the standard toolbar to the right of the table view, you can enter an explanatory text for each SKU.
the field Grid Value is not ready for input if the purchase order item refers to a purchase requisition or if a quotation is being processed that refers to a request for quotation.

Rounding

To round SKUs to the multiple of a rounding factor, select an entry in the Overview SKUs and choose This graphic is explained in the accompanying text Round values. Whether rounding factors are based on those in the purchasing info record or the grid control data depends on the processing of the indicator Use ROF in the purchasing info record. You will see the rounding method displayed in a dialog box as the default value, which you can manually change. If you change the quantity at SKU level, the system rounds again.

Presizing

If you have created a distribution profile for a material and want to use it to specify the purchase order quantities, choose This graphic is explained in the accompanying text . If you have not defined a distribution profile, you can also choose to evenly distribute quotation quantities and purchase order quantities.