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Process documentation Third-Party Order Processing Locate the document in its SAP Library structure

Purpose

Third-party order processing enables you to convert sales orders into purchase orders and pass them on to your vendors so that they will provide the service for your customer. That way, when a customer orders materials from you, the materials will be directly delivered from your vendor to the customer and charged to your account.

This graphic is explained in the accompanying text

Third-party order processing is implemented with the modules SD (Sales and Distribution) and MM (Materials Management). In sales orders, purchase requisitions, and purchase orders you can arrange that the vendor directly supplies your customer using what is called third-party items. A document can consist of one or several third-party items.

AFS supports third-party order processing at SKU level.

Process Flow

  1. Creating a Sales Order
    For information on third-party order processing for SD, please refer to the SD document     Structure linkThird-Party Order Processing. For AFS materials that you want to procure and deliver using third-party order processing, choose the item category JTAS in the sales order. (You can find the indicator ItCa in the detail data for the AFS Item View, which you open by double-clicking on the appropriate item). The schedule line category the system determines is JS.
  2. The System Creates the Purchase Requisition
    When you create the sales order, the system automatically creates a purchase requisition. To see the number of the purchase requisition from the sales order, select an item on the tab page Item Overview and choose This graphic is explained in the accompanying text Sched.lines. Select a schedule line and choose This graphic is explained in the accompanying text Procurement. You will see the number of the automatically created purchase requisition displayed in the group box External Procurement.

    3. Note

    You can only carry out subsequent changes to the delivery date and purchase order quantity in the sales order. The system automatically updates the purchase requisition with the changes made in the sales order. If you are in the purchase requisition and want to see for which sales order the purchase requisition was created, choose This graphic is explained in the accompanying text Acct.assgts. in the item overview.

  3. Ordering the Materials from a Specific Vendor
    You enter a     purchase order with reference to the third-party item of the purchase requisition. The item category Third-party (S) is automatically transferred to the purchase order. Due to the fact that you have to enter a statistical goods receipt for each third-party item in the AFS system, the system automatically sets the goods receipt indicator (GR) in the item detail data of the purchase order. In the AFS stock/requirements list (Logistics ® AFS Applications ® Materials management ® MRP) you will see open third-party items displayed on the tab page S Thirdparty order.

    4. Caution

    If you make changes to the sales order after you have created the purchase order, the changes will be transferred to the purchase requisition but not to the purchase order. Using the report SDBANF02 (System ® Services ® Reporting) you can execute a comparison of the changed sales order and the purchase order created so that you can transfer the changes manually.

  4. Shipping to the Customer
    The vendor sends the goods directly to the customer. With the statistical goods receipt that you have to enter in the AFS system, the purchase order history is updated and open third-party items are deleted. An update of the stock is not connected to the goods receipt because the goods receipt is directly posted to the consumption (movement type 101). The purchase order value is posted to a GR/ IR clearing account.
  5. Invoice from the Vendor
    The vendor sends you an invoice. When entering the invoice in the invoice verification, the GR/IR clearing account will be cleared. AFS supports the invoice verification at SKU level.
  6. Billing Document to the Customer
    The billing document for the sales order is created in SD.
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