Commitment Closing Operations (SAP Library

Commitment Closing Operations

Use

You can carry forward commitments posted in the current fiscal year (e.g. purchase requisitions, purchase orders, earmarked funds) into the following fiscal year and these are not reduced until the following fiscal year. The commitments carried forward then debit the budget in the new year.

Prerequisites

The closing operations in the Funds Management feeder components should be closed because changes to original documents made by the system are not automatically supported in Funds Management.

Parked financial accounting documents should be reversed because these may have already used budget but are not taken into account in the commitments carryforward. Parked documents, you can close open items with program Closing Operations: Close Open Items (RFFMCCLS).

Note that you can only execute a budget carryforward if you have specified in the Funds Management Government Customizing, in the default settings for the year-end operations, that budget carryforwards are allowed. For more information see the Funds Management Government IMG in section Enter default settings. Using program RFFMCFM1 Monitor Closing Operations, you can get an overview of the current Customizing settings.

If you are working on a payment basis you must convert the line items from the "invoice" status to the "payment" status using the program Payment Selection (RFFMS200). You find further information under Payment Selection as well as in the program documentation.

If you are using the function Revenues Increasing the Budget (distribution procedure)", you must use the appropriate program to execute the budget increase. For more information, see Execute Budget Increase.

Process Flow

The closing operations for commitments usually takes place in several steps.

Create Carryforward Rules

Create carryforward parameters in Customizing of Funds Management in the step Define Carryforward Parameters and then assign them to the desired value types for your FM area and fiscal year in the step Assign Carryforward Parameters for Commitment Carryforwards.

Create Carryforward Rules

Carryforward rules are created year-dependently. So that you do not have to create corresponding carryforward parameters and carryforward rules for each year, you can copy the carryforward rules from the carryforward parameters of a fiscal year.

Close Open Commitment (RFFMCCLS).

By closing open commitment, amounts not consumed before the commitment carryforward are returned to the budget.

Carry forward open commitments documents into next year (RFFMCCF1).

Note

You should only execute steps 1-2 if you want to work with carryforward rules.

You must only execute step 3 if you want to return unconsumed (non-reduced) commitment to the budget.

Result

Budget already assigned in the old fiscal year is released again by the commitment carryforward. If the commitment carried forward does not debit the budget of the new fiscal year you can carry forward the released Budget for the Commitments into the new fiscal year.

Note

For a precise overview of what documents have been carried forward into the new fiscal year, execute the year-end closing report.

These documents are saved in the database in period 000. In the infosystem, two lines are displayed in the line item report for each of the documents carried forward. One of the lines gives the amount type Carryforward previous year (commitments) and the first special period (such as 13) for the old fiscal year, while the other line includes the amount type Carryforward subsequent year (commitments) and period 1 for the new fiscal year.

Cancel commitment carryforward

If open commitment documents were carried forward to the new fiscal year by mistake when carrying forward the commitments, you can reset these documents by using program Closing Operations: Reverse Carryforward of Open Items (RFFMCCFR). For further information, see Cancel Commitments Carryforward.

Changes to the original document

If an invoice which was already carried forward to the new year by the commitments carryforward is reversed in Financial Accounting, the reversal document in Funds Management receives the posting date of the FI document.