Payment Selection
Use
Payments are not updated online in Funds Management.
A line item is generated in funds management when posting an invoice receipt or an outgoing invoice. This line item has the "invoice" status and is displayed under "invoice" (value type 54) in the information system. On the other hand, there is no line item generated in funds management when posting an incoming payment or payment in financial accounting. The display of invoice received or issued also remains unchanged in the information system.
If you want to work on a payment basis in your organization, and so require a transfer of payments and their identification in the info system, you can transfer the payments into Funds Management with program Payment Selection.
Prerequisites
Funds Management Government IMG under Actual and Commitment Update/Integration ® General Settings n ® Assign Update Profile to FM Area and under
For more information on this, see the IMG Funds Management Government, under ® Actuals and Commitments Update/Integration ® Integration ® Define Settings for Payment Transfer.
Features
There are two functions for the payment selection: the Original Function for Payment Selection and the Enhanced Function for Payment Selection.
The main difference between these two functions is that the original function for payment selection are converted to invoices as soon as the invoice is cleared. The enhanced function for the payment selection updates payments according to the payment document in Funds Management. The two functions differ in their scope of functions, based on this different perspective.
Which of the two functions you should use in your organization not only depends on which functions you require in your organization, but on what type of customer you are.
Take a look at SAP note 360667 and the documentation on IMG activity Define Settings for the Payment Transfer. These include more information on which customer groups the different functions are relevant for and details on the scope of functions of the two programs for the payment selection. For example, on the parallel processing and checks on matching fiscal years on the invoice and payment.
The enhanced function for the payment selection and the original function differ in the following areas:
The payment match is only possible with the enhanced payment selection function. The payment match allows you to compare the changes in your bank and bank clearing accounts (documents in which commitment items with financial transaction 90 or 80 (bank) were posted to) with the updated payments in Fund Management. For more information, refer to
Payments without invoice reference are only transferred from the Enhanced Function for Payment Selection into Funds Management. Payments without invoice reference are documents that are posted as payment on account, without clearing and without partial payment or invoice reference. In these documents, commitment items were posted to with the financial transactions 90 and 80 (bank) and 60 (customer/vendor).
Transferring payments without invoice reference enables you to include these postings when comparing data in FM with the payments of other components (e.g. FI).
These postings are only updated statistically, no budget is assigned. These statistical postings are reset if an invoice reference to these payments is created through postings in other components. The documents are either deleted or reversed depending on your Customizing settings.
If the payment match is active, the selection criteria automatically appears on the selection screen for transferring payments without invoice reference.
With the Enhanced Function for Payment Selection, you can distinguish between payments from a bank or check clearing account and payments of a bank balance account. This distinction is possible if you assign a commitment item with financial transaction 80 to the bank clearing accounts and commitment items with financial transaction 90 to the bank balance accounts. For more information on this, see
If an invoice is paid through partial payments, reduction records for the invoice and payment records are generated (in the amounts paid) in Funds Management. If the invoice has several expenditure or revenue items with different FM account assignments, the payment selection can be executed in one of two ways:
The invoice quotas are reduced on the corresponding account assignments and the payments are built up with the supplementation procedure.
The partial payment of an invoice is updated in proportion with the respective invoice amounts in Funds Management with the splitting procedure.
If necessary, you can also activate this procedure for the Enhanced function for the payment selection in Customizing.
If a residual item is formed with the partial payment, the paid amount is updated with the Enhanced function for the payment selection; a reduction record occurs for the invoice and a payment record in the amount paid. With the Original function of the payment selection, a reduction record occurs for the invoice and a payment record in the amount of the invoice; a reduction record is also generated for the invoice and payment record in the amount of the residual item.
For more information, see
For the enhanced payment selection function, the update always occurs on the posting date of the payment – irrespective of the settings in the update profile.
With the Original function for the payment selection, the update is dependent on the settings in the
Exceptions for the two functions are: reversals (for example, clearing reversals), credit memos and, if the
period-based commitment update (PBET) is active or year-end operations were executed – postings in closed periods.For more information on date of the update, see
Date of Update of Payments.If an invoice is cleared through a credit memo, the invoice and payment are converted to payment with the payment selection. Note that it is not enough to post the credit memo as a partial payment of the invoice. If the two documents do not match, a residual item must have been created with the clearing.
You can deactivate the conversion of credit memos for the Enhanced Function for the Payment Selection, by using enhancement SAPLFMPA (component EXIT_SAPLFMPA_002). Note the following: If you execute a commitment carryforward in fiscal year change operations, this deactivation could cause problems due to a credit memo not being completely cleared. If this happens, the whole invoice amount is carried forward into next fiscal year, not just the open amount.
The Enhanced Function for the Payment Selection writes off transfers of invoices and payments. Note that such transfers can create document chains and therefore large clearing bundles. This impairs the performance of the payment selection. SAP recommends limiting or avoiding extensive transfers.
The Original Function for the Payment Selection converts an invoice to payment as soon as it is cleared. With transfers therefore, you must note that invoices are displayed as paid even if they were only transferred.
How tax is treated with the payment selection depends on which procedure you chose for the update of tax in the Customizing of Funds Management in IMG activity Define Other Settings. The update can be gross, separate or net:
For more information, see
Activities
To execute the payment selection, choose Accounting ®
Public Sector Management ® Funds Management ® Posting ® Payment Transfer ® Payment Selection.For more information, see program documentation.