Executing Budget Increase (SAP Library

Executing Budget Increase

Use

If you are using distribution procedure 1 (document-based) or distribution procedure 2 (totals-based), you can increase the expenditures budget at any point by running the corresponding programs.

In contrast to the call procedure, when using distribution procedures, the system does not automatically increase the budget when you make a posting to an expenditures FM account assignment, if the budget of the account assignment is not sufficient.

Prerequisites

You must make the settings required for the relevant procedure in Funds Management Government Customizing.

For more information, see Distribution Procedure 1 (Document-based) and Distribution Procedure 2 (Totals-based).

You must have defined rules for the revenues FM account assignments in master data maintenance which regulate budget increases.

If you want to increase the budget of individual revenues FM account assignments, you must have defined a rule that has a budget memo with the Manual additional revenues increasing the budget budget memo type (04) for these FM account assignments.

To take cash discount and exchange rate differences into consideration, you must run the SAPF181 program before increasing the budget. For more information, see the report documentation.
If you are working on a payment basis (because of the valid update profile) and you have stipulated in the rule maintenance for the FM account assignments that the budget is not increased until the incoming payment is received, you must run the RFFMS200 program before the increasing the budget.

Increasing the Budget with Distribution Procedure 1

Run the Generate Additional Document Data for Revenues Increasing the Budget program (RFFMUD11).

To do this, go to the Funds Management information system and choose Accounting ® Public Sector Management ® Funds Management ® Additional Functions ® Revenues Increasing the Budget ® Document-based Distribution Procedure ® Generate Documents.

For more information on executing the program, see the documentation on the program.

Run the Budget Increase by Revenues program (RFFMUD01)

To do this, choose Accounting ® Public Sector Management ® Funds Management ® Additional Functions ® Revenues Increasing the Budget ® Document-based Distribution Procedure ® Increase Budget.

For more information on executing the program, see the documentation on the program.

Note

You cannot change the rules while executing the program.

Increasing the Budget with Distribution Procedure 2

Run the Budget Increase by Revenues Totals program (RFFMUD21)

To do this, choose Accounting ® Public Sector Management ® Funds Management ® Additional Functions ® Revenues Increasing the Budget ® Totals-based Distribution Procedure.

For more information on executing the program, see the documentation on the program.

Note

If you want to increase the budget manually, instead of automatically, you must set the Manual Budget Increase indicator when you run the budget increase program. The postings are then only displayed in a log. You can use this list to decide which expenditures FMaccount assignments receive a budget increase manually, e.g. by a budget supplement.

Result

The program lists the source revenues FM account assignments for each expenditures FM account assignment whose budget has been increased.

Evaluations

You can use the following programs to evaluate revenues increasing the budget:

Master data rules for revenues increasing the budget

This program generates a list of the chosen revenues FM account assignments and their rules for revenues increasing the budget. To run this program, choose Accounting ® Public Sector Management ® Funds Management ® Information System ® Totals Records ® Cover Eligibility ® Revenues Increasing the Budget ® Master Data Rules.

Budget Deficits for Expenditures

For more information on evaluating budget deficits, see Displaying Budget Deficits for Expenditures.

Comparing current budget - budget from revenues

This program displays how much budget each expenditures FM account assignment has received from revenues. To run this program, choose Accounting ® Public Sector Management ® Funds Management ® Information System ® Totals Records ® Cover Eligibility ® Revenues Increasing the Budget ® Distribution Procedure ® Budget from Revenues.

Period values

If you have stipulated in the valid budget profile that you are working with period values, the revenues increasing the budget are recorded as follows in Funds Management:

If you have stored a distribution key (DK), the revenue is distributed in line with the DK.

If you have not stored a DK in the budget profile, all of the revenue is entered in the period matching the budget document date. The document date is the date on which the RFFMUD01 or RFFMUD21 program is executed.