Report Shipping: Process (SAP Library

Report Shipping: Process

Purpose

Prerequisites

In Customizing for Product Safety, you have made settings in the Report Shipping section and set up the shipping reason.

For shipping inbound reports, you must have carried out the procedure Setting Up Shipping of Reports in Any Format.

Note

You can improve the performance of inbound document shipping if, when programming, you ensure that when importing inbound documents, a Postscript file is additionally created for each *.PDF file. This means that in inbound shipping, the required *.PS files are immediately available and do not have to be created.

Automatic report shipping is supported as standard for reports of the report category Material safety data sheet. As a prerequisite the SAP System must be able to select the following data uniquely:

Report recipient

Report (see Report Selection)

Sender (MSDS Initiator (Sales Organization))

Reports with a specification reference must have been released in report management (see Report Release).

Reports without a specification reference are considered as released as soon as you have assigned a suitable generation variant to the released report template. To be able to ship an accident report, you must have saved the corresponding incident/accident log entry in the incident/accident log in the Incident/Accident Log: Edit Person-Specific Data screen.

See Report Shipping with and without Specification References.

The reports you want to send must belong to the same report category. As different report categories belong to different business categories, simultaneous shipping is not possible.

You have installed the current EH&S version of Windows Wordprocessor Integration (WWI) and made settings in the Report Generation section of Customizing for Product Safety.

Process Flow

Creating a report shipping order

The report shipping order is the central object in report shipping. It contains all parameters that are used to define and control report shipping:

Manual report shipping is started from the report information system for reports with and without a specification reference.

Creating reports automatically includes the following:

Automatic report shipping that is started from the SAP component Sales and Distribution (SD) for material safety data sheets

Subsequent shipping of material safety data sheets

A report shipping order is also created automatically when exporting reports and printing (see Report Export: Process).

Controlling the report shipping order using user exits

From its creation to shipping, the report shipping order passes through various stations in the form of user exits:

Report Shipping Order Checking

Report Shipping Order Bundles

Generation of Ready-to-Ship Reports

Shipping Order Bundle Packing

Order Package Shipping

See Report Shipping Status Network

Note

In addition to these user exits you can create your own function modules in the IMG activity Manage User Exits.

Checking the report shipping order manually

You check the current status of your report shipping order using the shipping log. See Processing Report Shipping Orders.

You can specify that the report shipping order automatically passes through the report shipping status network. You can also start report shipping orders with the initial status Created (CR) in the background. In this case, you must edit the report shipping orders manually before the start by carrying out either the Accept or Reject functions. See Changing the Status of the Report Shipping Order.

You can also set the following in the IMG activity Specify Shipping Reasons in Customizing for Product Safety:

Report output must be confirmed manually

It is important to check reports during output as errors may occur when printing reports, due to paper being stuck in the printer, lack of toner, and so on.

Report receipt must be confirmed manually

Acknowledgements of receipt must be signed by the recipient and returned to you as the sender.

You can reset the status of rejected and failed report shipping orders and reset communication type and printer parameters in the shipping header. See Processing Report Shipping Order Headers.

Result

You use a user exit to save the completed report shipping order:

Saving of Report Shipping Orders