Report Shipping
Purpose
This component supports you with shipping reports with or without references to specifications. The SAP System allows you to replace all standard routines for the
report shipping process with your own routines adapted to meet your own requirements.
Reports with a specification reference are, for example, material safety data sheets.
Reports without a specification reference are, for example, accident reports.
Reports with or without a specification reference are, for example, labels and standard operating procedures.
For reports with a specification reference, automatic shipping is also possible. A series of SAP enhancements allow you to integrate individual routines in the standard functions, for example, in order to:
Features
The following functions are supported as standard:
Automatic report shipping is planned as part of a higher-level business process. As standard, the SAP System supports you with shipping material safety data sheets in advance for deliveries of certain chemical products. For the jurisdictions USA and the European Union, the SAP System ships only the material safety data sheets required by law. The recipient, the report language, and the relevant report are determined automatically. The SAP System ensures that only reports that have been released are shipped.
In European Union countries, if relevant changes are made to certain data, an updated material safety data sheet must be re-sent within a legally prescribed period of time. The SAP System automates this process.
All released reports with a specification reference already contain the generated specification data. The SAP System determines the logistic data, for example, address or product name, relevant for shipping and adds this data to the report. This means that the same report can be sent to a number of different recipients. You can also set up the SAP System so that it determines the most up-to-date released report again before generating.
You can set up shipping in accordance with the legal requirements of the recipient country and region. The whole shipping procedure from triggering the shipping process to the actual shipping is subject to your checks. If you wish, the person responsible in your organization must check the output for the report shipping order and post the receipt of the acknowledgement of receipt.
Reports can be sent as an e-mail, a letter, or as a fax. If required, you can specify that reports whose recipient and communication type are the same can be shipped together. The SAP System automatically distributes this bundle of reports among the existing shipping units (for example, letter formats).
In addition to shipping reports that were generated in the SAP System, you can also ship