Manual Report Shipping
Use
You can use this function to create report shipping orders manually for released
reports. The report is created in the report information system in which only released reports are displayed.Whether a report is available for material safety data sheet shipping then only depends on the report category that the generation variant assigns to the report.
This report category must be assigned in the IMG activity Specify Report Categories to a business process to which the shipping reason Manual shipping is assigned in the IMG activity Specify Shipping Reasons.
Prerequisites
See the Prerequisites section under
Report Shipping: Process.For reports that belong to different report categories, you can only trigger the shipping of one report at a time because different report categories also belong to different business processes.
Features
Shipping From Any View
You can ship reports from any view.
A material safety data sheet can be shipped either from the material view or from the specification view.
If a material is assigned to the specification, the SAP System uses the material name. If no material is assigned to the specification, the SAP System uses the appropriate identifier in the identification listing D_MATNAM.
Within the report information system, you can also specify a default key for the material name using Utilities ® Change default key so that the SAP System uses the appropriate material name in this case and not the identifier.
Assigning Specific Object Keys
If you toggle between the views, it is possible that you may choose a view in which the SAP System cannot find an assignment between a report and the object that belongs to this view.
If symbols for the report application of the object are created on the report template, however, the SAP System displays the text DEFAULT KEY as the object key. If you choose Utilities ® Change default key you can assign a specific object key to the object. For this, the object key must have been created in the SAP System.
If no symbols are created on the report template for the object's report application, the branch with the text DEFAULT KEY is not displayed.
Assigning the Recipient
You can choose any of the following as the recipient:
Processing in the Background or Immediately
The SAP System allows you either to process the shipping order in the background or to start shipping immediately. For the background processing type, you can use settings in Customizing to control whether the report shipping order must be accepted manually by the person responsible prior to starting. With immediate processing, the report shipping orders are immediately passed on for further processing. See
Report Shipping Status Network.You can decide directly when starting shipping whether you want to set the subsequent shipping indicator for material safety data sheets.
As the default, manually created report shipping orders are recorded in the first step of the check, but not checked. If you want to, you can specify that manually created report shipping orders should also be checked (see
Report Shipping Order Checking).Activities
Creating Report Shipping Orders Manually