Business Event Type 
Definition
Time-independent description of a business event.
A business event or event date is the actual event based on the business event type with its associated information. It is scheduled to take place on a specific date or in a specific period.
You store the attributes that are typical for all events of a given type with the event type.
Business event types can be classified into business event groups, thus forming a hierarchical structure.
Use
Business event types:
· Form part of a clearly structured hierarchy and, together with business event groups and event dates, make your event offer more accessible and easier to navigate.
· Lighten your workload by enabling one-time data entry. The data you store for the business event type can be passed on to each of the related event dates. You have the option of modifying this data in specific instances if required.
You can use a business event type as a template for another business event type. The data of the original event type is proposed as default for the new event type, but you can overwrite it as required.
Structure
When you create a business event type, you store all of the data required for holding the event that is not time-specific, such as:
· Description
The Description infotype lets you store descriptive texts for a business event type that can be used in the event brochure or in the Employee Self-Services on the business event detail screen. The infotype consists of the subtypes Extended Business Event Type Text, Business Event Contents and Notes.
· Main schedule pattern (schedule model)
This subtype of the Schedule Model infotype lets you define a time schedule that can be automatically taken over (copied) when event dates are created or planned.
· Capacity
You can store a minimum, optimum, and a maximum capacity for the event type. The capacity value you store for the business event type is used as the default value for the number of attendees for the actual event. The overall capacity is determined on the basis of the business event capacity and the room capacity. The information in the Capacity infotype plays a role in the following functions:
¡ Bookings: The overall capacity (taking account of room capacity and event capacity) defines the borderlines between normal, essential, and waiting list bookings.
¡ Resource selection: Using the capacity values stored for the event and for the room, the system proposes only resources (rooms) that have adequate capacity and rates these in relation to the event capacity. The closer the capacity of the resource is to the event capacity, the better suited the resource is for the event, and the higher the suitability value assigned to the resource as a result.
¡ Price proposal: When determining a price proposal for an event type, the system uses the optimum capacity defined.
The capacity stored for the event type is automatically read if no capacity is stored for the event itself.
· Prices
You can store an internal and an external price for the event type. The internal price is used for internal activity allocation purposes, while the external price is used for billing purposes.
If you want to determine a price for the business
event, you can use the function Determine price
proposal on this data screen by choosing 
. To be able to do so, you should have maintained
the costs and cost items and the relevant reference unit for the business
event (type) and resource (type). You do this in the Costs infotype.
For more information, refer to Price
Proposal
· Business Event Type Info
You can make the following specifications in the Business Event Type Info infotype:
If you want the event type included in the business event brochure, select the In event brochure indicator. When you start the report to generate the event brochure, you can select the option Selected event types only. You make this selection when you set this indicator for the event type.
Convention: If you are creating a multi-session business event type with multiple sessions running in parallel, select the Convention indicator.
No Intranet :If you do not want events of this event type displayed in the Employee Self-Services of Training and Event Management, select the No Intranet indicator.
In this infotype, you can also make specifications for internal attendees and instructors that apply to the Time Management component:
¡ No integration: You use this indicator to deactivate integration with Time Management for attendees and instructors of events of this type. This means that no attendance and absence records are written to Time Management.
¡ Allowed in time off: You use this indicator to specify that a person can attend or hold an event of a certain type even if time off records have been stored for the person during the same period in Time Management.
¡ Minimum percentage (for attendees only): You can use this entry to specify the minimum amount of time an attendee must be present at an event of a given type to qualify as attendance. If the value you specify here is not recorded for an attendee, the attendance booking is considered to be insufficient and is automatically canceled. Here, you enter a percentage of the complete event duration.
This entry overrides the value stored for the event type in the SEMIN TIMEP entry in Customizing for Training and Event Management under Integration ® Time Management ® Specify Attendance Types.
· Relationships
In Training and Event Management, information and attributes of objects are stored in infotypes and relationships. You can store the following relationships for business event types in the Relationship infotype:
¡ Belongs to business event group:
Here you specify the superior business event group.
¡ Requires resource type:
Here you specify the resource types that are needed to carry out an event of this type.
You must create this relationship to enable resource reservation for business events of this type. You create a relationship for each of the required resource types.
If you want to use the resource types Instructor and Material, you may also have to maintain the relationships is held by (for the resource type Instructor) ) and uses for attendee/business event (for the resource type material), depending upon what is specified in the Availability Indicators infotype appended to the related resource type.
¡ Is held by person/... user/.. external person/... contact person:
You specify the instructors to be proposed for the event type during resource reservation. This relationship lets you specify what instructors may hold the event type. If you create this relationship, relationship A026 (is held by) must already exist with the relevant object type (with Person / User / External Person / Contact or with all object types). You create this relationship in the Availability Indicators infotype for the related resource type under Objects related with the business event type.
¡ Uses material (for attendee)
Here you specify the material from the material master that is required per attendee. If you create this relationship, the option Attendee must be selected under Amount Available and relationship A054 (uses for attendee) must be related with the object type Material. You create this relationship in the Availability Indicators infotype for the related resource type under Objects related with the business event type. This enables you to specify for a business event type what course materials are required from the material master per attendee by entering a specific material number. For more information, refer to Material Procurement
¡ Uses material (for business event)
Here you specify the material from the material master that is required per business event. If you create this relationship, the option Business event must be selected under Amount Available and relationship A055 (uses for business event) must be related with the object type Material. You create this relationship in the Availability Indicators infotype for the related resource type under Objects related with the business event type. This enables you to specify for the business event type what instructor manual is required from the material master by entering a specific material number. For more information, refer to Material Procurement
¡ Is organized by organizational unit/... company
Here you specify the organizer. The information stored here as to whether the organizer is internal (organizational unit) or external (company) is used for billing and activity allocation purposes and for the Correspondence function.
¡ Presupposes business event type:
Here you specify the qualification defined as a prerequisite for attendance. In the Procedure infotype, you can specify whether a check is carried out for prerequisite events during booking. (By doing so you override the general settings made in Customizing for Training and Event Management under Day-to-Day Activities ® Booking ® Attendee Checks for this event type.)
¡ Presupposes qualification
Here you specify the qualification defined as a prerequisite for attendance. In the Procedure infotype, you can specify whether a check is carried out for this prerequisite during booking. (By doing so you override the general settings made in Customizing for Training and Event Management under Day-to-Day Activities ® Booking ® Attendee Checks for this event type.)
¡ Imparts qualification:
Here you specify the qualification attained by attending an event of this type. This relationship is required for the transfer of qualifications during business event follow-up processing; which in turn can be used in the prerequisites check when attendance is booked. If you create the Procedure infotype for this business event type, you can specify whether the related qualifications are transferred to attendees during follow-up processing. (By doing so you override the general settings made in Customizing for Training and Event Management under Recurring Activities ® Follow-Up Processing for this event type.)
¡ Cost center assignment:
Here you relate a cost center with the master cost center (for accounting purposes for the cost items of a business event).
¡ Has attendee model appraisal / has business event model appraisal
In this infotype, you can select the forms of appraisal you want to use for business event and attendee appraisals. The entries you make here override the general settings made in Customizing for Training and Event Management under Recurring Activities ® Appraisals ® Set Control Parameters. For more information, refer to Appraisals
¡ Is intended for job:
You use this relationship to specify the target group (represented by the object type Job) of the event type. This information can be printed in the event brochure.
¡ Is the responsibility of external person/person/contact person/user:
This relationship lets you specify an event owner for a business event type.
· Validity duration (Depreciation Meter/Validity infotype)
The Depreciation Meter/Validity infotype lets you specify the period of time in days and/or months during which attendance of a business event is valid as a prerequisite for attendance of a follow-up event.
· Further Information
On this tabstrip, you can maintain the following information:
¡ Business event demand
The Demand infotype lets you specify what demand there is for event dates of an event type per quarter, per location, and per language.
However, we recommend that you determine demand in the dynamic Planning menu instead.
¡ Billing/Allocation Info
The Billing/Activity Allocation Info infotype lets you assign business event types to sales areas. You need sales areas when you carry out billing for business events. You also specify the controlling area and the activity type for internal activity allocation (for attendance and instructor function).
¡ Costs
In the Costs infotype you assign costs to business event types. The costs are subdivided into cost items. You should have already created the cost items in Customizing under Business Event Preparation ® Define Cost Items.
¡ Procedure
In the Procedure infotype, you instruct the system how to react during checks for double bookings, double prebookings, attendance prerequisites and qualifications. In addition, you specify what follow-up actions are to be executed during follow-up processing.
When you create the Procedure infotype for a business event type, you override the general settings made in Customizing for Training and Event Management under Day-to-Day Activities ® Booking ® Attendee Checks and under Recurring Activities ® Follow-up Processing for this event type.
¡ Web Link:
The Web Link infotype lets you link a business event type with any URL addresses on the Internet.
¡ Knowledge Link
The Knowledge Link infotype lets you link a business event type with the info objects in the SAP Knowledge Warehouse (Info Database Version 4).
Most of the above data is optional. It is only mandatory to specify the validity period, and the long and short name of an event type.
However, the more information you store for the event type when you create it, the less work you have with each of the individual event dates based on it.
Integration
You can create and edit business event types both in Customizing for Training and Event Management under Business Event Preparation and in Current settings.
See also:
Creating a Business Event Type
