Object documentation Availability Indicators (Infotype 1023) Locate the document in its SAP Library structure

Definition

An infotype you store for resource types to specify all of the reservation conditions attached to resources of this type.

In this infotype, you specify:

·        How resources of this type are classified during resource reservation (indicator required)

·        In what quantities the resources are required

·        Whether resources of this type are location-dependent.

·        How resources of the categories instructor or material can be determined during resource reservation (Alternative resource search)

Use

The Availability Indicators infotype is used with the following functions and reports:

·        In resource selection when you create/plan business events

·        When you request these reports:

¡        Structure linkResources Not Yet Assigned per Business Event (Report RHXORES1)

¡        Structure linkResources Not Yet Assigned per Resource Type (Report RHORES00)

Structure

Resources

·        You can classify a resource type as room, instructor, material, or other resource. We distinguish between these resource types due to the different characteristics they have.

¡        You can specify a minimum, optimum and maximum capacity for the resource type Room. This value is then used when the system calculates the number of attendees for a business event during the Booking function. For more information, see the documentation for the Capacity infotype.

¡        For the resource type instructor, you must make additional specifications under Alternative resource search (see below).

¡        For the resource type material, you must also make additional specifications under Alternative resource search (see below).

·        You can flag resource types as location-dependent. If you have activated the location switch in your Training and Event Management system, the system checks to ensure that a resource is available at the location in question when you reserve resources for a business event.

Note

You can specify whether or not you want to use locations in Customizing for Training and Event Management under Business Event Preparation ® Location ® Use of Business Event Locations.

·        You can flag a resource type as required. You only have to reserve resources that are flagged as required, reservation of other resources is optional.

Caution

When you choose automatic resource assignment, the system only reserves resources that are flagged as required. For more information, refer to Structure linkResources

·        You can specify whether a resource type that is flagged as required can be reserved once only (single reservation) or multiple times (multiple reservation).

·        You can use the resource priority feature to define the sequence in which resources are allocated when resources are reserved for a business event date.

Amount available

You can specify per resource type the number of resources that should be available per business event and per attendee. During the resource reservation process, the required number of resources (of a resource type flagged as required) is derived from the information stored under amount available.

Alternative resource search

In the Alternative resource search, you specify the object type of a resource other than object type G so that the system will find such resources during the resource reservation process. Object type G only includes rooms and other resources. The resources Instructor and Material do not belong to object type G. Instructors can belong to object type P (Employee) or H (External Person), while material belongs to object type M.

There are two options for using the Alternative Resource Search function:

·        You can enter an object type under Objects of an Object Type. For example, for the category Instructor, you could enter the object type H (External Person). If you relate this resource type with a business event type (by means of the relationship requires resource type), all objects of the object type you enter here will be found and offered for selection during resource reservation for business events of the related event type.

·        You can also enter a specific relationship with an object type under Objects Related with Business Event Type. If you have selected the categories instructor or material in this infotype, the system automatically defaults the pertinent object types and relationships here. For instructors, the entry All (for all object types) is the default object type. If you do not want to restrict the search to a specific object type, you can reserve instructors with different object types for your business events.

Note

If you select the second option Objects via Relationship, you must also specify the relationships to a Material ID or an Instructor ID for the business event type. This enables you to preselect the resources required for your business event and to specify precisely what instructors may hold the event and should be offered for selection. For more information, see the documentation for Structure linkbusiness event type (paragraph Structure in the section Relationships).

Infotype maintenance

You can maintain this infotype in Customizing for Training and Event Management under Business Event Preparation or in Current Settings under Structure linkCreate Resource Type.

See also:

Structure linkResource Type

Structure linkBusiness Event Types

 

 

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