Entering content frameProcess documentation Compulsory Insurance: Contribution Statements & Bank Transfers Locate the document in its SAP Library structure

Purpose

Use this process to create and send contribution statements, and to transfer contributions to social insurance companies.

This process is part of the payroll subsequent activities, and is run each month at the end of the payroll run for the respective payroll period.

The process refers to compulsory social insurance contributions.

 

Prerequisites

You must have already run payroll for the employee and the payroll period, for which you want to create the contribution statements and transfers.

Customizing

To create contribution statements, you must have made the relevant Customizing settings. For more information, see the IMG Payroll Germany, under Social Insurance ® Reporting ® SI Contribution Statement.

 

Process Flow

The entire process is divided into the following steps:

Contribution Statements

  1. Create contribution statements
  2. Create EDI Files (if required)

Bank Transfers

  1. Generate transfer file
  2. Generate payment medium
  3. Copy transfer file to diskette (if required)

Note

One report, or transaction, is carried out for each step. Each report generates data that is stored in the SAP standard system. Each report accesses the data generated in the previous step. Therefore, you must carry out the steps in the correct sequence.

The generated data elements are TemSe-Objects (temporary, sequential files), which are stored in the R/3-System. You find the TemSe-Objects with the menu path HR ® Payroll ® Subsequent Activities ® Activities per Payroll Period ® Tools ® List TemSe-Objects.

You can find all the named functions with the menu path HR ® Payroll ® Subsequent Activities ® Activities per Payroll Period ® Reporting ® Social Insurance.

Contribution Statements

1. Create contribution statements

Use the report RPCSVBD0 (SI Contribution Statement for compulsory contributions), to create contributions statements for the social insurance agency as a summarized statement as well as individual statement lists for your records.

The report also generates two other datasets, which are stored as TemSe-Objects:

This data is a prerequisite for transferring contributions to the social insurance agency, and therefore must be generated. This data is accessed in the step Generate Transfer Data. After generating this data, it is stored in a TemSe-Object under the name HR_CSVKD2 (sequential number).

This data is only required if you transfer the contribution statement per EDI using the KKS software (Krankenkassenkommunikationssystem) from the company CoCoNet.

This data is accessed in the step Generate EDI Report File. The file is stored as a TemSe-Object under the name HR_CSVBD3 (sequential number).

See also:

SI Contribution Statement for Compulsory Contributions

Create Contribution Statements

 

2. Create EDI Files (if required)

Based on the TemSe-Object HR_CSVBD3 (sequential number), you can use the Report RPCSVGD0 (Generate data for contribution statements per EDI), to create one, or several, EDI report files. You can then transfer these files per EDI to the social insurance agency. A prerequisite for EDI is the KKS (Krankenkassenkommunikationssystem) software from CoCoNet.

See also:

Create EDI Files

 

Bank Transfers

1. Generate transfer file

Use Report RPCDTSD0 (EDI Preliminary Program) to generate a transfer file that contains transfer data for the selected employee. The report uses the TemSe-Object HR_CSVBD2 (sequential number ), that you have generated in the step Create Contribution Statements.

See also:

Transfer File

Create Transfer File

 

2. Generate payment medium

Based on the transfer file, create the payment medium with Report RFFOD__U (Payment Medium Germany). You can opt to print transfer forms or to generate an EDI file.

See also:

Create Payment Medium

 

3. Copy EDI File to Diskette (if required)

If you have created an EDI file, you can also copy this file to a diskette. To do this, use the transaction FDTA (data medium management).

See also:

Copy Transfer Data

 

Result

You have created a contribution statement and transferred it to the social insurance agency, as well as transferring the social insurance contributions. The table below summarizes the partial results for each step:

Step:

Result:

Report RPCSVBD0 (SI contribution statement for compulsory contributions)
  • Contribution Statements
    (Summarized statements / Individual statement lists)
  • HR_CSVBD2 (sequential number):
    TemSe-Object, contains SI data and contributions for the transfer file (RPCDTSD0)
  • HR_CSVBD2 (sequential number):
    TemSe-Object, contains SI data and contributions for EDI (RPCSVGD0)

Report RPCSVGD0 (Generate files for EDI contribution statement)
  • EDI report file
    EDI report file for data transfer with the Krankenkassenkommunikationssystem KKS

Report RPCDTSD0 (EDI Preliminary Program)
  • Transfer File
    File with all employee transfer data. Used as input for generating the payment medium

Report RFFOD__U (Payment Medium Germany)
  • Payment Medium
    For transferring the contributions, either as a printed transfer form or as EDI (diskette)

Transaction FDTA (data carrier management)
  • Transfer data on diskette

 

 

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