Entering content frameProcedure documentationGenerating Contribution Statements and Transfer Data Locate the document in its SAP Library structure

Procedure

  1. Choose one of the following:

    2. To generate contribution statements and transfer data for compulsorily insured persons: Report ® Social Insurance ® Contribution Statement.

    To generate contribution statements and transfer data for miners: Report ® Social Insurance ® Miner’s Contribution Statement.

    To generate notifications and transfer data for supplementary insurance: Report ® Social Insurance ® Supplementary Insurance List.

    To generate transfer data for supplementary insurance (Bank employees, Press insurance, General supplementary insurance):

    Report ® Social Insurance ® Supplementary Insurance List.

     

    Payroll Periods and Selection
  2. In the section Payroll Period, enter the payroll area and the period.
  3. In the section Selection, complete the Personnel Number field or the Payroll Area field, by specifying a single value or an interval.

    4.  

    Creating the list
  4. Select the parameter Print immediately.

    5. If the parameter is selected, the contribution statement is printed immediately. It is printed according to the entries in your user master record. The generated contribution statement is not archived.

    If the parameter is not selected, you must print each of the selected forms individually. You can change the print parameter and, if necessary, archive the generated contribution statement.

    Note

    If you want to archive the contribution statement, the Print immediately parameter cannot be selected. Archiving is only possible, if you individually select the forms and maintain the Archiving type field accordingly.

  5. In the field ‘Determine sender by’, enter the name of the feature you want to use to determine the sender.

    6. In the standard system, the sender of the contribution statement is determined using the feature DZUBT (Summary of Personnel Areas). If you want to use a different sender, you must create a feature to convert the sender. You can enter the name of the feature here.

    Note

    Determine pension type

    If you generate reports and transfer data for supplementary insurance and supplementary pensions, you must also maintain the Determine pension type field. Here, you determine the type of contribution statement you want to generate (health insurance, pension insurance, and so on). For an overview of all selected pension/insurance types, select the Multiple Selection button.

    In the standard system, all insurance/pension types are selected as default values. SAP recommends that you use these values.

     

    Individual Statement List
  6. Enter the name of the form for the individual statement list. The standard system defaults the standard forms.
  7. If necessary, specify the printer.
  8. Determine the sort order for the list.

    9.  

    Composite Statements
  9. Enter the name of the form for the composite statement. The standard system defaults the standard forms.
  10. If necessary, specify the printer.
  11. Determine the sort order for the composite statement.

    12.  

    TemSe Output Parameters
  12. Do not select the Create Output Files parameters.

    13. Note

    By selecting these parameters, the TemSe-objects are created, which contain the social insurance data for the data medium transfer to the social insurance companies. Only select these parameters after you have checked whether the data on the printed contribution statement is accurate.

     
  13. Choose the menu path Program ® Execute or Program ® Execute + Print or Run in Background or select one of the relevant function keys.

    14. Note

    If you have selected the Print immediately parameter, the contribution statements are printed immediately. A screen Overview of Generated Lists appears.

    If you have not selected the Print immediately parameter, you must print the selected forms individually. Using the filed Archiving type, you can determine whether the contribution statements are:

    – printed

    – archived, or

    – printed and archived

    .

    SAP recommends that you print out the contribution statements. After checking the printed contribution statements, you can restart the report and archive them.

  14. Using the printouts, check whether the data is correct. The system displays an error list, which you can use to make corrections.
  15. Select the Create Output Files parameters.

    16. Note

    The standard system creates the following TemSe objects:

    · A file for data medium exchange to the health insurance funds

    This file is accessed in the step Generate transfer data.

    · An electronic data interchange file

    These files are only generated by the reports RPCSVBDO (SI contribution statement for compulsory contributions) and RPCSVKD0 (SI contribution statements for miner‘s compulsory contributions). The report RPCSVCD0 (Supplementary pension list) does not generate and EDI file.

    This file is accessed in the step Generate EDI report file. This file is only created if the necessary system settings for EDI have been made in Customizing.

    If you have not maintained the EDI specifications, the system assumes that you do not want to use the EDI option. In this case, no EDI file is generated.

  16. If, necessary, enter names in the section External Assignment of an Object Number for TemSe Objects, under which the files with the created report data are saved.

    17. Note

    Assigning a file name is useful if you create several files (for example, for different personnel areas), and want to be able to differentiate between them. The name you assign is added to the system-created name as an extension. For an overview of all TemSe-Objects, see Tools ® List TemSe-Objects.

  17. Re-start the report.

 

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