Entering content frameProcedure documentationCreate EDI Files (RPCSVGD0) Locate the document in its SAP Library structure

This section describes how to create a notification file for electronic data interchange of contribution statements to the health insurance funds.

Prerequisites

You have created a EDI file in the step Create Social Insurance Contribution Statements.

You have installed the KKS software (Krankenkassenkommunikationssystem/Health Insurance Fund Communication System) from the company CoCoNet.

Procedure

  1. Choose Report ® Social Insurance ® Create EDI File.
  2. In the Report Data in field, enter the name of your report file.

    3. Note

    You have created an EDI file in the step Create Social Insurance Contribution Statements. This is saved under your user name with creation date and time. Find this file using F4 Help in the Report Data Contained in field. Using the data from this file, the system creates the EDI file.

  3. In the fields Personnel area, subarea, enter the sending Personnel area/subarea. These are normally the Personnel area/subarea of your personnel department.
  4. To create report files for all health insurance funds, set the indicator Automatic EDI for all funds.
  5. To create a report file for only one health insurance fund or branch, enter one fund or one branch in the only for fund, branch fields.
  6. Set the indicator Download to PC.

    7. Note

    The Download to PC indicator ensures that the created file is written to a directory on the hard drive. From this directory, you can send report files to the health insurance funds using the KKS program from CoCoNet by EDI.

    You can determine the directory where the report file is to be written in Customizing. For more information, see the Implementation Guide Payroll Germany under Social Insurance ® Reporting ® SI Contribution Statement ® SI Contribution Statement per EDI ® Determine EDI Parameter per Sender and Recipient Fund.

    The report file is transferred to the hard drive (download), if it contains no errors. If errors are present, no download takes place, even if the indicator Download to PC is set.

  7. If necessary, set the indicator create backup copy.
  8. To display a list of all report files, set the indicator Report Log.
  9. If necessary, set the indicator Request data record log.

    10. Note

    When creating the EDI report file, a request data record is created automatically, which contains specifications regarding the type of coding, the electronic signature, or the number of reselections. This request data record is necessary for the KKS program for EDI.

    Is you set the indicator Request data record log, it logs the generation of the record. This log is also displayed.

  10. To print out the report file, set the indicator Substitute contribution statement. You can use this substitute contribution for your archive records.
  11. If necessary, set the indicator Prevent file number-validation.

Note

It is only useful to set this indicator if you need to generate several report files with the same sender and recipient in one payroll period.

The file number is stored with the payroll period in the view V_5D15_B (EDI file number). When generating a report file, this file number is assigned sequentially. To prevent the EDI number being assigned a sequential number during a test run, an additional validation takes place. A check is run as to whether the payroll period for the reporting file, from which you generate your report file, matches the payroll period stored in the view V_5D15_B (EDI file number). If the payroll periods are not identical, an error message is displayed.

If you want to generate several report files with the same sender and recipient in one payroll period, you must set the indicator File number validation from the second program run. If this indicator is set, the EDI file number is assigned a counted, but not validated against the payroll period.

 

Result

You have generated a report file for the EDI contribution statement.

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