You can create, change and display a pooled space. Below follows a description of how to create a pooled space.

 You have to create a pooled space to be able to rent flexible spaces (rental spaces). Rental units, on the other hand, are created without a pooled space.

Choose

You reach the initial screen. Now choose Pooled Space and the required usage type.

Usage types are defined in Customizing. To do this, choose the following path in the application menu:

To simplify the process, use the Create with Template function. This function creates a pooled space with the data from an existing one. You can change and adjust this data for the new pooled space.

Depending on the Customizing settings made, the number assignment for pooled space is either internal or has to be made manually.

The validity period is automatically inherited from the superior object. If the pooled space has another validity period, choose Enter Period Directly and enter the dates.

The address can be copied from the superior object by choosing Inherit Address. When you create a pooled space, the address of the superior usage object is automatically adopted. However you can enter a different address here.

The more details on the address you enter in the dialog box, the faster the system will work. If the system has already stored several addresses for the client, a dialog box displays an overview of the existing addresses that match your selection criteria.

If you choose Release, you release the pooled space for account assignment.

Here you can define occupancy data, dates and details on the number of rooms.

This data is for information only.

Here you define the data on the fixtures and fittings and location of the pooled space. Since changes to fixtures and fittings characteristics made in the master data of the building are not inherited automatically, these have to be entered or deleted manually in the pooled spaces themselves.

You have the option of defining time-dependent characteristics for your rental objects. Insert your characteristics in the table by choosing Insert Characteristic. Define the validity period for each characteristic in the detail screen. You can access and process the detail screen of each characteristic by choosing Previous Entry and Next Entry.

In the display mode, you can call up the validity periods with the buttons Current Time Slot and Complete Period.

In the display mode, you can call up the validity periods with the buttons Current Time Slot and Complete Period.

In this tab you define methods for option rate determination. The method that has been defined in Customizing as being the default method is defaulted by the system here. However you can change this setting under Option Rate Detail.

The rental object conditions are default values for a contract. You can change the data in the contract itself.

Condition types are defined in Customizing. Choose the following task level menu:

The automatic assignment of external settlement companies is processed here. The table displays the name of the accounting company and the consumer number (identification of the Real Estate contract used by the settlement company). You can change the number manually.

Details on external settlement companies are defined in Customizing. Choose the following task level menu:

Here you assign business partners who have a certain relationship with the rental object (SAP Business Partner).

You make settings in Customizing to determine whether a functional location is automatically created in Plant Maintenance when you create a pooled space. To do so, choose the following path in the task level menu:

It is possible to create (and delete) more functional locations manually in addition to the automatically generated one.

Here you can establish or remove the link between the pooled space and an architectural object.

The link has to be initiated with the superordinate object in the architectural structure. If, for instance, you wish to assign a pooled space to an architectural building in the structure locality – architectural building – floor – architectural room, you first have to assign the locality and the architectural building to a usage object.

On the other hand, you can only remove the link by starting with the lowest level object in the architectural structure.

Note that you first have to make settings for the architectural view in Customizing. Choose the following task level menu: