Loading Confirmation
Purpose
The process of load confirmation records the actual quantities and products loaded for a particular shipment. Manual load confirmation is an alternative to data entry using a Terminal Automation System.
Processes Involved in Load Confirmation
Several different processes occur within the load confirmation step, the most important being the entry of actual loaded quantities . Quantities in scheduling are planned quantities and are proposed at the load confirmation stage. The planned quantities and the quantity of the products actually loaded may have changed. You can enter these quantities in the quantity field, or you can enter readings from Vehicle Meters or Rack Meters . In cases where product had been previously left on the vehicle, you can record these quantities in the shipment as prior-to-load quantities.
The concept of intransit stock is central to the loading process. A goods movement occurs when the product is moved into the intransit storage location, at which point Quantity Conversion Interface (QCI) parameters can be calculated and stored. In addition, any excise duty postings which are a consequence of the goods movement are also performed. For more information on intransit stock see Transportation and Distribution .
The date of the load confirmation is entered into the loading date field on the initial screen. The goods movement posting takes the date entered in the loading date field on the initial screen as the posting date. The document date can be used to record the date the loading transaction was entered in the system.
You can select the Final Delivery indicator to manually close a shipment and prevent further deliveries from being generated. You set the Final Delivery Indicator in the
FD
field for each line item in the
Load Bulk
screen or for each document line in the
Balance Load – Allocate Documents
screen or
Balance Load – Allocate Quantities
screen. When you select the Final Delivery indicator, no further deliveries are processed for the shipment and the relevant sales, purchasing and stock transfer orders are updated accordingly. The call-off quantity and the open quantities in the contract are also updated.
Prerequisites
The process of load confirmation must be completed for each vehicle/plant combination. Each vehicle and plant maintains a separate status. Load confirmation process is not complete until the vehicle status is 4. The Shipment Status reaches 4 when all plant/vehicle combinations in the shipment have also reached status 4.
Process Flow
You enter:
The number of the shipment for which you want to create load confirmation.
The vehicle number of the vehicle which you would like to use to transport the goods.
The plant at which you would like loading to take place.
You check the data which is defaulted from scheduling and make changes, if needed. The data is:
Loading date and time
Driver shift
Driver
Load quantity
(Optional) It is possible to specify a prior-to-load quantity for the vehicle, if a left-on-vehicle quantity was recorded for a previous shipment.
(Optional) You can carry out a Rebranding of Material.
You save the load confirmation.
Results
After you have confirmed which materials are to be loaded, you can print shipping documentation (bill of lading). Once the shipment has been loaded, it can no longer be deleted from the system. This is in contrast to the scheduling process, where the shipment may be deleted from the system even after the schedule has been saved. The shipment only represents a proposal, and does not involve any physical goods movements.
Procedure:
Creating/Changing a Load Confirmation
See also: