Capture of Measurement Data

Purpose

During the loading confirmation process you can capture an unlimited number of measurement readings for the same product movement. All of the readings are stored in the shipment document for future reference, but are not posted against inventory and are not used to update underlying documents. During loading and delivery confirmation, you must select which readings should be used as the basis for the inventory.

Note Note

Especially for pipeline and marine shipments, there can be multiple loading measurements for the same loading event. This is often referred to as a "four point" measurement.

In the case of marine shipments the quantity loaded at the loading point is the first measurement. A second measurement is taken onboard the vessel which can be different from the first measurement. You can store both records for informational purposes, but you must select one measurement in the load confirmation step.

End of the note.

When loading confirmation is completed, the postings must reflect the correct intransit stock position for the shipment. If there are no differences between the measurements, or the sender and receiver agree on a negotiated measurement, only one material movement is necessary to move the stock to the intransit storage location.

If there is a difference between the measurements, and the first measurement has already been used for the intransit posting, a correction of the loaded quantity is required. How the correction is handled depends on a decision between sender and receiver as to where the difference in quantity should be posted. If the receiver accepts the difference, the intransit stock has to be corrected by posting a gain or a loss. If the sender accepts the difference, the necessary postings depend on the underlying documents for the shipment as follows:

Shipping notification

post a reverse to the goods receipt for the related purchase order.

Delivery or reservation

post a transfer back from the intransit stock to the loading store location. Posting gains or losses against non intransit stock is done outside the shipment through core transactions. If there is a need to capture differences immediately, this should be done by posting a normal gain or loss.

Process Flow

From the Load Bulk screen choose Start of the navigation path Goto Next navigation step Capture measurement. End of the navigation path Here you can enter the measurement data. The quantities activated in the Load Bulk screen cannot be changed in the Capture Measurement Data screen, unless they are deactivated.

To capture measurement data you:

  1. Enter the details directly

or

  1. Copy the active proposal by marking it and choosing Start of the navigation path Edit Next navigation step Copy quantity rec. End of the navigation path

  2. Change the measurement values.

You can select which measurement data you want to use for posting by deactivating the active record, and activating one of the other measurements. To do this, select a measurement and choose Start of the navigation path Edit Next navigation step Act./Deact. measurem End of the navigation path . What you activate in the Capture Measurement Data screen is then proposed for loading in the Load Bulk screen.

Procedure:

Creating/Changing a Load Confirmation

Delivery Confirmation