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 Status Change Using Organizational Measures

Purpose

You can use organizational measures to group data changes that are made in the Structures Workbench separately by business area (on two levels, in measure subareas and measure areas) and to perform a joint status change for these data changes.

With organizational measures, you can change the status of force elements, reference force elements, positions, and jobs (that is, their properties and assignments to these objects including assignments to material objects): You cannot change the status of material objects using an organizational measure.

If you decide to use organizational measures, the options that exist in the Structures Workbench for directly changing the status of objects and assignments do not apply. The organizational measure becomes responsible for activating structures and the associated assignments, infotypes, and so on.

As an alternative to organizational measures, you can also execute individual measures or direct changes .

Prerequisites

You have activated the functions for organizational measures in the Implementation Guide (IMG) under Start of the navigation path Defense Forces & Public Security Next navigation step Organizational Flexibility Next navigation step Structures Workbench Next navigation step Organizational Measures Next navigation step Define Settings for Organizational Measures End of the navigation path .

You have learned about the Case Management component, in particular how to customize and configure the application, as well as about how to define process routes.

Note Note

The functions from the Case Management application (transaction SCASE) are only outlined below. For more information about this application, see the Case Management documentation in SAP Library under Start of the navigation path SAP NetWeaver Library Next navigation step SAP NetWeaver by Key Capability Next navigation step Application Platform by Key Capability Next navigation step Business Services Next navigation step SAP Records Management Next navigation step Case Management End of the navigation path .

End of the note.

You have also learned how to manage the workflow inbox.

Process Flow

You have to carry out the following preparatory steps :

  1. You define measure types that you use to control which data can be edited within the scope of an organizational measure of a particular type.

  2. You define measure areas that are appropriate from a business perspective in order to specify which object types, properties, and assignments are to be edited together and undergo a joint status change within the scope of the organizational measure.

  3. You create an organizational measure, assign it a measure type, and specify which measure areas this organizational measure includes, as well as who edits and approves these measure areas, and in which sequence.

For more information, see Defining Organizational Measures .

You now execute the organizational measure as follows:

  1. The processors responsible receive notification about their assignment to an organizational measure by workflow. They change data in the Structures Workbench and automatically assign these changes to the organizational measure.

    The status of the measure area is In Process and the status of the data changes is Planned .

  2. Once all processors have completed their tasks in the measure area in question, the user responsible changes the status of the measure area . The status of all the data changes contained in this area is changed together with the status of the measure area from Requested to Approved to Active .

  3. The system automatically changes the status of the organizational measure from Partially Active (the status of at least one measure area is Active ) to Active .

For more information, see Executing Organizational Measures .

Note Note

Which users are allowed to edit organizational measures and measure areas, and to change their statuses depends on the authorizations they are assigned.

You can use Case Management to define complex process routes , that is, you can specify which processors receive workflow work items at the same time and, accordingly, need to perform their tasks. You can also specify which processors have display authorization only and which user has approve authorization.

The standard workflow WS78900007 is used for the process route within the scope of an organizational measure.

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