Incident/Accident Log (SAP Library - EH&S Industrial Hygiene and Safety)

Incident/Accident Log

Definition

Object that forms the basis for recording and managing unplanned events (incidents or accidents) in which persons are injured or killed, property is damaged, or the possibility of damage occurring exists.

Use

You enter the data for an event using an entry in the incident/accident log. You can use this entry to perform all the actions necessary for processing the event.

From the event data you can generate reports and ship them (for example, the accident report that applies in the Federal Republic of Germany).

You can send information about the event in the form of a message to SAP users or to external recipients.

You can export the event data to Microsoft Excel.

Using the Industrial Hygiene and Safety information system and Microsoft Excel you can evaluate the event data statistically.

Integration

In Industrial Hygiene and Safety

You can create industrial hygiene and safety measures for an entry in the incident/accident log ( This graphic is explained in the accompanying text Safety measures).

With Other SAP EH&S Components

Accident data that is already entered in the injury/illness log in the EH&S Occupational Health component can be transferred to the incident/accident log. Data that is only relevant for occupational health (for example, aid given, follow-up treatment) is not transferred to the incident/accident log.

There is also an integration function linking to the health center services in Occupational Health. Health center services can be used to manage unplanned medical or first aid treatment or services. For more information about integration with Occupational Health, see Integration: Incident/Accident Log – Health Center Service – Injury/Illness Log.

With Other SAP Components

As a result of the integration with SAP Personnel Administration and SAP Time Management you can obtain organizational data and information on working times and absence times from human resources. You can also create accident-related absences in Time Management.

Using the link to the Classification System you can adapt the incident/accident log to suit the customer’s own individual requirements.

Integration with the Document Management System (DMS) means you can assign documents to an incident/accident log entry that were created outside the SAP System. These documents could be sketches of accidents, photographs, or police reports, for example. You can store the documents in the SAP System and, once they have been assigned, call them directly from the corresponding incident/accident log entry.

See also:

Incident/Accident Management

Integration in Time Management

Use of the Classification System

User-Defined Texts and Documents

Structure

An entry in the incident/accident log is structured as follows: it comprises a header area and various tab pages that you can adapt in Customizing to suit the needs of your company. You can also define your own tab pages. On the Involved tab page, you can branch to detailed information.

The table gives you an overview of the structure of the incident/accident log in the standard system.

Header Area
Key and type of incident/accident log entry	This data identifies and classifies the event.
Fatal accident, Production time lost	These indicators show how serious the event is.
Status of the incident/accident log entry	Shows the processing status of the entry.
Entry language	You require the language for character conversion with EH&S Native Language Support (EH&S NLS). You generate documents such as accident reports using data from the SAP System. This data must be output correctly in all possible languages in the SAP System. In certain cases, data is converted by the EH&S NLS based on the entry language to make this possible. For more information on EH&S NLS, see EH&S Native Language Support in the application help for Product Safety.
Time and description of the event	Includes the event date and time, and a description of up to 60 characters in length.
Event location tab page
Plant	Identifies the plant in which the event occurred.
Work area	Identifies the work area affected within the plant.
Accident location	Identifies the accident location in the work area. You must have created the accident locations in work area management using the accident locations function.
Description	You can enter a description of the event location of up to 60 characters in length.
Involved tab page
Person’s role	Specifies how the person was involved in the event, for example, as a person affected, witness, or first-aider. You can set the roles you want to use in the system in Customizing for Industrial Hygiene and Safety under Specify Roles for Persons Involved.
Identification (ID), person group, and name of respective person	The person group specifies whether the person is an employee, an applicant, or an external person.
Witness for person affected	When you enter a witness, you can indicate which affected person the witness statement refers to.
Data from Personnel Administration	This includes the address and date of birth of the person involved. As the function is executed as a user exit, you can adapt it to suit your requirements. For more information on user exits, see Manage User Exits in Customizing for Industrial Hygiene and Safety. You can access the data by selecting the person and choosing .
Additional information	This includes the Time of statement and a description of the Accident details in the form of a SAPscript text of any chosen length. You can access the data by selecting the person and choosing .
Details on a person affected	You will find this data in a separate screen that you access for each person affected by choosing Details. The screen contains the following information: Incident/accident log entry ID to which the details refer Accident category (such as accident on the way to or from work, accident at work) Indicators: Recordable accident, Fatal accident You can set the Recordable accident indicator manually. If you do not make an entry, the indicator is assigned by a user exit. This sets the indicator in accordance with German law. It does not override manual assignments or earlier calculations. For more information, see the IMG activity Manage User Exits in Customizing for Industrial Hygiene and Safety. Status of data for person affected Treatment tab page Contains details on Treatment such as the first physician to give treatment, further treatment, and fields to enter remarks for internal and external purposes in the form of SAPscript texts of any chosen length. Injury tab page Contains general details on the injury and on the body part injured, with the option of setting an indicator for main injury and old injury. The input fields are assigned values using phrases. Time data tab page Contains details on working time, length of absence, and working experience. If the person affected is an employee, the data can be taken from the SAP System using integration in the SAP component Time Management or, in the case of absences, even be created there. See Integration in Time Management. Ind hyg. safety data tab page Contains details on personal protective equipment and on measures for preventing accidents (such as safety devices). Tab page(s) for additional personal information If the necessary settings were made in Customizing, additional tab pages will be available where you can enter the additional information required by your enterprise. See Use of the Classification System. *Accident reports* If you choose Accident reports, the report information system is opened and a report tree is displayed containing all the reports that can be generated for the person affected. You can generate, print, and send these reports.
Damage tab page
Functional location, equipment, machine	From the data stored for the work area in the data integration function, you can specify the functional location, equipment, and the damaged machine.
Type of damage	You can store a more exact explanation for the Type of damage by using a phrase text. You can also set an indicator that signals the need for a plant maintenance task.
Investigation tab page
Investigation result	If an investigation was carried out, you can enter the investigation result in the form of a SAPscript text of any chosen length.
Additional tab pages
Individual customer-specific tab pages	If the necessary settings were made in Customizing, additional tab pages will be available where you can enter the additional information required by your enterprise. For more information, see Use of the Classification System.