Periodic Processing 

Purpose

During project execution, there are often variances between the project planning data and the actual project development. Unforeseen events can lead to cost variances and date shifts. It is therefore vital that you always have up-to-date information regarding the status of your project and project progress.

Periodic processing, such as overhead application, interest calculation, results analysis, incoming orders, and settlement are executed on the basis of fiscal year periods. This is generally at the start of a given period for the preceding period.

Process Flow

You will carry out the following activities several times during the lifetime of a project.

Periodic Allocations During the Planning Phase

  1. Generating the Settlement Rule

    2. A prerequisite for results analysis is the correct maintenance of the PA transfer structure for the project. The system uses the automatic generation of the Settlement Rule for WBS Elements in accordance with the strategy to assign the settlement rule and PA transfer structure to the WBS elements.

  2. Planned results analysis

You can then determine the project-specific results ( Executing Results Analysis in the Plan Version). You use results analysis to determine, for example, the work in process or the cost of sales for a given period. To view cross-enterprise planning data, you need to Transfer the Results Planning Data to Profitability Analysis.

You can find further information in the SAP Library, under Accounting ® Controlling ® Profitability Analysis.

Periodic Processing in Project Controlling

  1. Calculating overhead

In the first step, you enter a Collective Confirmation for the Detailed Engineering. You then post the Overhead in the actual version. The system determines the overhead portions of the actual costs incurred for the project and updates them appropriately to the project.

The system determines the planned overhead costs automatically during the costing. For the actual costs, you need to calculate and update the actual overhead rates explicitly.

You can find further information in the SAP Library, under Accounting ® CO Controlling ® Overhead Cost Controlling
  1. Progress Analysis

The system uses Progress Analysis to determine the cost and activity variances for the project, based on the planning data and the percentage of completion (POC). These values enable you to forecast the expected cost and activity developments.

You use the Progress Report for internal cost controlling and as an activity confirmation for the sold-to-party.

For more information, see the SAP Library, under Logistics ® Project System ® Project Earned Value.
  1. Results Analysis

    2. To get an overview of the results of your project, you Execute Results Analysis. Results analysis is a prerequisite for the correct determination of the project incoming orders.

  2. Project incoming orders

At the end of the period, you Determine the Project Incoming Orders.

The system determines key figures for the incoming orders and open orders based on the sales orders assigned to the project. You can now evaluate your project data in the Project Information System ( Displaying Project-Specific Results). It is now possible for you to make statements at an early stage regarding the expected results or results development of your projects.

You can find further information in the SAP Library under Logistics ® Project System ® Revenues and Earnings ® Project-Related Incoming Orders.