Determining the Project Incoming Orders (SAP Library

Determining the Project Incoming Orders

Use

The system uses this function to determine key figures for incoming orders and open orders, based on sales orders assigned to projects. The key figures for the incoming orders are the expected revenues, costs, and quantities from sales orders that have been closed or changed during the current period. It is now possible for you to make statements at an early stage regarding the expected results or results development of your customer projects.

You execute the run to determine the incoming orders at the end of the period. You can execute the run more than once within a given period. The system determines the changes for the incoming orders compared to the previous run.

In this demo, you enter the project finish as the period to ensure that you generate meaningful key figures.

You can find further information in the SAP Library under Logistics ® Project System ® Revenues and Earnings ® Project-Related Incoming Orders.

Prerequisites

The top WBS element Power station (A-20###) is indicated as a billing element. The billing element has the status Released.

The system updates the sales order value on the billing element. This is because in Customizing of the Project system we have activated the update of planned revenues from sales documents.

The following values have also been defined in Customizing for the Project System:

Cost element group EC_Salary
Value category ZEC01
Value category ZEC02
Value category ZEC03

Procedure

Call up the transaction as follows:

Menu Path	From the Period-End Closing node, choose Single Functions ® Incoming Orders ® Individual Processing
Transaction Code	CJA2

Enter the following data:

Field	Data
Project definition	A-20###
Period	Final period of the project
Fiscal year	Final fiscal year of the project
Additional selection criteria	Delete
Test run	Deselect
Detail lists	Select

Choose

When the incoming order run is complete, the system displays a log.

This log consists of

A basic list with output parameters and statistics regarding the number of processed objects

A detailed list, containing information about the individual objects, such as, cost element, revenues, costs and quantity

Result

The system determines the values for the incoming orders on the billing element. It also updates the values on the incoming order cost elements for the specified period under value type 19. The system calculates the reduction values for the incoming order from the accrued actual data and updates the value for the relevant category (open orders: reduce through billing).